Talent Acquisition and HR Coordinator

Unybrands; Berlin; Vor Ort; EUR 42.000 - 65.000; Vollzeit

Zusammenfassung

Unybrands is seeking an experienced HR & Talent Acquisition professional to own the early-stage recruitment lifecycle globally and serve as the Berlin office HR Coordinator. You will ensure German employment compliance, payroll administration, employee lifecycle processes, and Works Council obligations are managed accurately.

The split is about 70% Talent Acquisition and 30% German HR coordination, with a strong focus on building a cross-border talent pipeline and ensuring compliant HR

Qualifikationen

• 2+ years in Talent Acquisition, recruiting, HR coordination, or related work (internships ok).
• Strong interest in end-to-end recruiting and candidate-facing work.
• Working knowledge of German employment law (Arbeitsrecht, Kündigungsschutz, Betriebsverfassungsgesetz).
• Familiarity with German payroll processes and statutory leave types.
• Experience with Works Council relationships or awareness of related obligations.

Aufgaben

• Own early-stage recruitment for entry-level and select roles across locations; screen applications and provide summaries.
• Coordinate interviews globally, ensure smooth hiring processes across time zones; maintain candidate contact.
• Source candidates via LinkedIn Recruiter, job boards, referrals; build active talent pipelines.
• Maintain ATS records, track recruiting metrics, ensure AGG compliance for Germany.
• Partner with managers and People & Culture on role requirements and priorities; support payroll & German HR coordination.

Kenntnisse

End-to-end recruiting

German employment law

Fluent German & English

Data privacy (DSGVO)

MS Office

Ausbildung

Bachelor's degree

Tools

Greenhouse

LinkedIn Recruiter

Jobbeschreibung

Role Purpose

This is a dual-focus role sitting within Unybrands' global People & Culture team. You will own the full early-stage recruitment lifecycle for roles across our international organisation, acting as a key partner to hiring managers worldwide. Alongside this global TA remit, you will serve as the dedicated HR Coordinator for our Berlin office, ensuring all German employment compliance, payroll administration, employee lifecycle processes, and Works Council obligations are managed accurately and in line with German law.

This role is ideal for someone with a strong interest in building a Talent Acquisition career who also brings — or is eager to develop — solid knowledge of German HR operations. The split is approximately 70% TA and 30% German HR Coordination.

Key Responsibilities

Part 1: Global Talent Acquisition (70%)

Recruitment Delivery

• Own and manage the early stages of the recruitment process for entry-level and selected professional roles across all Unybrands locations
• Review applications and conduct initial candidate screenings to assess qualifications, experience, and role fit
• Conduct structured phone and video screening interviews and provide hiring managers with clear candidate summaries and recommendations
• Coordinate interview scheduling across candidates and interview panels globally, ensuring a smooth and timely hiring process across time zones
• Serve as the primary candidate contact throughout the early recruiting lifecycle, delivering a high-quality and consistent candidate experience

Sourcing & Pipeline

• Source candidates proactively using LinkedIn Recruiter, job boards, talent databases, referrals, and other sourcing tools
• Build and maintain active talent pipelines for current and anticipated hiring needs across the business
• Conduct proactive outreach and maintain ongoing engagement with prospective talent
• Support employer branding activities including job postings, career fairs, and early talent initiatives

TA Operations & Reporting

• Maintain accurate candidate records and all hiring activity within the Applicant Tracking System (ATS)
• Track recruiting metrics including pipeline progression, screening-to-interview ratios, and time-to-fill
• Ensure all job advertisements meet local legal requirements — including AGG compliance (Allgemeines Gleichbehandlungsgesetz) for Germany-based roles
• Identify opportunities to improve screening efficiency, sourcing strategies, and overall recruiting workflow
• Partner closely with hiring managers and People & Culture stakeholders globally to understand role requirements and hiring priorities
• Coordinate work permit and visa processes with external immigration support where required

Part 2: Germany HR Coordination (30%)

German Employment & Compliance

• Ensure all employment contracts, amendments, and correspondence are compliant with German employment law (Arbeitsrecht) and maintained up to date
• Manage Works Council (Betriebsrat) relations, including consultation processes, co-determination obligations, and timely notification for all relevant HR matters
• Monitor changes to German labour legislation and advise the wider People team on any impact to Unybrands policy or practice
• Liaise with external German employment lawyers as needed for complex or novel legal queries

Payroll & Social Security

• Work together with our Global Payroll Manager in all things related to German payroll
• Manage Sozialversicherung (social security) registrations, de-registrations, and ongoing employer reporting (Krankenkasse, Rentenversicherung, Arbeitslosenversicherung)
• Coordinate with the global payroll team to ensure German data flows are accurate, including salary changes, bonuses, and benefit deductions

Employee Lifecycle Administration

• Manage onboarding and offboarding for all Berlin-based employees, including employment contracts, Arbeitszeugnis (references), and all required documentation
• Administer probationary periods (Probezeit), Elternzeit, Mutterschutz, Krankheitsanmeldung, and Urlaub processes
• Maintain accurate and compliant employee records (digital and physical) in accordance with DSGVO / BDSG
• Issue all required employee documentation including income confirmations, Bescheinigungen, and employment letters
• Support disciplinary and grievance processes in line with German law and Unybrands standards

HR Operations & HRIS

• Respond to general HR queries from Berlin-based employees and line managers and route more complex issues appropriately
• Maintain and update the HRIS with accurate data for all Germany-based employees
• Liaise with IT and Finance to support employee lifecycle processes such as system access and payroll inputs
• Maintain HR ticketing systems and ensure timely resolution of employee requests
• Work together with our Global Payroll Manager to administer German employee benefits including occupational pension (bAV), health insurance options, and any other locally relevant benefits
• Produce regular HR reporting for the Germany population — headcount, attrition, absence, and key people metrics

Qualifications & Experience

Essential

• 2+ years of experience in Talent Acquisition, recruiting, HR coordination, or related work (internships considered)
• Strong interest in — and some hands-on experience of — end-to-end recruiting and candidate-facing work
• Working knowledge of German employment law, including Arbeitsrecht, Kündigungsschutzgesetz, and Betriebsverfassungsgesetz
• Familiarity with German payroll processes, Sozialversicherung, and statutory leave types
• Experience managing or supporting Works Council (Betriebsrat) relationships, or strong awareness of the obligations involved
• Fluent German (native or C2) and English (business proficient) — written and spoken
• High attention to detail with the ability to manage multiple workstreams simultaneously
• Proficiency in Microsoft Office (Outlook, Excel, Word, SharePoint) and comfort with HRIS and ATS platforms
• Ability to handle confidential employee and candidate data appropriately, in line with DSGVO

Desirable

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field
• Experience with tools such as Greenhouse, LinkedIn Recruiter, or similar platforms
• CIPD qualification or equivalent German HR certification (e.g., geprüfte/r Personalfachkauffrau/mann)
• Previous experience in an e-commerce, tech, or high-growth scale-up environment
• Experience supporting HR across multiple European jurisdictions

unybrands is an equal opportunity employer and considers all applicants for employment without any regard to race, skin color, religion, gender identity, sexual orientation, and age. Nor are applicants discriminated against based on disability or protected classes.