Senior Program Associate- Executive Assistant, Energy Program

Energy Vault; Deutschland; Remote; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading energy organization in Germany seeks an Executive Assistant to provide high-level administrative and communications support to the Executive Director of their Energy Program. The ideal candidate will have exceptional organizational skills and the ability to manage complex schedules and relationships. This role offers competitive health benefits, flexible work arrangements, and opportunities for personal development.

Leistungen

Health benefits

Term insurance

Employee assistance program

Flexible work schedule

Learning culture

Rest and Recharge weeks

Generous leave policy

Qualifikationen

• 3–5 years of experience supporting senior leadership, preferably in non-profit or energy sectors.
• Experience with international travel and multi-time zone scheduling.

Aufgaben

• Manage the Executive Director's calendar and scheduling.
• Draft correspondence, reports, and presentations for the ED.
• Coordinate travel logistics for the ED.

Kenntnisse

Organizational skills

Written communication

Interpersonal skills

Proficiency in Microsoft Office

Discretion

Ausbildung

Bachelor’s degree

Master’s preferred

Tools

Microsoft Office Suite

Concur

Asana

Jobbeschreibung

Senior Program Associate- Executive Assistant, Energy Program

About us

WRI India, an independent charity legally registered as the India Resources Trust, provides objective information and practical proposals to foster environmentally sound and socially equitable development. Through research, analysis, and recommendations, WRI India puts ideas into action to build transformative solutions to protect the earth, promote livelihoods, and enhance human well-being.

We are inspired by and associated with World Resources Institute (WRI), a global research organization. Currently, over 250 researchers are working with WRI India in our offices in Delhi, Mumbai, and Bengaluru.

Our mission and values:

Our mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.

Our culture:

We are committed to advancing gender and social equity for human well-being in our mission including equal opportunities in employment. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, national origin, age, caste, marital status, sexual orientation, gender identity and expression, disability, or protected Veteran status.

About WRI India’s Energy Program

WRI India seeks to inform and catalyze India’s equitable transition to low-carbon energy pathways by driving the shift to renewable sources, improving the efficiency of energy solutions, ensuring reliable and affordable energy access, and reducing the negative externalities of energy transition pathways on energy minerals. We also bring a keen impetus to the central role of finance, equity, governance, and circularity in ensuring an inclusive, fair, and equitable energy transition in India. We undertake research, ground-level implementation, stakeholder engagement partnerships, and effective communication across four key pillars of work: Clean Energy Demand, Clean Energy Supply, Energy Minerals and Circularity, and Energy for Equitable Development. Our mission is to foster environmentally sound and socially equitable development, supporting India’s climate and developmental goals.

Position Overview

The Executive Assistant (EA) will provide high-level administrative, coordination, stakeholder engagement and communications support to the Executive Director (ED) of the WRI India Energy Program. The role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and relationships in a dynamic, mission-driven environment. The EA will serve as the primary liaison between the ED’s office and internal/external stakeholders, ensuring smooth and effective operations.

Key Responsibilities1. Administrative and Operational Support (70%)

• Manage a well-organized, daily and long-range electronic calendar for the ED, including scheduling internal/external meetings and speaking engagements.
• Support efficient agenda preparation and prioritization, coordination documents and follow-up notes for internal and external meetings.
• Coordinate domestic and international travel logistics, including tickets, accommodation, itineraries, visa processing, and travel expense management.
• Prepare, maintain, and submit electronic expense reports and reimbursement requests.
• Support the organization of meetings, workshops, and events, including preparation of materials and coordination with the internal teams.
• Assist with planning and logistics for major WRI India events and external engagements.

2. Communications and Liaison (20%)

• Serve as the ED’s administrative liaison to WRI India staff, global staff, partners, donors, and key stakeholders.
• Draft, edit, and manage correspondence, reports, and presentations on behalf of the ED.
• Maintain discretion and confidentiality in all interactions.
• Act as a bridge for smooth communication between the ED and other programs/international offices, demonstrating professionalism and credibility.

3. Special Projects and Research Support (10%)

• Support the ED with background research, data compilation, and initial drafts for policy documents and speaking engagements.
• Support special projects, data gathering, and record-keeping as assigned.
• Coordinate with program teams on multi-stakeholder initiatives, ensuring timely progress and coordination.

Qualifications and Requirements we seek:

• Bachelor’s degree (Master’s preferred) in any discipline.
• 3–5 years of experience supporting senior leadership – preferably in non-profit, climate, or energy environments.

Core Competencies

• Exceptional organizational and administrative skills, and attention to detail.
• Ability to set and manage multiple priorities with minimal supervision and manage time efficiently.
• Excellent written and oral communication skills in English. Proficiency in a second language is a plus.
• Outstanding interpersonal skills with the ability to interact on behalf of the ED with diverse audiences.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and web conferencing tools (Outlook, Teams, Zoom). Familiarity with Concur, CostPoint, Workday, Asana is a plus.
• Experience supporting executives with international travel and multi-time zone scheduling.
• High discretion and ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Proactive, resourceful, and calm under pressure; adaptable in fast-paced settings.
• Willing to travel domestically (with notice).

Preferred Attributes

• Experience in energy, climate, or sustainability sectors.
• Familiarity with stakeholder management in public policy contexts.
• Previous work with multi-country teams or international coordination.

Only shortlisted applicants will be contacted for interview purpose.

Diversity, Equity, and Inclusion (DEI) @WRI India

WRI India values and promotes diversity, equity and inclusion across all areas of our work and workforce. Integrating these values into our actions fosters a progressive and collaborative culture and can also enhance our impact. It is our responsibility to create a welcoming working environment for people of diverse cultures, backgrounds and experience to learn together. We are responsible for fostering a safe and inclusive workplace where questions, concerns and information about diversity, equity and inclusion are part of our ongoing dialogue and development.

Learn more about WRI India’s commitment to Diversity, Equity, and Inclusion (DEI). Click Here

People-centric to the core:

We keep our people at the center of everything we do - from a welcoming work environment to benefits and a culture that encourages staff to stay healthy, happy, engaged, and growing.

Some of the non-monetary benefits that our staff get:

Health benefits: We cover health insurance for you and your loved ones for up to INR 8 lakhs

Term Insurance: Our term insurance policy covers life coverage of 50 lakhs per staff member

Employee Assistance program: Promoting mental well-being and supporting staff in achieving a satisfying work-life balance

Health & Nutrition: Personalized diet recommendation from a certified dietitian based on the physical health condition and lifestyle

Flexible work schedule: Alternative work arrangements for all who are eligible by nature of their job

Learning culture: Workshops and trainings to empower staff, encourage new learning opportunities

Rest and Recharge weeks: We encourage staff to take time off to rest, rejuvenate, upskill, and pursue their interests.

Our leave policy: Avail personal time off at 36 per year, along with public holidays, maternity, paternity, and adoption leaves.

Click here to know more about our benefits Careers | WRI INDIA (wri-india.org)

Equal employment @WRI India

We believe in equal employment, it is our policy to recruit and provide opportunities for advancement in all job classifications without regard to caste, religion, sex, age, marital status, sexual orientation, parental status, or disability.