Senior Personal Assistant - Part Time, Flexible Family Office

Abiomis; Berlin; Hybrid; EUR 50.000 - 62.000; Teilzeit

Zusammenfassung

An exceptional opportunity awaits as a Senior Personal Assistant in a flexible role within a distinguished Family Office. This position allows for significant autonomy and the chance to work closely with a respectful family, providing essential support in both business and personal matters. Enjoy the flexibility of working from home, with 34 days of remote work available, and the possibility to work part-time. With a competitive salary reaching €62,000 and a supportive work environment, this role is perfect for someone looking to make a meaningful impact while maintaining a healthy work-life balance. Embrace this chance to grow long-term in a nurturing setting!

Leistungen

Flexible working hours

30 days off per year

Work from home option

Supportive work environment

Qualifikationen

• 6+ years of experience as a Personal Assistant in a Family Office, Bank, or Law Firm.
• Fluency in English and French is essential; other languages are a plus.

Aufgaben

• Manage travel arrangements for the family, including hotels and flights.
• Collect KYC information and liaise with banks and authorities.

Kenntnisse

Fluency in English

Fluency in French

Discretion

Proactivity

Organizational skills

Ausbildung

Higher degree (BTS, Bachelor)

Tools

Modern IT tools

Jobbeschreibung

Senior Personal Assistant – Part Time, Flexible Family Office

We are delighted to present you with a new opportunity in an exceptional environment. Our partner, based in Luxembourg City, is looking for a (Senior) Personal Assistant to ensure the smooth running of the Family Office, investing in a variety of sectors.

It should be noted that the new employee will be able to work completely autonomously and will become a real person of trust for the family. Since you will be working independently, you will have the chance (as a Luxembourgish resident) to work primarily from home, or as a cross-border worker to benefit from a lot of flexibility and 34 days of homeworking, as well as a part-time role.

For this Family Office, you will have the opportunity to work closely with the family, who will be present on a regular basis to make sure you feel good and reassure you that you are providing real added value in their business and personal matters.

Although you can work from home, you will also be able to work in beautiful offices, and to take advantage of the exceptional environment in these offices of over 100m2, modern IT tools (as the Partner is very into technology), plenty of shops nearby and a very accessible location.

Your Responsibilities | Personal Assistant – Family Office – Finance - Assistant

• You are responsible for booking travel arrangements for the family, ensuring that hotels, flights, taxis, restaurant reservations, and so on are well organized.
• You will be in charge of collecting the necessary information and documents for KYC reasons, and sharing these with banks and authorities.
• You will handle contact with the fiduciary, including the accountants, tax advisors, and corporate officers, if they need specific documents.
• You may be involved in specific projects, allowing you to have variety in your role.
• You will work primarily for two members of the family, but occasionally you might intervene for two others as well.
• International travel will be rare, although you would be expected to travel around 4 times per year to a neighboring country, which is fully paid by the firm, and would only be a 2-day stay each time.

Profile and Career Path | Personal Assistant – Family Office – Finance - Assistant

• For at least 6 years, you have been working in a similar role: Experience as a Personal Assistant for a Family Office or Holding will represent a very strong asset, but similar experience in a Bank or Law Firm will also be taken into consideration.
• Fluency in English and French is required, whereas any other language will represent a plus.
• You have a great sense of discretion and proactivity, allowing the family to count on you.
• You are able to show a stable career path and have not job hopped every 2 years. You also want to evolve long-term at a future employer.
• You have good organizational skills and a good sense of priorities.
• Having obtained a higher degree (BTS, Bachelor...) will also be a plus.

Offer | Personal Assistant – Family Office – Finance - Assistant

• This opportunity offers a lot of flexibility as you will have the chance to work from home the majority of the time (as a Luxembourgish resident), or 34 days as a cross-border worker. In addition to the fact that you can work part-time (3 or 4 days per week, depending on your preference), you will have flexible hours and be able to fully enjoy your time with your loved ones.
• You will also have 30 days off per year (on an 80% basis), which means that you will have even more vacation days than most people that work full time!
• The Partner of the Family Office is very kind and approachable, making it very enjoyable for you to work for such a respectful family.
• An interesting gross salary that can reach €62,000 (80% basis) depending on your experience and skill set. Other benefits can be discussed as well.