Team Assistant & HR Coordinator (m/f/d)

CatalYm GmbH; Krailling; On-site; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Permanent contract

Competitive compensation

Employee benefits

Job summary

CatalYm is seeking a proactive Team Assistant & HR Coordinator to join our Martinsried team. This hands-on role combines office administration with HR support, keeping the office running smoothly and helping employees with day-to-day needs.

You will coordinate onboarding, contracts, vendor relations, meetings, events, and travel, while supporting the Leadership Team. The role is strongly office-based with an emphasis on proactive problem-solving and confidentiality.

Qualifications

• Completed commercial or administrative vocational training or equivalent.
• 2–5 years of experience in team assistance, office management or a similar role.
• Very good German and English, both written and spoken.
• Excellent organizational skills and a proactive, hands-on approach.
• Experience with Microsoft Office; knowledge of Personio is a plus.
• Willingness to work predominantly on site in Martinsried.

Responsibilities

• Manage the day-to-day organization of our office and ensure everything runs smoothly.
• Be a central point of contact for employees, visitors, service providers and external partners.
• Coordinate office supplies, mail, invoices and general office-related topics.
• Organize meetings, business travel and travel expenses.
• Coordinate team lunches, company events and other team activities.
• Welcome visitors and help create a friendly and professional office environment.
• Provide organizational support to the Leadership Team and individual team members when needed.
• Proactively support the team with day-to-day topics and step in wherever practical help is needed.
• Support HR with day-to-day administration and coordination.
• Coordinate onboarding and offboarding processes.
• Prepare employment contracts, amendments, certificates and other HR documents.
• Coordinate interviews, candidate communication and job postings.
• Support the administration of employee benefits.
• Coordinate and track probation review processes and other HR deadlines.
• Maintain HR documentation and HR-related intranet content.
• Support the organization of workshops and help with day-to-day employee requests.

Skills

Organizational skills

Proactive approach

Communication

Detail-oriented

Willingness to learn

German/English fluency

Education

Commercial or administrative vocational training or equivalent

Tools

Microsoft Office

Personio

Job description

About The Role

We are looking for a proactive, hands-on and highly organized Team Assistant & HR Coordinator to join our team in Martinsried.

Your mission

We are looking for a proactive, hands-on and highly organized Team Assistant & HR Coordinator to join our team in Martinsried.

This is a varied role combining team and office support with HR administration.

You will help keep our office running smoothly, support our employees in their day-to-day work and assist HR with a range of operational and administrative topics.

We are looking for someone who enjoys being at the heart of the organization, knows what is going on, sees where support is needed and takes care of things proactively.

This is a strongly office-based role, with an expected presence in our Martinsried office.

About The Role

We are looking for a proactive, hands-on and highly organized Team Assistant & HR Coordinator to join our team in Martinsried.

This is a varied role combining team and office support with HR administration.

You will help keep our office running smoothly, support our employees in their day-to-day work and assist HR with a range of operational and administrative topics.

We are looking for someone who enjoys being at the heart of the organization, knows what is going on, sees where support is needed and takes care of things proactively.

This is a strongly office-based role, with an expected presence in our Martinsried office.

Your Responsibilities

Team & Office Support

• Manage the day-to-day organization of our office and ensure everything runs smoothly
• Be a central point of contact for employees, visitors, service providers and external partners
• Coordinate office supplies, mail, invoices and general office-related topics
• Organize meetings, business travel and travel expenses
• Coordinate team lunches, company events and other team activities
• Welcome visitors and help create a friendly and professional office environment
• Provide organizational support to the Leadership Team and individual team members when needed
• Proactively support the team with day-to-day topics and step in wherever practical help is needed

HR Support

• Support HR with day-to-day administration and coordination
• Coordinate onboarding and offboarding processes
• Prepare employment contracts, amendments, certificates and other HR documents
• Coordinate interviews, candidate communication and job postings
• Support the administration of employee benefits
• Coordinate and track probation review processes and other HR deadlines
• Maintain HR documentation and HR-related intranet content
• Support the organization of workshops and help with day-to-day employee requests

Your profile

• Completed commercial or administrative vocational training or a comparable qualification
• 2–5 years of experience in team assistance, office management or a similar role
• Previous HR experience is a plus, but not required. An interest in HR and willingness to learn are more important
• Excellent organizational skills and a proactive, hands-on approach
• Very good German and English, both written and spoken
• Very good knowledge of Microsoft Office; experience with Personio is a plus
• Friendly, communicative and service-oriented personality
• Reliable, trustworthy and comfortable handling confidential information
• Independent, pragmatic and detail-oriented working style
• Flexible and happy to take care of both larger organizational topics and smaller day-to-day tasks
• Enjoy working in a dynamic environment where responsibilities are not always strictly defined
• Willingness to work predominantly on site in our Martinsried office

Why us?

• Be part of a growing biotech company working to make a difference for cancer patients.
• A varied role with a broad range of responsibilities across team assistance, office coordination and HR.
• The opportunity to take ownership and contribute your own ideas.
• A collaborative and international team environment.
• A permanent contract, competitive compensation and attractive employee benefits.

About Us

CatalYm is a biotech company based in Martinsried near Munich, developing innovative immunotherapies to transform cancer patients’ lives by effectively engaging their own immune systems to combat this malignant disease. We are now advancing to Phase 2b studies to confirm visugromab, our lead antibody, that has demonstrated durable anti-tumor efficacy with long-lasting objective responses in relapsed and refractory metastatic solid tumor patients in combination with anti-PD-1 treatment. Our mission is to rapidly bring our next-generation immuno-oncology products to patients in need. Are you ready to board the fast-accelerating visugromab train in Martinsried? Then join us!