Student Assistant, Facility Management

Jobtailor; Bonn; Vor Ort; EUR 6.696 - 10.044; Vollzeit

Zusammenfassung

Jobtailor in Bonn seeks a proactive student intern to assist the Facility Management team with day-to-day administration, records, and coordination of projects. The role involves coordinating office moves, inventory management, and ensuring smooth workspace setups.

You will support HSE activities, S2P processes, and KPI reporting while gaining exposure to workplace operations and continuous improvement initiatives.

Qualifikationen

• Enrolled at a university in Germany for at least one year in a related field.
• Willingness to learn facility management processes and workplace operations.
• Experience in admin or customer service is an advantage but not required.
• Strong organizational skills and ability to manage multiple tasks.
• Good data handling and confidentiality awareness.
• Excellent written and verbal English communication.
• Proficient in MS Office, especially Excel and Outlook.

Aufgaben

• Provide day-to-day administrative support to the Facility Management Team.
• Maintain facility records, filing systems, inventories, and documentation.
• Support office moves, workstation setups, and workspace adjustments.
• Monitor office, kitchen, and facility supplies and coordinate replenishment.
• Organize internal meetings, workshops, and events, coordinate bookings, setups, and hospitality arrangements.
• Prepare workstations and office equipment for new employees.
• Support administrative HSE activities and workplace safety initiatives.
• Support Facility‑related Source‑to‑Pay processes including purchase requests, orders, and invoice coordination.
• Support data analysis, KPI reporting, and management report preparation.
• Support development of Workplace and Facility Management concepts, standards, and improvement initiatives.

Kenntnisse

Fluent English

MS Excel

MS Outlook

Data analysis

Organizational skills

Multitasking

Ausbildung

Business Administration

Facility Management

Hospitality Management

Event Management

Tools

MS Excel

MS Outlook

Jobbeschreibung

Responsibilities

• Provide day-to-day administrative support to the Facility Management Team
• Maintain facility records, filing systems, inventories, and documentation
• Support office moves, workstation setups, and workspace adjustments
• Monitor office, kitchen, and facility supplies and coordinate replenishment
• Organize internal meetings, workshops, and events, coordinate bookings, setups, and hospitality arrangements
• Prepare workstations and office equipment for new employees
• Support administrative HSE activities and workplace safety initiatives
• Support Facility‑related Source‑to‑Pay processes including purchase requests, orders, and invoice coordination
• Support data analysis, KPI reporting, and management report preparation
• Support development of Workplace and Facility Management concepts, standards, and improvement initiatives

Requirements

• Enrolled at a university in Germany for at least one year in applied sciences (Business Administration, Hospitality Management, Facility Management, Human Resources, Event Management, or a related field)
• Willingness to learn facility management processes and workplace operations
• Previous administrative or customer service experience is an advantage but not required
• Strong organizational skills, structured working style, ability to manage multiple tasks simultaneously
• Good understanding of data handling and basic data analysis, confidentiality when handling sensitive information
• Fluency in English with strong written and verbal communication skills
• Good command of MS Office, especially MS Excel and Outlook