Senior Programme Specialist - P4

United Nations Institute for Training and Research; Bonn; Vor Ort; EUR 40.000 - 70.000; Vollzeit

Zusammenfassung

An established global think tank seeks a dedicated program support officer to enhance financial and administrative operations. This role involves assisting in the monitoring of financial resources, organizing events, and liaising with finance units to ensure compliance with UN policies. The successful candidate will thrive in a multicultural environment, contributing to impactful research and educational initiatives aimed at addressing global challenges. If you are passionate about making a difference and possess strong organizational skills, this opportunity is perfect for you.

Leistungen

30 days annual leave

Health insurance scheme

Qualifikationen

• 3+ years of experience in finance or program support functions.
• Familiarity with UN rules and regulations is a plus.

Aufgaben

• Assist in monitoring financial resources and reporting at PACET.
• Support project managers with planning and organization of events.

Kenntnisse

Financial monitoring

Project management

Interpersonal skills

Time management

Communication skills

Ausbildung

High school diploma

Bachelor’s degree in business administration or related field

Tools

MS Office applications

ERP system

Jobbeschreibung

The United Nations University (UNU) is a global think tank and postgraduate teaching organization within the United Nations System. UNU engages in policy-relevant research, capacity development, and knowledge dissemination in furtherance of the purposes and principles of the United Nations. The work of UNU contributes to solving pressing global problems that are the concern of the United Nations and its Member States.

For the past five decades, UNU has been a source of impartial research on sustainability, human security, and economic development. With hundreds of researchers working at institutes in 12 countries, UNU's expertise spans the full breadth of the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU collaborates closely with other UN entities and leading research institutions across the globe. For more information, please visit unu.edu.

United Nations University Vice-Rectorate in Europe (UNU-ViE)

The United Nations University Vice-Rectorate in Europe (UNU-VIE), established in 2007 in Bonn, Germany, is one of two UNU Vice-Rectorates and the only one located in Europe. It supports the institutional development of UNU, facilitates collaboration across UNU and the UN, as well as fosters strategic partnerships - particularly with the Global South - and shares knowledge and expertise through the development of joint activities and projects. In addition, UNU-VIE conducts frontier research reinforcing existing UNU programming and supporting the implementation of key UN priorities. More information about UNU-VIE can be found here.

The Pan African Cooperation and Educational Technologies (PACET) Program at UNU-ViE aims to strengthen research, educational, and institutional capacities of UNU-ViE in the global South with a focus on Africa. PACET fosters cooperation between UNU and African institutions in higher education, research, policy, and practice to develop innovative methods and appropriate solutions to address challenges particularly within the framework of the Sustainable Development Goals (SDGs), the Paris Agreement, the Sendai Framework for Disaster Risk Reduction, and the Agenda 2063 of the African Union.

Responsibilities

Under the overall authority of the Vice-Rector in Europe and Director of UNU-EHS and the direct supervision of the Head of the PACET section, the appointee will principally be responsible for the following:

1. Financial program and projects support at PACET
   • Assist team in the monitoring of financial resources for personal planning and financial reporting at PACET;
   • Assist team in the monitoring of finance and budgetary status of projects and provide officers responsible with information as required;
   • Support the preparation of activities and reports in accordance with the terms and conditions of donor contracts (including translation of reports) and UNU policies.
2. Administrative and projects support at PACET
   • Assist projects manager with planning, budgeting, organization and preparation of events such as meetings, workshops, field research, and other support as required;
   • Assist team in preparation of annual reporting (council, advisory committee, etc.) and preparation of advisory committee meetings and strategic meetings/retreats at PACET;
   • Support the head of program and project managers in the establishment of personnel and institutional contracts.
3. Liaise with finance and administration unit
   • Prepare workflow and processes for the collection of financial data and preparation of this information for monitoring and planning of resources of the program;
   • Support the input and processing of travel requests of team members at PACET;
   • Support procurement requests and reimbursement processes;
   • Assist financial operations in accordance with UNU's policies, United Nations Financial Rules and Regulation (UNFRR) and ensure that proper and accurate accounting records are well-maintained.
4. Academic and events support
   • Administrative support in the supervision of master and PhD students;
   • Support in the organization of educational activities and events: semester and block courses, seminars, workshops, summer schools in Germany and abroad.
5. Perform other duties as assigned by supervisor.

Key Performance Indicators

• Timely and quality financial monitoring, administration, and reporting at PACET
• Timely and quality project and administration support at PACET
• High quality engagement with project team and implementation partners
• Contribution to project, program, institute, and ViE mission
• UNU is seen as a reliable and trustworthy partner by research partners, governments, donors, and civil society

Values:

• Inclusion — take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity
• Integrity — act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behavior, or any other breach of UN standards
• Humility — demonstrate self-awareness and willingness to learn from others
• Humanity — act according to the purposes of the United Nations: peace, dignity, and equality on a healthy planet
• Connect and collaborate — build positive relationships with others to advance the work of the United Nations and work coherently as One UN
• Analyse and plan — seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
• Deliver results with positive impact — hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
• Learn and develop — pursue own learning and development and contribute to the learning and development of others
• Adapt and innovate — demonstrate flexibility, agility and the ability to think and act in novel ways

1) Education and certification

High school diploma is required. Bachelor’s (or higher) degree in business administration, human resource management, finance, or a related field will be considered an asset.

2) Required skills and experience

At least three (3) years of working experience, ideally touching the functions of finance or program support related functions.

Other Desirable Skills:

• Familiarity with UN rules and regulation concerning administration, finance, procurement and/or human resources, would be a distinct advantage;
• Proficient in the use of MS Office applications;
• Experience in using ERP system is highly desirable;
• Strong team player with strong interpersonal skills committed to working in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
• Good communication and interpersonal skills, excellent time management skills, forward planning, with the ability to work under pressure and with minimal supervision.

3) Language Requirements:

• Fluency in spoken and written English and German is required;
• Knowledge in any additional language, especially French, Spanish, or Portuguese, is an asset.

Remuneration

The successful candidate will be employed under a national PSA contract. UNU offers an attractive compensation package including an annual net salary, commensurate with the experience and qualifications of the candidate. Benefits include 30 days annual leave and a health insurance scheme.

UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of PSA holders.

Duration of contract

The duration of the initial contract is 1 year. This is Personnel Service Agreement (PSA) contract with UNU, with the possibility for renewal subject to requirements and satisfactory work performance. The combined duration on a PSA contract with UNU may not exceed six (6) years. The mandatory age of retirement for PSA holders is 65 years. This post is open to applicants from all countries and UNU will aid the successful applicant in securing a work visa for Germany, as necessary. It is, however, a locally recruited post and no relocation allowances apply. The duty station will be Bonn, Germany.

As soon as possible.

How to Apply

To apply to UNU, you will not need an account. Instead, we ask that you:

1. Fill out the UNU P11 Form (please avoid using similar forms provided by other United Nations organisations);
2. Provide a motivation statement (in the P11 form);
3. Provide a cover letter setting out how the qualifications and experience match the requirements of the position;
4. Answer a few questions that are tailored to the position.

You may wish to refer to the UN Values and Behaviours Framework for more information.

Application Deadline

25 April 2025

Submissions must be received by [time, timezone] on the deadline; late entries will not be accepted.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks, and references.

Special Notice

PSA holders are neither “staff members” under the Staff Regulations and Rules of the United Nations nor “officials” for the purpose of the Convention on the Privileges and Immunities of the United Nations (1946). They are subject to the Rector's authority and may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised. UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply. UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. If you have supervisory function, you need to have awareness on gender related issues.

Information about UNU rosters

UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU at the same grade level and with similar job description, experience and educational requirements.

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