Solar Site Administrator

RES; Deutschland; Vor Ort; EUR 27.552 - 34.440; Teilzeit

Zusammenfassung

RES is seeking an Administrative Assistant to support site staff for the duration of a specific project. The role includes administrative duties, document control, scheduling, and basic bookkeeping tasks.

You will assist in planning site activities, handle communications, and ensure paperworks and safety procedures are followed with accuracy and professionalism.

Qualifikationen

• HS Diploma or GED required; some college preferred.
• 1-3 years office experience.
• Valid driver''s license required.
• Proficient in MS Office and calendar/email management.
• Strong communication and organizational skills.
• Ability to work independently and in teams.

Aufgaben

• Assist Project Manager, site management, staff, customers, vendors and walk-ins.
• Take minutes for meetings as required.
• Support field employees by coordinating with corporate resources.
• Manage telephone communications professionally.
• Maintain project documentation and filing systems.
• Enter and manage timesheets and payroll data.
• Process purchase orders and invoices.
• Plan site events and activities.
• Ensure safety requirements are followed.

Kenntnisse

MS Office

Communication

Organizational skills

Time management

Multi-tasking

Ausbildung

High School Diploma or GED

Tools

MS Office Suite (Excel, Word, Outlook)

Jobbeschreibung

Description

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.

Description

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.

Summary

Administrative Assistant responsibilities supporting site staff. This position will last for the duration of the specific project.

Requirements

• Assists Project Manager, site management, staff, customers, vendors and walk-ins as needed.
• Take minutes for meetings as required.
• Supports field employees by contacting corporate resources for issue resolution. Assists and supplies data as requested.
• Answers multi-line telephone using proper telephone etiquette in a professional manner.
• Administers project documentation and filing systems using company guidelines.
• Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.
• Enters and keeps utility locate request tickets current as assigned for the duration of the project.
• Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.
• Enters expense claim reports and ensures that proper documentation is sent to Payroll.
• Ensures that DOT paperwork is complete and submitted to RES DOT weekly (scan/email and FedEx originals).
• Assists with issuing POs, vendor issues, matching invoices to POs/Requisitions, receiving invoices against POs as needed.
• Supports internal office processes and company policies.
• Files safety paperwork and uploads to Aconex using assigned naming conventions according to type of document.
• Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors.
• Orders office/kitchen supplies and stocks them.
• Sends/receives FedEx and USPS mail and distributes.
• Assists in planning and organizing site events/activities.
• Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision.
• Stays current with professional and industrial best practices.
• Occasional travel to airport in personal vehicle.
• Responsible to ensure SAFETY requirements met.
• Must be able to work professionally with clients, vendors, employees, managers and supervisors.
• Regular attendance is an essential requirement of the job.
• Follow any other job-related duties/functions requested by the supervisor or onsite supervisors.

Qualifications

• HS Diploma or GED required; some college preferred.
• 1-3 years office experience.
• A valid driver's license is required.
• Advanced level of knowledge with:
  • Communication
  • Relationship building
  • MS Office (Excel, Word, Outlook, etc.) Multi-task and prioritize work
  • Organizational skills
  • Attention to details
  • High level of accuracy
  • Office procedures
  • Following directions
  • Research skills
  • Multi-tasks
  • Work independently and in groups
• Intermediate level of knowledge in:
  • Recordkeeping
  • Document tracking
  • Timekeeping
  • hiring forms
• Basic level of knowledge in:
  • I-9 completion

Anticipated base salary range: $20.00 - $25.00/hour

The final agreed upon compensation is based on individual education, qualifications, experience, and work location.

This role is part time and not eligible for benefits.

Physical Requirements And Environment

The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Rarely: carrying, pulling, pushing, lifting, reaching, and stooping required

Occasionally: climbing stairs, standing, and walking required

Frequently: reading, repetitive motions, and sitting required.

Constantly: vision required.

The employee is occasionally exposed to extreme cold, extreme heat, humidity, wet, noise, and hazards in the work environment.

We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.

RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.