Virtual Office Administrator

ScholarshipOwl; Berlin; Remote; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading scholarship marketplace in Berlin is seeking an Operations Coordinator to support leadership and manage recruiting logistics. The role involves organizing internal documentation, scheduling interviews across time zones, and preparing onboarding for new hires. Ideal candidates have 2+ years of operations or administration experience and are proficient with tools like Notion and Google Workspace. Join a remote-first startup committed to reshaping educational financing.

Qualifikationen

• 2+ years of experience in operations, administration, or recruiting coordination.
• Experience with tools such as Notion, Google Workspace, Slack, Recruitee.
• Strong organizational and time management skills.

Aufgaben

• Maintain and organize internal documentation.
• Schedule interviews and manage logistics across global time zones.
• Prepare onboarding documentation and coordinate offboarding logistics.

Kenntnisse

Operations experience

Time management

Organizational skills

Tools

Notion

Google Workspace

Slack

Recruitee

Jobbeschreibung

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ScholarshipOwl is the largest scholarship marketplace in the U.S., connecting over 11 million Gen Z students with private scholarships — and the brands that power them. Our mission is to make education financing more accessible and engaging, while giving brands a consent-driven way to connect with the next generation.

We’re powered by AI technology that simplifies scholarship discovery, streamlines the application process, and delivers measurable results for both students and partners. Whether it’s helping students secure funding or enabling brands to run impactful campaigns, we’re reshaping how education is funded — and discovered.

The Role

Reporting to the Head of Operations, this role supports leadership, hiring managers, and team leads across departments. You will maintain internal documentation, manage schedules and recruiting logistics, support onboarding and offboarding, and coordinate company-wide initiatives. You should be comfortable working independently, adapting to shifting priorities, and providing responsive, high-quality internal support.

What You’ll Do

Internal Operations & Administration

Maintain and organize internal documentation in Notion (SOPs, meeting notes, templates, calendars)

Ensure operational tools (Google Workspace, Slack, Notion, Zoom) are up to date and functioning smoothly

Schedule interviews and manage logistics across global time zones

Maintain the ATS (Recruitee): post roles, track candidate progress, coordinate evaluations

Manage our AI video interview platform (e.g., myInterview): upload tasks, monitor submissions, share recordings, and follow up with hiring managers

Handle candidate communications and keep internal teams aligned throughout the hiring process

Onboarding & Offboarding

Prepare onboarding documentation, access permissions, and team introductions for new hires, coordinate offboarding logistics, including systems access, documentation, and communication

Maintain and improve templates and checklists in Notion

Team Support & Projects

Coordinate gifts and acknowledgments for birthdays, work anniversaries, and life events

Support planning and logistics for internal events and company offsites

Assist with ad hoc internal projects, surveys, updates, and documentation efforts

What We’re Looking For

2+ years of experience in operations, administration, or recruiting coordination

Strong organizational and time management skills

Experience with tools such as Notion, Google Workspace, Slack, Recruitee (or similar ATS)

Comfortable managing multiple responsibilities and working independently in a remote environment

High attention to detail and follow-through

Preferred Qualifications

Experience in a remote SaaS, EdTech, or startup environment

Familiarity with modern hiring workflows

Background in employee experience or operations coordination

Ability to create and maintain high-quality documentation and templates

How We Work

We’re a remote-first, bootstrapped startup with a bias toward action. We value:

Business outcomes over outputs

Fast, scrappy iteration over perfection

Honest, clear communication over politics

Autonomy with accountability — no micromanaging

Ready to lead and build something meaningful?

Apply now and help us shape the future of AI-powered education.