SMSystem administrator BA Customers Solutions

Vattenfall; Hamburg; Vor Ort; EUR 40.000 - 70.000; Vollzeit

Zusammenfassung

An established industry player is seeking a proactive Security Management System (SMS) Administrator to enhance its security posture. In this role, you will manage document libraries, coordinate security meetings, and support audits, all while working with a diverse team in an English-speaking environment. Your organizational skills and digital proficiency with tools like MS Office will be key in ensuring accurate recordkeeping and effective communication. If you're looking to grow in the security field and take on a role that values teamwork and initiative, this opportunity could be your next step.

Qualifikationen

• At least 1 year of experience in an administrative or assistant role.
• Fluent in English (both written and oral).
• Digital skills with experience in MS Office tools.

Aufgaben

• Manage security document libraries and SharePoint sites.
• Coordinate formal security meetings and manage minutes.
• Support organization of security audits and trainings.

Kenntnisse

Organizational Management

Presentation Skills

Agile

Conflict Management

Data Management

Scrum

Team Management

Management Consulting

Ausbildung

Administrative or Assistant Role Experience

Tools

MS Word

MS Excel

MS PowerPoint

MS Planner

MS Teams

SharePoint

Jobbeschreibung

Do you want to contribute your knowledge and skills to help our organization enhance its security posture? Would you like to work with colleagues from various security disciplines in an English-speaking team and support our business units across multiple regions?

We are looking for a motivated and proactive Security Management System (SMS) administrator for the BA Customers & Solutions Security & Resilience team!

The SMS administrator is responsible for managing libraries, planning meetings, handling registrations of incidents and findings, and managing the timely compilation of periodic security reports. This role supports the Security & Resilience team with administrative tasks to manage the Security Management System (SMS). The administrator ensures accurate recordkeeping and facilitates communication within the security organization.

1. Manage the security & resilience document libraries and SharePoint sites.
2. Maintain the security & resilience planning on BA level and follow up on open actions and tasks assigned to the team.
3. Maintain access rights to resources and supporting systems.
4. Manage collection of input data and coordinate the timely compilation of periodic security reports.
5. Coordinate formal security meetings on BA level and manage minutes for some of these meetings.
6. Support organization of formal security & resilience audits (coordinate planning, bookings, resources, etc.) and trainings.
7. Support and coordinate security communication and awareness activities.
8. Record keeping (e.g., proper registration of nonconformities, incidents, findings, etc.).

Possible work locations:

• Solna, Sweden
• Berlin
• Hamburg

Qualifications:

To succeed as an SMS administrator, you should have:

• At least 1 year of experience in an administrative or assistant role.
• Experience as a coordinator working independently or in a team.
• Digital skills and preferably experience with MS Word, Excel, PowerPoint, MS Planner, Teams, and SharePoint.
• Planning and writing skills.
• Fluent in English (both written and oral).
• Willing to travel occasionally.
• Knowledge or experience in the area of security is an advantage.

You are reliable and organized. You like to structure, coordinate, and organize. Teamwork comes naturally to you. You take initiative and responsibility, work methodically, and support the team in reaching their goals. You are proactive in reminding people of tasks while remaining positive and constructive. You do not need prior knowledge of Security but should be eager to learn about Security & Resilience.

Additional Information:

At Vattenfall, we believe that diversity contributes to building a more profitable and attractive company. We strive to be a role model regarding diversity. Vattenfall actively ensures all employees have equal opportunities and rights, regardless of gender, ethnicity, age, transgender identity or expression, religion, disability, or sexual orientation. Read more about this and other benefits here: Working at Vattenfall.

Location: One of our main locations in Sweden, the Netherlands, or Germany.

We welcome your application in English no later than May 21st, 2025, via the application button on this page. Please do not send applications by other means. Selection and interviews may be conducted during the application period. Do not wait until the last day to apply.

For more information about the role, contact hiring managers Martin Beumer or Eva Zeise. For recruitment process details, contact recruiter Maryana Halushko.

Since Vattenfall is part of Swedish critical infrastructure, many positions are security classified. The final candidate may be subject to security vetting according to Swedish law.

We look forward to your application!

Remote Work & Employment Type:

Key Skills: Organizational Management, Presentation Skills, Agile, SAFe, AWS, Solution Architecture, Conflict Management, Data Management, Scrum, Team Management, Pre-sales, Management Consulting