Specialist HR & Corporate Strategy (m/w/d)

Deutsch-Japanischer Wirtschaftskreis (DJW) e.V.; Düsseldorf; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

A medical device company is seeking a motivated Specialist in HR & Corporate Strategy to manage HR functions and collaborate with an outsourced accounting partner. Responsibilities include maintaining personnel records, preparing HR documents, and ensuring legal compliance. The role offers a flexible working environment and the chance to contribute to an innovative company culture.

Leistungen

Flexible working environment

Home Office availability

Open culture with flat hierarchies

Support for professional equality

International team atmosphere

Qualifikationen

• Fluent in German and English; Japanese is a plus.
• Ability to work in a team environment.
• Motivated to work in an English-speaking setting.

Aufgaben

• Organizing and maintaining personnel records and HR documents.
• Communicating with legal affairs for compliance.
• Tracking company bank accounts and preparing financial statements.

Kenntnisse

Writing skills

Communication skills

Team collaboration

Jobbeschreibung

Branche

Our client is a medical device company originally from Japan. They are looking for a motivated employee who can look after their HR function as well as the other back office related tasks.

As the Specialist HR & Corporate Strategy, you will be in charge of Human resources, administration to support employee and improve the office environment, and managing outsource accounting partner for bookkeeping and financing reports.

Responsibilities
• Organize and maintain personnel records.
• Update internal databases. (e.g. record sick or maternity leave)
• Prepare HR documents, like employment contracts and new hire guides
• Communicate with external legal affairs and ensure legal compliance.
• Answer employees queries about HR-related issues.
• Do payroll preparation by providing relevant employee information (e.g. leaves of absence, sick days and work schedules) to the outsource accounting partner.
• Arrange travel accommodations and process expense forms.
• Update internal databases. (e.g. record sick or maternity leave)
• Be in charge of following tasks via working with outsource accounting partner:

Note: Actual daily operation of accounting related tasks will be handled by the outsourcing company, therefore this role will be a contact person to the outsourcing company and check all the financial reports are completed properly after the outsourcer hands in the reports.
• Track company bank accounts, deposits and balances; report regularly to Managing Director.
• Track company invoice obligations, make accurate and timely invoice payments, gain approval where necessary, and identify and report inaccuracies and variances.
• Prepare company monthly financial statements like cash flow, income/P&L and balance sheets.
• Reconcile and verify all company invoices and monthly/Quarterly statements, assign payments to applicable cost centers.
• Help prepare company tax returns including payroll and other appropriate business taxes
• Monitor company office expenses and track related invoices and payments.
• Make and track appropriate sales and use tax payments on invoices as needed.
• Work with external vendors to resolve any invoice problems or inaccuracies.
• Collaborate with Head quarter accounting and finance team members.

Your Profile
• Excellent writing and communication skills in German and English, Japanese is a plus.
• Ability to contribute to a team environment.
• Work at office in Düsseldorf.
• Fluent German (native speaker equivalent) and English.
• Motivation and enjoyment to work primarily in English.

Offer
• Future innovative company with a startup mentality.
• Flexible working environment.
• Possibility to bring your own footprint into the company.
• International team atmosphere.
• Open culture with flat hierarchies.
• Strong support for the professional equality of women and men.
• Home Office will be available