Site Administrator

TN Germany; Frankfurt; Vor Ort; EUR 35.000 - 55.000; Vollzeit

Zusammenfassung

An established industry player is seeking a motivated Administration Assistant for a large-scale construction project in Frankfurt. This role offers a fantastic opportunity for individuals with a solid administrative background and fluency in both German and English. You will play a crucial role in supporting the project team with various administrative tasks, including scheduling meetings, managing correspondence, and preparing presentations. Join a dynamic team focused on delivering complex projects across various sectors while contributing to a sustainable future. If you're organized, proactive, and ready to make an impact, this position is perfect for you.

Qualifikationen

• 3+ years of experience in an administrative role.
• Fluent in both German and English.
• Strong communication and interpersonal skills.

Aufgaben

• Provide general administrative support to the project team.
• Maintain weekly meeting schedules and correspondence logs.
• Organize inductions and setup for new site staff.

Kenntnisse

Administrative Support

Communication Skills

Fluency in German

Fluency in English

Multi-tasking

Computer Skills (Word, Excel, PowerPoint, Visio)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Jobbeschreibung

Overview

We have an immediate requirement for a German and English Speaking Administration Assistant to join us on a large-scale construction project in Frankfurt. This is an excellent opportunity for candidates with administration experience. The position is a 12+ month, site-based contract.

Who we are

PM Group is an employee-owned, international project delivery firm with over 3,500 employees. We focus on building a sustainable business centered around our people, clients, and trade partners. We are a leading international engineering, architecture, project, and construction management firm with offices in Europe, Asia, and the US. Our multidisciplinary team of over 3,000 professionals delivers complex projects across sectors like life sciences, mission-critical ICT, advanced manufacturing, energy, and food and beverage. Our vision is to be a highly valued and creative delivery partner, contributing to a more sustainable world with our clients. Our people are key to achieving this, and we are continually seeking experienced professionals to join our team.

Responsibilities

1. Providing general administrative office duties as designated by the Project Manager to support the project team.
2. Maintaining the weekly meeting schedule, including booking rooms, sending notifications, and updating schedules.
3. Maintaining the correspondence log (email communication with clients, vendors, etc.).
4. Issuing project documents electronically.
5. Preparing PowerPoint presentations.
6. Compiling monthly reports for client submission.
7. Organizing inductions and setup for new site staff (PCs, phones, etc.).
8. Liaising with IT to resolve technical issues.
9. Organizing stationery and photocopier maintenance.
10. Hardcopy filing and compiling handover documentation.

Qualifications

1. Minimum of 3 years of experience in a professional office environment with an administrative background.
2. Fluent in German and English.
3. Excellent communication and interpersonal skills.
4. Friendly, positive, and flexible attitude towards work.
5. Ability to work independently with initiative.
6. Strong multi-tasking and prioritization skills.
7. Excellent computer skills (Word, Excel, PowerPoint, Visio).