Student Assistant (m/f/d) Finance & Membership Relations

Aspen Institute Deutschland e.V.; Berlin; On-site; EUR 17,000 - 22,000; Part time

Benefits offered by this job

Flexible working hours

Remote work by agreement

Competitive compensation

Job summary

Aspen Institute Deutschland e.V. seeks a Student Assistant (m/f/d) in Finance & Membership Relations to support budgeting, financial reporting, and the Friends of Aspen membership program.

The role is 20 hours per week in Berlin, starting ASAP with a one-year horizon and possible extension. You will gain hands‑on experience in budgeting, grant administration, and day-to-day finance operations for an internationally active think tank, while balancing studies with flexible hours and remote work

Qualifications

• You enjoy working with numbers and have strong analytical skills in budgeting and reporting.
• Experience preparing financial reports or budget-to-actual analyses through internship or student position.
• Experience with membership management or invoice and membership fee administration is a plus.
• Proficient in Microsoft Office, especially Excel.
• Excellent communicator who supports events and member communications.
• Well organized, detail-oriented, able to manage multiple tasks independently.
• Fluent in German and English.

Responsibilities

• Support budgeting, controlling, and financial administration;
• Prepare financial reports and budget analyses;
• Assist with reporting to public and private funders;
• Prepare ad hoc analyses;
• Support finance administration;
• Coordinate the Friends of Aspen membership program;
• Maintain the membership database;
• Support invoicing and membership administration;
• Communicate with members and assist with events and outreach;

Skills

Budgeting

Financial reporting

Data analysis

Excel

Communication with members

Organization

Multitasking

German and English fluency

Tools

Membership database management

Invoice administration

Job description

Student Assistant (m/f/d) Finance & Membership Relations

20 hours/week | Berlin | Starting as soon as possible until August 31, 2027

Help shape the conversations that shape tomorrow.

Are you looking for more than just a student job? Would you like to gain first‑hand experience in international affairs, project management, and the operations of one of Germany’s leading independent think tanks? Do you enjoy working with numbers, have an analytical mindset, and want to take on real responsibility? Then we would love to hear from you.
At Aspen Institute Germany, we bring together leaders from politics, business, academia, media, and civil society to address the defining geopolitical and societal challenges of our time. Through high-level conferences, leadership programs, and international dialogue initiatives, we foster transatlantic cooperation, strengthen democratic resilience, and develop innovative responses to issues such as European security, geopolitics, artificial intelligence, digital transformation, and the future of democracy.
As a Student Assistant, you will become an integral part of our Operations Team. You will support the financial management of our international programs while helping coordinate our Friends of Aspen membership network. Along the way, you will gain hands‑on experience in budgeting, grant administration, financial reporting, membership relations, and the day‑to‑day management of an internationally active think tank.
The position is for 20 hours per week, initially for one year, with the prospect of extension.

Your Responsibilities

• Support budgeting, controlling, and financial administration;
• Prepare financial reports and budget analyses;
• Assist with reporting to public and private funders;
• Prepare ad hoc analyses;
• Support finance administration;
• Coordinate the Friends of Aspen membership program;
• Maintain the membership database;
• Support invoicing and membership administration;
• Communicate with members and assist with events and outreach;

Your Profile

• You enjoy working with numbers and have strong analytical skills, particularly in budgeting, controlling, and financial reporting.
• Ideally, you have gained initial experience preparing financial reports, budget-to-actual analyses, or ad hoc analyses through an internship or student position.
• Experience with membership management, database administration, or invoice and membership fee administration is an asset.
• You are comfortable working with digital tools and are interested in contributing to the implementation of a new membership management system.
• You are proficient in Microsoft Office, particularly Excel.
• You are an excellent communicator who enjoys interacting with members and supporting events and member communications.
• You are well organized, detail-oriented, and able to manage multiple tasks independently.
• You have an excellent command of both German and English.

What We Offer

• A varied role with insights into the work of an internationally active public policy think tank.
• The opportunity to take on responsibility and manage your own areas of work.
• Hands‑on experience in financial management, controlling, and the administrative management of international projects.
• Exposure to collaboration with public funders, foundations, and partners from government, business, academia, and civil society.
• The opportunity to contribute to high‑level events and international projects addressing today’s most pressing political and societal challenges.
• A dedicated and collaborative team with short decision‑making processes, an open working atmosphere, and room for your own ideas.
• Flexible working hours that fit around your studies, the option to work remotely by agreement, and competitive compensation.