Intern Office Management & Administration

Schwarzkopf-Stiftung Junges Europa; Berlin; Hybrid; EUR 6,100 - 7,300; Full time

Benefits offered by this job

2.5 days holiday per month

Mobility allowance €50

Flexible working by arrangement

Job summary

Schwarzkopf Foundation Young Europe offers a mandatory internship in Berlin within the Administration Team. The role covers HR, finance, IT, and office management with 38 hours per week, ongoing start, and a monthly compensation of 600€ plus a 50€ mobility allowance.

The internship requires at least 4 months and offers flexible, inclusive working conditions. You will gain hands-on experience supporting day-to-day operations, onboarding, meetings, and internal projects in an internationally

Qualifications

• Currently enrolled in a degree programme requiring a mandatory internship.
• Structured, careful and reliable.
• Interested in administrative workflows and organisational processes.
• German and English language skills at least conversational.
• Team-oriented with a service mindset.

Responsibilities

• Support day-to-day office operations across HR, finance, IT and office management.
• Assist with finance tasks like invoice and receipt checks.
• Support HR processes including recruiting or onboarding.
• Organise meetings, appointments and internal processes.
• Assist with internal projects and organisational tasks.
• Maintain office spaces, workstations and meeting rooms.
• Handle mail, parcels and deliveries.
• Serve as contact for staff, guests and external providers.
• Maintain filing systems and administrative processes.

Skills

German language skills

English language skills

Team player

Organisational mindset

Education

Degree program enrollment

Job description

Intern Office Management & Administration

Berlin

Full or part-time

Intern / Student

The role

Type: Mandatory internship

Duration: At least 4 months (a longer duration is very welcome)

Working hours: 38 hours per week (part-time possible by arrangement)

Start: Ongoing

For our Administration Team, covering HR, Finance, IT and Office Management, we are continuously looking for an intern completing a mandatory internship who supports the team in day-to-day office operations and gains insights into the diverse administrative processes of an internationally operating non-profit organisation. Your tasks include:

• Supporting all areas of administration within a non-profit organisation and contributing to daily office operations
• Assisting with preparatory tasks in the finance department (e.g. invoice and receipt checks)
• Supporting administrative HR processes (e.g. recruiting or onboarding)
• Organising meetings, appointments and internal processes
• Assisting with internal projects and organisational tasks
• Supporting the maintenance of office spaces, workstations and meeting/event rooms
• Handling incoming and outgoing mail, parcels and deliveries
• Acting as a contact person for staff members, guests and external service providers
• Maintaining filing systems, lists and administrative processes

Your profile

• You are currently enrolled in a degree programme that requires a mandatory internship
• You work in a structured, careful and reliable manner
• You are interested in administrative workflows and organisational processes
• You have sufficient German and English language skills (at least conversational level)
• You enjoy working in a team and have a service-oriented mindset

What we offer

• Comprehensive insights into the work of an international foundation
• A respectful, collegial team and an international working environment
• Space to contribute your own ideas and interests
• Flexible and mobile working options by arrangement
• 2.5 days of holiday per month
• Internship compensation of 600 € per month, plus an additional 50 € mobility allowance
• Regular paid breaks during working hours to support your mental health (Wellbeing Hour)

We value diversity and therefore welcome all applications – regardless of gender, nationality, background, religion or belief, disability, age, sexual orientation or gender identity.

Please note that our office spaces and access points are currently not fully accessible. We are happy to discuss individually what we can do to further reduce existing barriers.

Schwarzkopf Foundation Young Europe was founded in 1971 by Pauline Schwarzkopf. The Schwarzkopf Foundation, a non-partisan organisation, strives to empower young people from all backgrounds to be active European citizens who contribute to a pluralistic, democratic society of mutual understanding, solidarity and peaceful collaboration across Europe. With our work to empower young people, we seek to promote a pan-European understanding and combat right-wing extremism, anti-Semitism and racism.

Young people contribute to European cohesion and play a crucial role in shaping pluralistic societies. That is why we create spaces for young people to develop political awareness and visions for the society they want to live in. We offer young people opportunities to meet, exchange knowledge, grow and actively participate.

With a wide range of programmes and projects, we advocate for an open, solidarity-based and democratic Europe, and we aim to strengthen young and pluralistic voices – in Europe and beyond.