Team Assistant

Syneos Health; München; Vor Ort; EUR 30.000 - 40.000; Vollzeit

Zusammenfassung

A leading biopharmaceutical solutions organization is seeking a team assistant in Munich. This role involves supporting the team with organisational tasks, managing correspondence, and facilitating the onboarding of new members. Strong organisational and communication skills in both German and English are essential. The successful candidate will contribute to a positive working atmosphere and support client projects.

Qualifikationen

• Experience in a team assistance role or similar.
• Ability to manage internal and external correspondence.
• Coordination of onboarding and team events.

Aufgaben

• Manage reception and incoming/outgoing mail.
• Coordinate internal projects and meetings.
• Support management with team administration tasks.

Kenntnisse

Strong organisational skills

Excellent communication skills

Fluent written and spoken German

Fluent written and spoken English

Tools

Microsoft Office Suite

Jobbeschreibung

You are able to create strong, lasting relationships to ensure needs and goals are met.

The team assistant is an integral part of the agency operations. The role supports the team in all organisational matters, both internally but also in client work. With an independent and supportive working style and excellent communication skills playing a vital role in providing a positive and frictionless working atmosphere.

You will take care of internal and external correspondence, organise onboarding of new team members, procure office supplies, plan and monitor appointments, prepare meetings and organise and book business trips and coordinate with other groups in the organisation, both nationally and internationally. In addition, support client projects. This includes organisational support, coordination with external vendors (printers, venues etc.) and client contact.

Responsibilities

• Front office tasks: e.g., reception, switchboard, processing of incoming and outgoing mail, parcel acceptance and shipping of courier shipments, etc.
• Management support: e.g., coordination of internal projects, gathering and compilation of information, meeting coordination, support in the compilation of presentations, organisation of team events
• Team assistance for the management and the entire team: e.g., distribution and telephone list, trainings, updates, travel bookings, recording of vacation requests and illnesses, freelancer administration
• Team member onboarding: coordination of desk and equipment, trainings, navigation in the organisation
• Team player, service-oriented behaviour and thinking
• Fluent written and spoken German and English language skills

Desired Requirements

• Microsoft Office suite including Outlook, PowerPoint, Excel, Word
• Strong organisational skills and problem-solving mentality

At Syneos Health, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join ourTalent Network to stay connected to additional career opportunities.

The diverse European healthcare environment requires a specific approach to communications. The European market provides multiple challenges to the pharmaceutical industry, emerging biotechnology and medical technology firms who develop, launch, and commercialise drugs and devices. Deep and varied local and international insights, experience, capabilities and footprints are required for impactful healthcare communications in Europe because of the high diversity in local regulations, health systems, market dynamics, key stakeholders' perceptions, as well as cultural nuances and languages. A next-generation agency group that offers the perfect combination of global size and unprecedented capabilities with European and local expertise. As a part of Syneos Health, a global biopharmaceutical accelerator integrating clinical development, real-world, late-stage and full commercialisation, we serve the complex European healthcare market with tailored communications solutions for our customers' clinical and commercial success.

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Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

Discover what our more than 29,000 employees already know: work here matterseverywhere. We work hard,and smart, all in the name of getting much-needed therapies to thosewho need them most. A career with Syneos Health means your everyday workimprovespatients’ lives around the world. Selecting us as an employer secures acareer inwhich you’re guaranteed to:

Syneos Health is a leading fully integrated biopharmaceutical solutions organization builtto accelerate customer success. We translate unique clinical, medical affairs and commercialinsights into outcomes to address modern market realities. To learn more about how we areShortening the distance from lab to life, visit syneoshealth.com .

Syneos Health is an Equal Opportunity Employer. All qualified applicants will receiveconsideration for employment without regard to race, color, age, religion, marital status,ethnicity, national origin, sex, gender, gender identity, sexual orientation, protectedveteran status, disability or any other legally protected status and will not bediscriminated against. If you are an individual with a disability who requires reasonableaccommodation to complete any part of our application process, including the use of thiswebsite, please contact us at: Email: [emailprotected] One of our staff members willwork with you to provide alternate means to submit your application.