Executive Assistant

Workday; Berlin; Hybrid; EUR 69.800 - 104.800; Vollzeit

Benefits dieser Stelle

Flexible work arrangement

Zusammenfassung

Workday is seeking an Executive Assistant in Germany to support the Group Vice President (GVP) for the DACH region and four senior sales leaders across Germany and Switzerland. The role blends executive support with program management, ensuring the DACH leadership team runs smoothly and efficiently.

You will build polished briefing decks, manage complex calendars, coordinate travel, and oversee end-to-end events with attention to confidentiality and high standards.

Qualifikationen

• 4+ years of experience in an executive assistant or administrative assistant role, ideally supporting senior leaders in a fast-paced environment
• Experience managing complex calendars, travel, and logistics across multiple senior leaders
• Completed professional education or equivalent practical experience
• Excellent communication skills in both German and English (written and verbal) with poise to interact with C-level executives

Aufgaben

• Executive Support and Calendar Management: manage complex schedules and travel for multiple VP-level leaders across two countries
• Strategic Project Management: plan and deliver regional programs such as leadership visits and onboarding camps
• Executive Briefing and Presentations: create polished briefing decks for meetings and events
• Full Event Management: end-to-end planning including catering, hotel bookings, and invitations
• Administrative and Operational Support: manage office communications and coordinate with internal teams
• Health, Safety, and Security: assist with safety regulations and verification processes

Jobbeschreibung

Your work days are brighter here.

We’re obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we’re shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you’ll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We’re in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you’ll do meaningful work with Workmates who’ve got your back. In return, we’ll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you’ve found a match in Workday, and we hope to be a match for you too.

We’re obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we’re shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you’ll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We’re in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you’ll do meaningful work with Workmates who’ve got your back. In return, we’ll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you’ve found a match in Workday, and we hope to be a match for you too.

About The Team

The DACH Enterprise Sales organization is at the heart of Workday's growth in Germany, Austria and Switzerland. Our team of senior leaders drives the enterprise sales mission across the region, helping customers transform the way they manage their people and finances. This full-time position will be based out of our offices either Munich, Berlin or can be home-office based across Germany. You will report directly to our Group Vice President (GVP) Sales of the DACH region.

What makes this team special is the combination of ambition and camaraderie. Our colleagues pride themselves on delivering outstanding results while genuinely enjoying the journey together. We support each other, drive accountability, and foster an open, direct, and encouraging environment. Everything we do inspires a brighter work day for all — and this role is essential to making that happen behind the scenes.

About The Role

As an Executive Assistant, you will be the trusted right-hand person and provide high-quality, day-to-day support to the to the GVP leading the DACH region, as well as supporting the 4 senior sales leaders across Germany and Switzerland.

This is far more than a traditional assistant role, it is a unique blend of executive support and program management.

You will be the person who ensures that the DACH sales leadership team runs smoothly and efficiently, anticipating needs and creating the conditions for success.

• Executive Support and Calendar Management: Manage complex schedules, coordinate travel arrangements, and handle correspondence for multiple VP-level leaders across two countries, ensuring priorities are aligned and time is used effectively.
• Strategic Project Management: Plan and deliver key regional programs such as leadership visits, bootcamps, return-to-office initiatives, and new hire orientation camps — owning timelines, coordination, and follow-through from start to finish.
• Executive Briefing and Presentations: Create polished executive briefing decks and presentations that help leaders prepare for customer meetings, internal reviews, and regional events.
• Full Event Management: Own end-to-end event planning including catering, hotel bookings, evening events, customer invitations, speaker coordination, and executive preparation — ensuring every detail reflects the Workday experience.
• Administrative and Operational Support: Provide logistical support to the office and German field organization, including managing incoming communications, dispatching correspondence, and coordinating with internal teams on market-related activities and customer events.
• Health, Safety, and Security: Support the office manager with environmental health and safety matters, including assisting with safety regulations, first-aid coordination, and identification verification processes.

About You

We are looking for someone with multitasking abilities, exceptional social and project management skills. A successful Executive assistant will have a proactive demeanor to provide senior-level executive support and managing schedules.

Workday is a fast growing company, and the Executive Assistant will need to handle ambiguity and multiple priorities. The utmost confidentiality is imperative, as you will be working on critical projects and will be privy to confidential information.

Basic Qualifications

• 4+ years of experience in an executive assistant, administrative assistant, or office coordination role, ideally supporting senior leaders in a fast-paced environment
• Experience managing complex calendars, travel, and logistics across multiple senior leaders
• Completed professional education or equivalent practical experience
• Excellent communication skills in both German and English (written and verbal), with the confidence and poise to interact with C-level and senior executives and adapt your communication style to different audiences

Other Qualifications

• Proficient in MS Office (Outlook, Word, Excel, and PowerPoint), with the ability to create executive-quality presentations and manage information across multiple tools and platforms
• AI literacy, with the ability to pioneer smart, AI-driven executive support as your ultimate force multiplier to automate workflows, optimize scheduling, supercharge operational efficiency and to become a tech-forward partner to our GVP
• Detail-oriented and accurate, with the ability to manage complex information, spot inconsistencies, and maintain a high standard across documents, events, and communications
• Skilled in time management and independent work, with the ability to manage competing priorities, see projects through to completion, and deliver high-quality results with minimal oversight
• Adaptable and composed in a fast-paced environment, with the ability to adjust quickly to changing priorities, stay focused under pressure, and bring a solutions-oriented mindset to new challenges
• A collaborative team player, with the ability to build positive relationships across functions, contribute to a supportive team culture, and work effectively with colleagues at all levels of the organization

If you are located in Munich or Berlin, we expect you to be in the office 50% of the time. Business travels count towards office times.

Workday Pay Transparency Statement (For EU Locations Only)

Listed below is the base salary range applicable to this position. Workday pay ranges (and the precise pay offered to the successful candidate) are based on a number of objective criteria such as relevant experience and skills, and educational qualifications, level of responsibility, demands of the role, work location and business need. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants awarded by Workday Inc. For more information regarding Workday’s comprehensive benefits, please click here.

Primary Location Base Pay Range: €69.800 EUR - €104.800 EUR Germany

Additional Location Base Pay Range: €69.800 EUR - €104.800 EUR Germany

Our Approach to Flexible Work

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

At Workday, we are committed to providing an accessible and inclusive hiring experience where all candidates can fully demonstrate their skills. If you require assistance or an accommodation at any point, please email [e-mail].

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