Service Desk Operator

Serco Group plc; München; Vor Ort; EUR 35.000 - 48.000; Vollzeit

Zusammenfassung

A leading company provides an exciting opportunity for a Service Desk Operator at the European Patent Office in Munich. In this role, you will be responsible for responding to customer inquiries, offering IT support, and ensuring high-quality service delivery. The ideal candidate is expected to have strong language skills in English and German and be adept in customer management systems. This position offers a fixed-term contract with potential for a permanent role in a dynamic and inclusive workplace.

Leistungen

Comprehensive Serco Benefits package

Hybrid work structure in many business areas

Qualifikationen

• Experience in customer service or administrative supportive roles in a multilingual setting.
• Ability to manage time effectively and work independently.

Aufgaben

• Logging and monitoring customer inquiries using the CSM tool.
• Providing first level resolution for IT-related customer inquiries.
• Collaboration with EPO teams for incident management.

Kenntnisse

Proficiency in English

Proficiency in German

Problem-solving mindset

Customer-first attitude

Strong communication skills

Tools

Customer Service Management (CSM) systems

Jobbeschreibung

• Chance to make a positive difference in a company passionate about diversity and inclusion.

Further information available from the Serco Europe Recruitment Team

Job Introduction

Serco is the preferred partner for European Institutions and International Organisations, offering ICT services and Contact Centre management across Europe. Our expertise extends from Information System support to consultancy under the government framework, supporting key entities such as the European Patent Office and Executive Agencies. As a leader in Service Integration and Management, we ensure seamless delivery of services across various platforms, embodying our commitment to excellence in every aspect of our work.

We are hiring a Service Desk Operator for European Patent Office in Germany.

Note: The position is offered as a fixed term contract initially, with start date ASAP. Then, there is the possibility for full-time permanent contract.

Main Responsibilities

Key Responsibilities:

• Logging and monitoring incoming customer enquiries office-wide in the Customer Service Management software tool (CSM/ServiceNow).
• Creating customer contacts in the CSM tool.
• Maintaining the CSM customer database: Regularly eliminating duplicate entries and fix of data quality issues.
• Customer support services for all EPO sites, such as ensuring assignment of an enquiry to the respective expert at the EPO.
• First level resolution of IT-related customer enquiries, such as: o EPO account issues o Two-Factor Authentication issues (2FA, see Glossary) o Online filing products and services such as MyEPO Portfolio, CFP, OLF, OLF 2.0 etc. (see Glossary).
• First level resolution of non-IT related customer enquiries, such as: o General information about non-file related questions such as contact details o Basic navigation on the EPO website (www.epo.org).
• Administration of customer enquiries to be handled by Examiners (see Glossary): o CSM case registration o Forwarding the case to the entrusted examiner and their team manager o Case monitoring (reminders, suspension) o Case closure after resolution by the examiner.
• Administration of cases for other units not having a license for the CSM tool: o Case registration o Forwarding to responsible unit o Case monitoring (reminders) o Case closure.
• Customer Feedback: Immediate customer assessment after the call, reporting.
• Reporting, analysis and follow up of customer feedback for continuous improvement.
• Customer sentiment survey after case closure.
• Providing monthly reports and statistics on 1LCEU activities and SLA (Service Level Agreement, see Glossary) KPIs (Key Performance Indicators, see Glossary).
• Incident management: Collaboration with relevant EPO units (technical units, management teams) to sort out issue.
• Close collaboration with EPO’s CSM Technical support team for maintaining workflows and work procedures in the CSM Knowledge database.
• User acceptance testing of new tools and processes related to the services.
• Promote new customer related EPO tools, whenever someone calls about a legacy system.

Successful Candidate

Do you think you are the person we are looking for? See below what experience or knowledge you should bring:

• Advanced proficiency (both spoken and written) in English and German, ideally also in French
• Professional, empathetic, and efficient support to customers across email. phone, and webform
• Experience using Customer Service Management (CSM) ticketing systems and CRM customer data tools
• Ideally previous experience in a customer service, administrative or supportive role, ideally in a multilingual environment
• Ability to follow internal procedures with a structured and organised approach to deliver consistent service quality
• Team player that can also work independently and manage their time effectively
• Strong communication skills, problem-solving mindset, and a customer-first attitude
• Flexibility to work in a rotating shift schedule

About the Company

Serco is a leading provider of public services. Our customers are governments or others operating in the public sector. We gain scale, expertise and diversification by operating internationally across five sectors and four geographies: Defence, Space, Justice & Immigration, Transport, Health and Citizen Services, delivered in UK & Europe, North America, Asia Pacific and the Middle East. More information can be found at Serco | Europe

Why should you join Serco ?

• Chance to contribute to innovation in the public services sector
• A company passionate about diversity and inclusion
• Permanent employment with comprehensive Serco Benefits package.

We are diverse and inclusive organisation

At Serco, we see people first and foremost for their performance and potential and we are committed to supporting the needs of all our colleagues. It’s a mix of people from different backgrounds, experiences and opinion that keeps our culture strong and vibrant.

We believe in equity so we strongly encourage applications from a diverse range of candidates. Disabled applicants who meet the minimum criteria for the job are encouraged to apply and demonstrate their abilities in an interview. We also welcome a conversation about any adjustments that would make the interview process more accessible for you. Wherever possible we are open to discussions around flexible working and we operate a hybrid work structure in many of our business areas.

In the UK we are proud to be a Disability Confident Leader in the government’s scheme and hold the Gold Inclusive Employer Standard; in Belgium we are partner of Diversicom and member of Charter der Vielfalt in Germany.

If you have any questions please do not hesitate to reach out to The Serco Europe Recruitment Team

Important

Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.

Please contactthe recruitment team if needed

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• Job Category Administration, Coordination, EA & PA