Travel Analyst

Global Roles; Bonn; Hybrid; EUR 55,000 - 85,000; Full time

Job summary

Global Roles seeks a Travel Analyst to manage day-to-day travel activities, analyze policies, monitor expenditures, and coordinate with vendors. The role emphasizes accuracy, client-focused service, and adherence to UN rules.

You will develop training materials and support monthly travel service reporting while supervising a team of Travel Associates. The position requires a strong background in travel management within international contexts, with UN policy knowledge considered a distinct

Qualifications

• Advanced university degree (master’s degree or equivalent) in Business Management, Administration, Operations Management or Public Administration.
• First level degree with two additional years of qualifying experience may be considered in lieu of advanced degree.
• Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of professional experience in travel administration.
• Experience and knowledge of UN travel policies is advantageous.
• Desirable: experience in humanitarian sector operations.
• Certification in travel management/administration is beneficial.
• Proven experience in analyzing travel-related reports is an asset.

Responsibilities

• Develop travel category strategy, analysis, and policy formation.
• Coordinate with travel vendors to ensure high-quality service and competitive pricing.
• Analyze travel data and prepare regular and ad hoc reporting and insights.
• Endorse UN travel documents and manage exceptional ticket approvals when needed.
• Develop training materials on travel management and processes.
• Monitor travel expenditures and ensure compliance with entitlements and rules.

Skills

Travel Management

Travel Administration

UN Travel Policies

Travel Policy Analysis

Travel Expenditure Monitoring

Implementation Coordination

Travel Report Analysis

Humanitarian Operations Liaison

Travel Services Delivery

Travel Certification

Operational Travel Support

Education

Master's degree in relevant field

Bachelor's degree + 2 years qualifying experience

Job description

The Travel Analyst is responsible for day-to-day management of travel activities and provides analytical support to the administration and monitoring of travel-related services ensuring high quality and accuracy of work. The role involves analyzing travel policies, monitoring expenditures, coordinating with vendors, and promoting a client-focused approach in travel services delivery.

Responsibilities

• Contribute to the development of travel category strategy, analysis, and policy formation, leveraging industry best practices and insights to drive continuous improvement and innovation.
• Ensure effective implementation of operational strategies and travel-related management processes.
• Analyze travel data and prepare regular and ad hoc robust travel reporting and insights.
• Interpret UNDP's travel policy, Staff Rules, administrative circulars and financial regulations and rules on travel-related matters; manage exceptions to travel policy.
• Coordinate with travel related vendors to ensure provision of high-quality professional service and competitive prices.
• Develop and maintain training materials on travel management and processes for personnel.
• Approve Purchase Orders and Invoices related to travel requests and claims ensuring compliance with travel entitlements and UN rules.
• Follow up on travel-related queries and refer to appropriate offices as needed.
• Compile summary reports and recommend amendments to travel policy for cost savings and efficiency.
• Propose and implement tools to streamline and enhance the travel process in collaboration with developers and vendors.
• Attend meetings related to travel services and management.
• Endorse UN travel documents and serve as alternate focal person for travel arrangements requiring exceptional ticket approval.
• Develop systems and procedures for travel-related tasks to ensure monitoring and quality assurance.
• Analyze reports and contribute to monthly analysis and reporting of travel services income and expenditures.
• Organize and conduct training for staff on travel management and develop training materials.
• Synthesize lessons learnt and best practices in travel-related management.
• Contribute to knowledge networks and communities of practice.
• Coordinate travel application testing and report results.
• Coach and develop team members.
• Supervise the work of 3 Travel Associates (G7 level).

Requirements

• Advanced university degree (master’s degree or equivalent) in Business Management, Business Administration, Operations Management, Public Administration or any other relevant discipline is required.
• A first level university degree (bachelor’s degree) in the areas mentioned above, with two additional years of qualifying experience will be considered in lieu of advanced university degree.
• Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of professional experience in administration of travel at the national and/or international level is required.
• Experience and sound knowledge of UN travel policies is a distinct advantage.
• Demonstrated experience in operational issues on the ground related to humanitarian sector is desirable.
• Professional association or certification in travel management/administration will be an advantage.
• Proven experience in analyzing travel related reports is an asset.

Skills

• Travel Management
• Travel Administration
• UN Travel Policies
• Travel Policy Analysis
• Travel Expenditure Monitoring
• Implementation Coordination
• Travel Report Analysis
• Humanitarian Operations Liaison
• Travel Services Delivery
• Travel Certification
• Operational Travel Support

Languages

English