Senior Administrative Assistant (m / f)

BDO Luxembourg; Konz; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading company in Luxembourg is seeking a Senior Administrative Assistant to oversee office operations, manage correspondence, and support senior executives. The ideal candidate will have a diploma in secretarial studies, 2-5 years of experience, and fluency in English and French/German.

Leistungen

13th Month

Performance Bonus

Pension Plan

Car Leasing Scheme

Mobility Budget

Extra Annual Leave

Flexible Hours

Homeworking

Free Access to Fitness Room

Company Mobile Phone and Laptop

Qualifikationen

• 2-5 years of experience in a similar role, preferably in financial services.
• Fluency in English and French/German.

Aufgaben

• Overseeing daily office operations and document management.
• Preparing reports, correspondence, and presentations.
• Managing schedules and travel arrangements for executives.

Kenntnisse

Organizational Skills

Interpersonal Skills

Client-Service Skills

Ausbildung

Diploma in Secretarial Studies

Jobbeschreibung

BDO in Luxembourg is looking for a Senior Administrative Assistant!

Who are we?

BDO is present in over 166 countries, and we offer an extensive range of services in the areas of Audit, Tax, Advisory, Accounting, Business Services and Outsourcing.

At BDO Luxembourg, our mission is to provide our clients with our expertise of our global network tailored to the unique needs of the Luxembourgish market, delivering personalized service and building valued relationships.

With over 650 people representing more than 40 nationalities, we embrace diversity and encourage skill development and ownership among our team members.

Our core values, honesty, integrity, quality, respect, and responsibility define our culture. Hence, our People can expect to grow in a stimulating work environment that nurtures professional development and fosters inclusivity.

What will you do?

Overseeing daily office operations, including the supervision of document management (filing, scanning, archiving);

Preparing and proofreading reports, correspondence, translations, and PowerPoint presentations with a keen eye for detail;

Managing incoming and outgoing correspondence, ensuring timely distribution to relevant stakeholders;

Coordinating procurement and stock of office supplies, ensuring efficiency and cost control;

Maintaining and organizing legal and administrative files (including KYC documentation) with strict confidentiality and accuracy;

Planning and managing complex schedules, meetings, and travel arrangements for senior executives and board members;

Assisting with invoice preparation and basic financial administration tasks;

Acting as a key liaison between internal teams and external partners, ensuring clear and professional communication.

This offer is for you if :

You hold a diploma in secretarial studies or equivalent;

You have 2-5 years of proven experience in a similar role, preferably in the financial or professional services sector;

You demonstrate excellent organizational skills, a strong sense of ownership, and the ability to manage priorities independently;

You are fluent in English and in French / German

You show professionalism, discretion, and adaptability in a fast-paced environment;

You are confident managing multiple projects simultaneously and thrive under tight deadlines;

You possess excellent interpersonal and client-service skills, with a collaborative and solutions-oriented mindset.

What is waiting for you :

13th month + performance bonus + pension plan

Car leasing scheme, mobility budget

Extra days of annual leave

Flexible hours & homeworking

Parking access

Free access to our fitness room

Career development opportunities & continuous learning and development through a wide range of trainings on technical and soft skills

Company mobile phone and laptop

Action Teams eligible to participate (e.g. football) and classes (spinning, yoga, pilates, etc)

Are you willing to grow your career in a multicultural, pleasant and dynamic environment? Then, take your chance!

Stay connected by following

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.