Temporary Administrative Assistant (General) (m / f / d)

Hong Kong Economic and Trade Office; Werder (Havel); Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

The Hong Kong Economic and Trade Office seeks a Temporary Administrative Assistant (m/f/d) in Werder (Havel), Germany, to support various administrative functions. This includes managing bookkeeping, compliance, and office administration while ensuring efficient operations within a multicultural environment. Applicants should have a minimum of two years of relevant experience, be proficient in English and German, and possess strong organizational skills. The contract is initially for three months with possible extensions based on performance.

Qualifikationen

• At least two years of relevant full-time work experience in office administration.
• Proficient in both English and German, minimum C1 level.
• Good command of multi-tasking skills and time management.

Aufgaben

• Support the Administration Unit with bookkeeping, internal compliance, and general office administration.
• Assist in human resources and logistics management.
• Share knowledge with colleagues and coach students from Hong Kong.

Kenntnisse

Computer skills

Proficiency in English

Proficiency in German

Ausbildung

Diploma or above

Tools

Word

Excel

PowerPoint

Jobbeschreibung

The Hong Kong Economic and Trade Office (HKETO) in Berlin is the official representative of the Hong Kong Special Administrative Region Government in commercial relations and other economic and trade matters in Germany, Austria, the Czech Republic, Hungary, Poland, the Slovak Republic, Slovenia and Switzerland. Its mission is to foster closer economic and trade ties between Hong Kong and these eight countries. Applications are now invited for the following position based in Berlin : Temporary Administrative Assistant (General) (m / f / d) The gross monthly starting salary is EUR 4.004. Requirements Qualification : equivalent to Diploma or above Experience : At least two years of relevant full-time work experience in office administration Language : Proficient in both English and German, i.e. a minimum of C1 for Common European Framework of Reference (CEFR) for Languages; proficiency in other central European language not required, but would be an advantage Skills : Good command of computer skills. Good knowledge of Word, Excel, PowerPoint is essential. Business level writing and speaking skill in English and German Attributes : Self-motivated, fast learner with a to-do attitude, strong multi-tasking skills, good in time management and work prioritization, organized, attention to details, polite, excellent team player, positive, consistent and reliable, adaptive in working in a multi-cultural environment Others : Eligible to undertake employment in Germany without further arrangement of work visa and be able to take up the position in August 2025. Duties : Temporary Administrative Assistant (General) is one of the supporting backbones of the Administration Unit, reporting to Administrative Manager, s / he supports the Unit and HKETO as a whole in various aspects including bookkeeping and accounting, internal compliance, general office administration, human resources, office accommodation, procurement, records and logistics management, secretarial service, etc. S / he should also be willing to share organisational knowledge with fellow colleagues and assist Administrative Manager to coach students from Hong Kong visiting HKETO during the summer and / or winter time. Employment terms : The selected candidate will be appointed on contract term for an initial period of 3 months, with the possibility of further extension upon satisfactory performance and the operational need of the office. How to apply : Applications by post or email in the form of a covering letter with full curriculum vitae in English . In the curriculum vitae, please indicate whether you are native speaker of English or German. If not, please indicate the level of your English and German under the CEFR for Languages. Your application should reach Hong Kong Economic and Trade Office, Jaegerstrasse 33, 10117 Berlin, Germany by post or by email at : [e-mail] (Attn : Head(Adm)) by 23 : 00 hrs (Berlin time) on 21 July 2025 (Monday) . Short-listed candidates would be invited for written test and interview in end of July 2025. The successful candidate is expected to assume duties in July / August 2025. Applicants not receiving notification by 31 August 2025 should consider their applications unsuccessful. For details relating to the use of the personal information collected for the purpose of the recruitment and employment, please refer to the Privacy Notice on our webpage : https : / / www.hketoberlin.gov.hk / de / jobs / or contact our Data Protection Officer via email : [e-mail]. Please visit www.hketoberlin.gov.hk for more information. For enquiries, please send to [e-mail] .

Administrative Assistant • Werder (Havel)