Staff Assistant (Collation)

NATO - North Atlantic Treaty Organization; Ulm; Presencial; EUR 65.000 - 85.000; Jornada completa

Descripción de la vacante

NATO Headquarters JSEC in Ulm seeks a Staff Assistant (Collation) to support the ACO-wide BSO collation process and integrate incoming intelligence data for operational planning.

The role involves coordinating with the J2 Fusion Branch, creating and updating BSOs, and ensuring accurate linking of information to support timely decision-making in peacetime and deployments. NATO offers a structured career path and international environment.

Formación

• Proven experience in intelligence and information handling.
• Experience planning, managing, and conducting intelligence activities including data processing and dissemination.
• Ability to work cross-functionally with military staff and partner agencies.

Responsabilidades

• Collates and correlates incoming intelligence into the INTEL FS BSO dataset.
• Creates, fills, updates and links BSOs with data and information.
• Colates existing BSOs with new information in cooperation with JSEC OPS J2 Fusion Branch.
• Collaborates with JSEC OPS J2 Fusion Branch to identify relevant BSOs.
• Ensures cross-reference and linkage of BSOs to support operational planning and assessment.

Conocimientos

Intelligence experience

Data analysis

Communication skills

Educación

Higher Secondary education with 2 years experience

Secondary education with 4 years post-related experience

Descripción del empleo

NATO - North Atlantic Treaty Organisation

Job Description - Staff Assistant (Collation) (261664)

Staff Assistant (Collation) - 261664

Primary Location

Germany-Ulm

NATO Body

Headquarters Allied Joint Support and Enabling Command (HQ JSEC)

Schedule

Full-time

Application Deadline

11-Nov-2026, 10:59:00 PM

Salary (Pay Basis)

Grade NATO Grade G10

Description

Description :

1. Post Context

Headquarters JSEC provides a resilient operational-level Joint Headquarters, capable of supporting 24/7 operations to coordinate enablement (at the operational level) and, on order, the execution of reinforcement by forces (RbyFo) and sustainment flow in order to contribute to the Alliance's ability to project and sustain combat power into, across and from the Area of Responsibility (AOR), and, if required, into a Joint Operations Area (JOA).

The Operations Directorate (OPS) is responsible for directing, monitoring, assessing and coordinating joint staff functions.

The J2 Division is responsible for conducting the intelligence cycle at operational level in support of planning, refinement, execution and assessment of any activity descending from the mission assigned, in peacetime, crisis, or conflict, into, across, and from SACEUR AOR.

The J2 Support Branch is responsible for supporting the activities descending from the mission assigned into, across and from SACEUR AOR through intelligence support to HQ planning and Education, Training, Exercise and Evaluation (ETEE) effort.

The incumbent contributes to the ACO-wide BSO (Battle Staff Objects) collation process as laid down in AD 065-013.

(Remark: Battle Staff Objects are entities within an intelligence database, e.g. headquarters, units or events. Developing new BSOs and linking BSOs to others will support assessment of enemy posture and activity.)

2. Principal Duties

• contributes to ACO-wide collation of threat actors-related Battle Space Objects (BSO) Database development,


• liaises with JSEC OPS J2 Fusion Branch (the J2 Fusion Branch is responsible for analysis and assessment) in order to identify relevant BSOs,


• creates new BSOs and collates existing BSOs with new information in close cooperation with JSEC OPS J2 Fusion Branch,


• collates and correlates the incoming intelligence and information into the INTEL FS BSO,


• creates, fills, updates and correlates the BSOs with data and information and among other BSO.

3. Special Requirements

a. The incumbent may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.

b. The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY (temporary duty) assignments, both within and without NATO boundaries. Such operational deployment may exceed 30 days duration up to 183 days in any period of 547 days, and may be on short notice. For NATO International Civilian Staff, acceptance of an employment contract linked to this post constitutes agreement to deploy in excess of 30 days if required.

4. Essential Qualifications

a. Professional Experience

• This role requires proven experience in Intelligence.


• Activities that encompass planning, managing, and conduct of activities to collect, analyse, process, exploit, produce, and disseminate intelligence information, including human, identity, signal, imagery, and measurement and signature intelligence; assess industrial, technological, geographical, and sociological factors; use processed intelligence information to support military operations; prepare intelligence assessments; use and manage intelligence data handling systems; and exchange information and intelligence with other MoD, NATO HQs, agencies and organisations.


• This role requires proven experience in Operational Intelligence.


• Activities that derive intelligence required for planning major operations or campaigns. Requires the existence in peacetime of a theatre-wide system for collecting, processing, evaluating, and disseminating intelligence to the operational commander and subordinate commanders. A composite of tactical and strategic intelligence. At the joint/operational level, intelligence focuses on military capabilities and intentions of adversaries (real and potential), monitors events in a JFC’s operational area and supports the conduct of joint campaigns.

b. Education/Training

Higher Secondary education and intermediate vocational training in criminology, police, public or business administration, administration of justice, criminal law, comparative general management, political theory, behavioral or social psychology or related discipline which might lead to a formal qualification with 2 years’ experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience.

The additional job specific qualifications and experience are described under Professional Experience paragraph. In case of ambiguity the required job specific experience has priority over the standard education and training levels and experience described here.

c. Language

a) English - SLP 3322 - (Listening, Speaking, Reading and Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

5. Desirable Qualifications

Education/Training

Any further training certificates and courses related to subject field or acquired through NATO (e.g.: NATO Intelligence Course, NATO Intelligence Functional Systems Training, NATO Intelligence - An Overview, NATO Orientation Course);

6. Attributes/Competencies

a. Personal Attributes

The incumbent needs to be a diligent worker who is able to manage big amount of data. Needs to understand the relation between different pieces of information. Needs to be able to develop understanding for a bigger picture when having many pieces of single information at hand. Needs to be able to work without supervision and to have good interpersonal and communication skills. Must be flexible, adaptive and should use own judgement and initiative to resolve conflicts.

b. Professional Contacts

The incumbent’s work is closely linked to the staff of the J2 Fusion Branch and needs to actively approach them in order to develop further knowledge and understanding of BSOs. Needs to actively request information from his/her colleagues.

c. Contribution to Objectives

The job contributes to the improvement of an ACO-wide database which is shared among many higher HQs. Indirectly cooperates with other BSO collators in other HQs. Contributes to JSEC objectives by collating BSOs which are related to the RSN.

7. Contract

a. Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

b. In accordance with current policy, newly recruited staff will be offered a three-year contract which may be extended, subject to a satisfactory recommendation, to an indefinite duration contract.

c. Salary/Benefits: The salary is tax free including (where eligible) expatriation, family and children’s allowances and additional privileges for expatriate staff; Education allowance for children (where appropriate); Generous annual leave and home leave (if eligible); Retirement Pension Plan.

• Salary is tax free including (where eligible) expatriation, family and children’s allowances and additional privileges for expatriate staff.


• Education allowance for children (where appropriate).


• Generous annual leave and home leave (if eligible).


• Retirement Pension Plan.

9. Additional information

About Ulm: Ulm distinguishes itself as one of Germany's most liveable cities by seamlessly blending a high-tech professional landscape with an exceptional quality of life. As a major innovation hub home to the \"Science Park\", it is known for its academic and business ecosystem in biotech and AI, while its strategic importance is further underscored by the presence of the NATO Joint Support and Enabling Command (JSEC). Stationed at the Wilhelmsburg Barracks, JSEC serves as a vital multinational headquarters responsible for the rapid movement and sustainability of forces across Europe, reinforcing Ulm’s role as a key \"hub\" in continental security. This global significance is balanced by a convenient \"15-minute city\" infrastructure that ensures almost everything is accessible by public transport, foot, bike, or a short car ride. Residents enjoy a unique harmony between the charm of the historic city center and the natural beauty of the Danube, all while benefiting from a safe, clean environment, excellent healthcare infrastructure and high-speed connections to major cities like Munich or Stuttgart.

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability.

NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process along with documented medical evidence to support your request.

All JSEC personnel are expected to conduct themselves in accordance with the current NATO Code of Conduct as agreed by the North Atlantic Council (NAC), and thus display the core values of integrity, impartiality, loyalty, accountability, and professionalism.

Due to the broad interest in HQ JSEC and the large number of potential candidates, telephone or email enquiries cannot be dealt with.

For more information on JSEC, please visit our website .

This vacancy will be closed on 11 November 2026, at 11:59:00 PM (CET)