Team Assistant - Board Office (m/f/d)

tesa SE; Norderstedt, Hamburg; Vor Ort; EUR 35.000 - 50.000; Vollzeit

Zusammenfassung

Join a dynamic international team as a Team Assistant at a leading manufacturing company. This pivotal role involves coordinating day-to-day operations, managing administrative tasks, and supporting cross-cultural communication. Candidates should have at least 3 years of relevant experience and be fluent in both German and English.

Qualifikationen

• Minimum of 3 years of experience in a similar assistant or office coordination role.
• Fluent in German and English, both written and spoken.
• Structured and reliable working style with strong organizational skills.

Aufgaben

• Coordinate high-level meetings, events, and travel arrangements.
• Handle purchase orders, invoice tracking, and payments.
• Support onboarding activities for new employees.

Kenntnisse

Communication

Organization

Interpersonal Skills

Attention to Detail

Tools

Microsoft Office 365

SAP

Jobbeschreibung

Are you a proactive, detail-oriented multitasker with a passion for organization and communication? Join our dynamic international team as a Team Assistant and play a pivotal role in keeping our day-to-day operations running smoothly. In this highly visible and varied position, you’ll be the organizational backbone of our department, working closely with colleagues from across the business and around the world. Whether you're coordinating high-level meetings, organizing events, supporting onboarding, or ensuring seamless travel arrangements, your contribution will be essential to the success of our team.

Independently execute and organize administrative and assistance tasks.

Communicate efficiently with international colleagues and external partners.

Support internal communications using Microsoft 365 tools.

Handle purchase orders (POs), invoice tracking, and payments via SAP / ARIBA.

Manage procurement of materials and services, including liaising with internal stakeholders and external vendors.

Prepare and manage meeting rooms.

Organize and coordinate onboarding activities for new employees.

Provide backup support for fellow team assistants and executive board assistants.

Manage calendars, plan overarching management meetings, and organize business travel.

Administer general office tasks, including inbox management and email prioritization.

Organize and supervise internal and external events.

Manage incoming and outgoing mail.

Minimum of 3 years of experience in a similar assistant or office coordination role.

Comfortable working in cross-cultural, multinational teams.

Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Teams).

SAP knowledge is an advantage.

Strong communication and interpersonal skills.

Structured and reliable working style with a friendly, confident presence.

Hands-on mentality with a pragmatic, solution-oriented mindset.

Fluent in German and English, both written and spoken.

Exceptional organizational and coordination skills, even under pressure.

High level of integrity and discretion when handling sensitive information.

Openness to learning new tools and software, including effective use of AI (e.g., ChatGPT) to optimize daily tasks.

tesa is one of the world's leading manufacturers of adhesive tape solutions, with a range of more than 7,000 products. With passion for technology, we drive innovation, reliability, and sustainability to shape a better future.

Our solutions make a difference in the work, products, and lives of our customers across a variety of industries, including Automotive, Electronics, and Home applications. With this, we address a broad segment of business customers, but also you as a private consumer.

You might be surprised to discover the many places where our adhesive solutions are at work, from the battery in your electric car, to the display of your mobile phone, and even in the elevator in your building. Wherever you look, you'll find tesa - holding the world together since more than 125 years.

Do you think tesa ?

Please follow the below link to submit your resume and other required information.