Team Assistant (f/m/div), 50%, parental leave cover until 31.10.2026

Staatliche Hochschule für Musik und Darstellende Kunst Mannheim; Reutlingen; Hybrid; EUR 35.000 - 55.000; Vollzeit

Zusammenfassung

An established research institute is seeking a proactive Team Assistant to support its Scientific Coordination Office. This role involves managing administrative tasks, facilitating communication, and supporting project management within a dynamic team. The ideal candidate will possess strong organizational skills and a commitment to high-quality service. With flexible working hours and a supportive environment, this position offers a unique opportunity to contribute to impactful research in a collaborative setting. Join a diverse team and help shape the future of intelligent systems.

Leistungen

Flexible Arbeitszeiten

Mobiles Arbeiten

Soziale Leistungen des öffentlichen Dienstes

Qualifikationen

• Relevante Qualifikation, z.B. kaufmännische Ausbildung oder Hochschulbildung.
• Starke Projektmanagementfähigkeiten und Teamarbeit.

Aufgaben

• Administrative Unterstützung des wissenschaftlichen Koordinators und des SCO-Teams.
• Projektmanagement, Datenbankpflege und interne Kommunikation.

Kenntnisse

Projektmanagement

Kommunikationsfähigkeiten

Bürosoftware

Interkulturelle Kompetenz

Ausbildung

Kaufmännische Ausbildung

Hochschulbildung

Tools

Datenbanken

Digitale Tools

Jobbeschreibung

The Max Planck Institute for Intelligent Systems is a world leading research institute in artificial intelligence, machine learning, and robotics, located on two campuses in Stuttgart and Tübingen. The Scientific Coordination Office (SCO) provides support services and manages collaborations, graduate education, and outreach & public engagement, fostering groundbreaking research to positively impact the future.

We are looking for a

Team Assistant (f/m/div), 50%, parental leave cover until October 31, 2026
at the Max Planck Institute for Intelligent Systems in Tübingen

Roles & Responsibilities

You will be responsible for the administrative support of the Scientific Coordinator, the Institute Management Officer and the SCO team. The following tasks will be part of your daily work:

• Support with project management
• Maintaining our databases and digital tools
• Creating presentations
• Supporting internal communication activities
• Facilitating the preparation of meetings, events, and team events
• Handling internal and external inquiries
• Administrative support of SCO team including general office management, onboarding, purchasing, and processing of documents
• Calendar management and scheduling
• Support for guests and visitors

Education & Experience

The ideal candidate will have

• A relevant qualification, e.g. commercial vocational training or higher-level education
• Strong project management skills and the ability to work independently or in a team on multiple projects simultaneously
• Proficiency with standard office software and willingness to learn new technologies
• Fluency in both English and German (C1level or higher) and excellent communication skills
• Additional languages and previous experience in research and/or higher education are a plus.
• A friendly and confident attitude and intercultural competence
• Commitment to providing high-quality service and strong problem-solving skills
• Flexibility to adapt to changing priorities, deadlines, and needs
• Ability to represent the institute professionally

Our offer

As part of the SCO, you will join a motivated, international, and diverse team of approximately 30members. Your place of work will be Tübingen. We offer flexible working hours, the possibility of mobile working, and many other benefits.

Salaries and contract will be based on qualifications and previous professional experience according to the Public Service Wage Agreement (TVöDBund) guidelines. All social benefits of the public service apply. The position is limited to the duration of a parental leave and will run until October31,2026.

The Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals. The Max Planck Society strives for gender equality and diversity.

Application

To apply, please include a cover letter, your CV, and letters of recommendation in your application. Please upload it as one PDF file by using our application system.

If you prefer to send a hardcopy application, you may do so. Please send it to: Max Planck Institute for Intelligent Systems, Eva Lämmerhirt, Max-Planck-Ring 4, 72076 Tübingen, Germany.

The position is available at the earliest convenience and will be open until filled. Preference will be given to applications received by May19,2025.

Any questions regarding the position should be directed to Ms. Eva Lämmerhirt at [e-mail].

Max Planck Institute for Intelligent Systems
Max-Planck-Ring 4
72076 Tübingen

is.mpg.de