The Sovereign Tech Agency is looking for a Finance & Operations Associate

EDRi; Berlin; Hybrid; EUR 49,000 - 68,000; Part time

Benefits offered by this job

Remote-friendly work

30 days vacation

Professional development

Job summary

The Sovereign Tech Agency in Berlin seeks a Finance & Operations Associate to support budgeting, procurement, and administrative operations in a hybrid setup.

You will work with the Finance & Operations Manager and the Commercial Managing Director, handle travel planning and purchasing, maintain process documentation, and manage licenses and inventory. A minimum of 3 years in a related role and fluency in German and English are required.

Qualifications

• Vocational training in business/public sector administration or equivalent experience.
• At least 3 years in a similar role.
• Experience with public funds, budgeting and procurement; EU projects a plus.
• German and English fluent; English is working language.
• Organized, proactive and able to collaborate with a team.

Responsibilities

• Work with the Finance & Operations Manager and the Commercial MD.
• Assist with project controlling and budgeting.
• Handle purchasing, procurement, and related approvals.
• Plan and book business travel; process BRKG-compliant expenses.
• Maintain process docs, licenses, and internal inventory.
• General office administration and meeting minutes.

Skills

Team player

German fluency

English fluency

Organized

Proactive

Education

Vocational training in business/public sector administration

Equivalent professional experience

Job description

The Sovereign Tech Agency is looking for a Finance & Operations Associate

The Sovereign Tech Agency's mission is to imrpove and maintain foundational digital technologies that enable the creation of software. Examples include libraries for programming languages, package managers, open implementations of communication protocols, developer tools, and digital encryption technologies.

Job details

Location

Berlin, Germany (hybrid possible);

49,000 - 68,000 Euro

Hours of work

Full-time (40 hrs/week)

Contract

Temporary

Your Tasks

• Work closely with the Finance & Operations Manager and the Commercial Managing Director
• Assist with project controlling
• Conduct market research, handle purchasing and procurement processes, and prepare procurement and approval documentation.
• Plan and book business travel, including preparation and processing of travel expense reports in line with the German Federal Travel Expenses Act (BRKG)
• Create and maintain internal documentation of processes, manage operational software licenses, and administer our internal inventory
• General office administration
• Meeting minutes and documentation

Your Qualities

• Vocational training in business or public sector administration, or several years of equivalent professional experience
• At least 3 years of relevant professional experience in a similar position
• Substantial experience in managing public funds (public budgeting and procurement law); experience with EU projects is a plus
• Business fluent in German and English
• Our working language is English, so you must be able to communicate clearly and succinctly in English
• You’re a team player and enjoy collaborating with coworkers, active and open communication, and both giving and receiving feedback.
• You’re organized, self-directed, and proactive, working effectively with modern collaboration tools

The offer

• Based on experience and qualifications, the annual compensation for this role (at 40 hours per week) is 49,000 – 68,000 Euro aligned with the TVöD-Bund wage agreement for the public sector.
• Flexible and remote-friendly work arrangements from our office in Berlin-Mitte or in a hybrid model with the option for up to two days per week from home
• We have four in-person team meetings in or around Berlin per year; almost all meetings are scheduled during GMT +1 working hours.
• Employment under German law; work and residence must be in Germany
• 30 days of vacation (based on a 5-day work week)
• Support for your professional and personal development
• Initial two-year term with the goal of converting subsequently to an open-ended contract
• In our small, agile team, your perspective matters: we explicitly welcome you to contribute ideas and suggestions about how we can develop as an organization and to actively participate in shaping our future.