Finance & Operations Associate

Sovereign Tech Agency; Berlin; On-site; EUR 49,000 - 68,000; Full time

Job summary

Sovereign Tech Agency in Berlin-Mitte offers a Finance & Operations Associate role focused on budget planning, procurement, and process optimization within a small, agile team. The role involves coordinating with leadership, handling travel logistics, and maintaining documentation and licenses.

Flexible and remote-friendly work arrangements are available, with up to two days per week from home, and employment under German law with a TVöD-Bund-aligned wage.

Qualifications

• Vocational training in business or public sector administration, or several years of equivalent professional experience.
• At least 3 years of relevant professional experience in a similar position.
• Substantial experience in managing public funds (public budgeting and procurement law); experience with EU projects is a plus.
• Business fluent in German and English; able to communicate clearly in English as our working language.

Responsibilities

• Work closely with the Finance & Operations Manager and the Commercial Managing Director
• Assist with project controlling
• Conduct market research, handle purchasing and procurement processes, and prepare procurement and approval documentation.
• Plan and book business travel, including preparation and processing of travel expense reports in line with the German Federal Travel Expenses Act (BRKG)
• Create and maintain internal documentation of processes, manage operational software licenses, and administer our internal inventory
• General office administration
• Meeting minutes and documentation

Skills

Public funds management

German & English fluency

Education

Vocational training in business/public sector administration

Job description

The Sovereign Tech Agency is an organization dedicated to the digital sovereignty of the economy and society. Our mission is to strengthen the foundations of our digital autonomy and secure open digital technologies as the critical infrastructure of the 21st century.

Open digital infrastructure is the backbone of the digital world. It is essential for the flow of information, for government, for business, and for innovation, much like roads and bridges in the physical world. The most effective strategy for building this infrastructure is open source software: it is the bedrock on which our digital society is built - powerful, collaborative, and democratic.

With a commission from the German Federal Ministry for Digital Transformation and Government Modernisation, we invest in critical software components, develop programs, and create structures that sustainably strengthen the open source ecosystem, including the people behind the code.

Our work is unique: we are leading the way on how governments engage with open digital infrastructure and laying the groundwork for how modern societies ensure resilience, technological diversity, and public digital services.

Together, we are building Europe’s digital future – open, secure, and sovereign.

We're looking for a structured and detail-oriented Finance & Operations Associate to help the Sovereign Tech Agency to operate effectively and continue to grow.

Your Tasks

• Work closely with the Finance & Operations Manager and the Commercial Managing Director
• Assist with project controlling
• Conduct market research, handle purchasing and procurement processes, and prepare procurement and approval documentation.
• Plan and book business travel, including preparation and processing of travel expense reports in line with the German Federal Travel Expenses Act (BRKG)
• Create and maintain internal documentation of processes, manage operational software licenses, and administer our internal inventory
• General office administration
• Meeting minutes and documentation

Your Qualities

• Vocational training in business or public sector administration, or several years of equivalent professional experience
• At least 3 years of relevant professional experience in a similar position
• Substantial experience in managing public funds (public budgeting and procurement law); experience with EU projects is a plus
• Business fluent in German and English
  • Our working language is English, so you must be able to communicate clearly and succinctly in English
• You’re a team player and enjoy collaborating with coworkers, active and open communication, and both giving and receiving feedback.
• You’re organized, self-directed, and proactive, working effectively with modern collaboration tools

For us, your motivation, attitude, and vision are as important as your resume. Even if you don’t fit all requirements, we welcome your application.

• Based on experience and qualifications, the annual compensation for this role (at 40 hours per week) is 49,000 - 68,000 Euro aligned with the TVöD-Bund wage agreement for the public sector.
• Flexible and remote-friendly work arrangements from our office in Berlin-Mitte or in a hybrid model with the option for up to two days per week from home
  • We have four in-person team meetings in or around Berlin per year; almost all meetings are scheduled during GMT +1 working hours.
  • Employment under German law; work and residence must be in Germany
• 30 days of vacation (based on a 5-day work week)
• Support for your professional and personal development
• Initial two-year term with the goal of converting subsequently to an open-ended contract
• In our small, agile team, your perspective matters: we explicitly welcome you to contribute ideas and suggestions about how we can develop as an organization and to actively participate in shaping our future.

We are a diverse team and welcome applications from BPoC (Black and People of Color), individuals with disabilities, people with migration backgrounds, and individuals from other groups underrepresented in technology development.

If you belong to these groups, please feel free to mention it in your application. However, we encourage you to refrain from including a photo of yourself or any information about your age, gender, marital status, or similar details in your documents.

We will accept applications for this position at least until 23 August 2026.

If you have any questions, please feel free to email us at [e-mail].