Science Manager (f/m/x)

Helmholtz Munich; München; Vor Ort; EUR 60.000 - 80.000; Vollzeit

Benefits dieser Stelle

Work-Life-Balance

Personal Development

30 days annual leave

Family Support

Health Promotion

Retirement Provision

Zusammenfassung

Helmholtz Munich’s Institute of Epidemiology (EPI) seeks an organized administrator to coordinate research projects, manage HR-related processes, prepare reports and presentations, and serve as a liaison between scientists, administration and external partners. You will contribute to science communication and events planning.

Required is a university degree in life sciences; strong communication skills; reliability and attention to detail; proficiency in MS 365; and fluency in German and

Qualifikationen

• University degree in life-sciences.
• Strong communication and interpersonal skills across diverse teams.
• Reliable, detail-oriented with structured planning and flexible problem-solving.
• Confident use of MS 365 (Teams, Excel, PowerPoint) and openness to AI tools.

Aufgaben

• Coordinate and support research projects in administrative matters from planning to grant reports.
• Support research teams with HR-related processes, contract coordination and admin tasks.
• Prepare administrative presentations, reports, and internal briefings for leadership.
• Act as a contact person for internal and external partners to ensure smooth communication.
• Contribute to internal and external communication, including science communication and social media.
• Plan and organize science-related events and coordinate logistics with partners.

Ausbildung

Life sciences degree

PhD welcome

Tools

MS 365

Jobbeschreibung

At Helmholtz Munich, we develop groundbreaking solutions for a healthier society in a rapidly changing world. We believe that diverse perspectives drive innovation. Through strong partnerships, we accelerate the transfer of new ideas from the lab to real-life applications, improving lives.Your work provides the foundation for scientific discoveries with real impact, shaping the future of health.

The Institute of Epidemiology (EPI) investigates the links between environment, lifestyle and genetics in the development of diseases. The focus is on metabolism, respiratory and allergic diseases, but also cardiovascular diseases and mental health. Our aims are to better understand the molecular mechanisms of disease development in the population, to break new ground in prevention at the individual level and to enable evidence-based preventive health care through improved environmental conditions.

Our research is based, among other things, on the unique population-based KORA resources (cohort, heart attack registry, aerosol monitoring station) and the GINI and LISA birth cohorts. EPI is also one of the central partners in planning and execution of the NAKO Health Study and is building the central NAKO biosample repository.

Your tasks

• Coordinate and support research projects in administrative matters – from resource planning and timelines to preparing grant applications and reports (EU, BMBF, DFG and others) – and track ongoing grant activities
• Support research teams with HR-related processes, contract coordination and general administrative tasks
• Prepare administrative presentations, reports, and internal briefings for the institute leadership
• Act as a contact person for internal and external partners, ensuring smooth communication between scientists, administration, and external collaborators
• Contribute to internal and external communication activities, including science communication and social media
• Take the lead in planning and organizing science-related events (e.g. conferences, delegation visits) and coordinate logistics and content-related aspects together with internal teams and scientific partners

Your profile

• University degree in life-sciences (PhD welcome but not required)
• Strong communication and interpersonal skills, with the ability to work collaboratively across diverse teams
• Reliable, detail-oriented working style — able to balance structured planning with solution-oriented flexibility
• Confident use of M365 applications (Teams, Excel, PowerPoint) and openness to using AI tools for efficiency
• Candidates must have very good command of written and spoken German and English

Desirable qualifications

• Initial experience in project or science management in a publicly funded institution or in the private sector
• Experience in coordinating and/or conducting clinical or epidemiological studies

If you fulfill all the requirements, you may be eligible for a salary grade of up to E 13. Social benefits are based on the Collective Wage Agreement for Public-Sector Employees (TVöD). The position has an (initial) fixed term of 2 years but may be extended under certain circumstances.

Managing Director Mike Frieser

„We believe that diversity is the key to groundbreaking research and innovative solutions. Our flexible working models and remote options create a supportive environment for balancing work and family life. For us, contributing to a healthier society in such an inspiring workplace is truly meaningful.“

Get to know us

Benefits

• Work-Life-Balance: Flexible working hours and flexi-time models
• Personal Development: Continuous education and training
• Recreation: 30 days annual leave, flexi days, plus public holidays
• Family Support: child care, holiday care, care for the elderly
• Health Promotion: Sports, company doctor, mental health initiatives
• Retirement Provision: Company pension plan

20.09.2026

If you have obtained a university degree abroad, we will require further documents from you regarding the comparability of your degree. Please request the Statement of Comparability for Foreign Higher Education Qualifications as early as possible.

We are committed to promoting a culture of diversity and welcome applications from talented people regardless of gender, cultural background, nationality, ethnicity, sexual identity, physical abilities, religion or age. Qualified applicants with physical disabilities will be given preference.

Learn more about diversity at Helmholtz Munich

Our commitment