Office Manager & Corporate Assistant*

GoHiring GmbH; Wuppertal; Sur place; EUR 38 000 - 48 000; Plein temps

Avantages offerts par ce poste

Corporate culture

Professional development

Flexible working

Employer-funded pension

Résumé du poste

AiCuris is seeking an Office Manager & Corporate Assistant to be the heart of our Wuppertal office, serving as the primary contact at the front desk and ensuring a professional, welcoming and efficient workplace.

Based on-site in Wuppertal, you will support day-to-day operations, travel arrangements and onboarding while backing up the Senior Office Manager during absences. Fluent German and English and strong MS Office skills are essential.

Qualifications

• Completed vocational training or degree in business administration, office management, hospitality, event management or comparable field.
• Experience in office management, administration, hospitality or a similar service-oriented environment.
• Strong organizational and coordination skills with ability to manage multiple priorities and deadlines.
• Experience coordinating domestic and international business travel is highly desirable.
• Service-oriented, proactive and solution-focused mindset with attention to detail.
• Excellent interpersonal and communication skills and ability to build positive relationships.
• High discretion and professionalism when handling confidential information.
• Ability to work independently while collaborating with colleagues across levels.
• Fluent German and English, written and spoken.
• Proficiency in Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Experience in an international environment is a plus.

Responsabilités

• Manage front office activities, including reception, visitor management, telephone services and the central email inbox.
• Provide administrative and organizational support across departments and day-to-day operations.
• Act as a trusted contact for employees, visitors and external stakeholders on administrative matters.
• Provide guidance and support for domestic and international business travel, including complex requirements.
• Assist with planning and coordination of domestic and international meetings, events, workshops, on-site weeks and logistics.
• Help organize employee engagement initiatives, including gifts and recognition activities.
• Prepare presentations, correspondence and other business documents in German and English.
• Support onboarding activities and contribute to a positive employee experience for new hires.
• Coordinate workplace services, external suppliers and facility-related activities to ensure an efficient environment.
• Support selected internal communication activities.
• Provide backup support for Senior Office Manager & Executive Assistant during absences.

Connaissances

Excellent organizational skills

Interpersonal communication

German and English fluency

Customer-facing professionalism

Discretion and confidentiality

Microsoft Office (Outlook, Word, Power

Formation

Vocational training or degree in business administration / office management / hospitality or related field

Outils

Microsoft Office Suite

Description du poste

Asahi Kasei Therapeutics is the global specialty pharmaceutical business of Asahi Kasei. We are a commercial-stage company committed to positively impacting health by expanding therapeutic options that improve the lives of patients around the world. Drawing upon our strong heritage of scientific innovation, we aim to help reshape care in transplantation, nephrology, immunology, infectious diseases and other underserved conditions.

As Office Manager & Corporate Assistant, you are at the heart of our Wuppertal office, serving as the primary point of contact at the front desk and helping to create a professional, welcoming and efficient workplace.

Please note: This position is based in Wuppertal, Germany. As collaboration with our local teams is an important part of the role, 100 % on-site presence at our Wuppertal location is required.

Through your regular on-site presence, you play a key role in maintaining a professional, welcoming and efficient workplace. You provide high-quality administrative support, help ensure the smooth day-to-day operation of the office, and foster a positive experience for employees, visitors and external partners.

Beyond serving as the face of the office, a key aspect of this role is supporting employees with travel-related matters and ensuring the effective administration, maintenance and continuous improvement of the travel management system. In addition, you act as a reliable backup for the Senior Office Manager & Executive Assistant during periods of absence.

Responsibilities

• Manage front office activities, including reception, visitor management, telephone services and the central email inbox
• Provide administrative and organizational support across departments and contribute to the smooth day-to-day operation of the office
• Act as a trusted point of contact for employees, visitors and external stakeholders on administrative and workplace-related matters
• Provide guidance and support for domestic and international business travel, including complex travel requirements.
• Assist with the planning and coordination of domestic and international meetings, events workshops, on site weeks and related logistics.
• Help organize employee engagement initiatives, including gifts, recognition activities, and programs that strengthen team cohesion
• Prepare presentations, correspondence and other business documents in German and English
• Support onboarding activities and contribute to a positive employee experience for new hires
• Coordinate workplace services, external suppliers and facility-related activities to ensure an efficient and welcoming office environment
• Support selected internal communication activities
• Provide backup support for the Senior Office Manager & Executive Assistant during periods of absence

Your profile

Skills and qualification

• Completed vocational training or a degree in business administration, office management, hospitality, event management or a comparable field
• Experience in office management, administration, hospitality or a similar service-oriented environment
• Strong organizational and coordination skills with the ability to manage multiple priorities and deadlines
• Experience coordinating domestic and international business travel is highly desirable
• Service-oriented, proactive and solution-focused mindset with a strong attention to detail
• Excellent interpersonal and communication skills and the ability to build positive working relationships across the organization
• High level of discretion, reliability and professionalism when handling confidential information
• Ability to work independently while collaborating effectively with colleagues and stakeholders at all levels
• Fluent German and English language skills, both written and spoken
• Proficiency in Microsoft Office applications, especially Outlook, Word, PowerPoint and Excel
• Experience working in an international environment and supporting diverse teams is an advantage
• Willingness to provide backup support for key administrative functions, including coverage during absences

Why us?

What we offer

• Unique corporate culture: Scientific excellence, a collaborative working environment and the passion to improve the lives of patients defines our work. With us, you can work together with innovation awarded experts with the proven ability to translate science into commercial success. You can expect diversity, inspiration as well as trustful collaboration.
• Development: We encourage people to grow and strongly support individual development and learning opportunities.
• Flexibility: Embracing flexible working accommodations, we enable our people to integrate business into their personal life.
• Benefits: Employer-funded pension comes along with an attractive benefits package

About us

AiCuris is meeting the needs of the growing population of immunocompromised people who require precise therapies to effectively treat infection. Our flagship product, PREVYMIS, marketed by our partner MSD, treats CMV in a defined group of transplant recipients. Our pivotal phase 3 candidate Pritelivir aims to address recurrent and resistant HSV infections in a broad population of patients with weakened immune systems. For immunocompromised people, an otherwise manageable infection can mean life or death. AiCuris, with its expertise and growing pipeline, is committed to providing therapeutic solutions for them now and in the future.

We believe in a culture of trust and transparency, where feedback is considered an opportunity to contribute to each other's personal and professional growth. We hire people who are collaborative, adaptable, communicate well, and love to learn.

*AiCuris is an employer that supports equal opportunities, diversity and inclusion. We welcome applications from people regardless of their national origin, skin color, religion, gender, age, marital status, disability, sexual orientation, gender identity or other legally protected characteristics.