Scheduling Manager (m, f, d)

GUS Germany GmbH; Berlin; Hybrid; EUR 45.000 - 60.000; Vollzeit

Benefits dieser Stelle

30 days vacation

Health budget

Online language courses

Campus events

Idea development opportunities

Zusammenfassung

GUS Germany GmbH in Berlin is seeking a dedicated higher education administrator to lead and coordinate university scheduling and related processes.

You will work with campus teams to ensure data accuracy, optimize timetabling, room usage, and course calendars, while supporting enrollment and accreditation efforts. The role requires German and English fluency and a proactive, collaborative mindset.

Qualifikationen

• Completed university degree in higher education administration or related field.
• Experience in leading and managing teams.
• Experience with CampusNet or similar scheduling systems preferred.
• Ability to work with cross-campus teams and stakeholders.
• Fluent in German and English, both written and spoken.

Aufgaben

• Implement and optimize academic planning processes for timetabling and room allocation.
• Ensure data completeness and accuracy in university systems.
• Monitor timetable planning and oversee course offerings, teaching hours, and degree programs.
• Develop and implement room utilization concepts for lecture halls and spaces.
• Create and maintain course and event calendars.
• Support enrollment processes and provide timetable information.
• Organize and support EHL on study programmes each semester.
• Participate in accreditation processes for existing and new programmes.
• Oversee student-facing service delivery on-site and via digital channels.
• Lead case management for complex student cases with service department colleagues.
• Lead evaluation and optimization of digital scheduling tools.
• Support the Director of Student Services in strategic development and improvements.
• Manage the implementation of a new scheduling tool by September 2027.

Kenntnisse

Team leadership

Cross-campus collaboration

Organizational skills

Fluent German & English

Ausbildung

University degree in higher education administration

Tools

CampusNet

Jobbeschreibung

Your Responsibilities

Key Activities & Responsibilities:

• Implementation and optimization of academic planning processes related to timetabling and room allocation
• Ensuring data completeness and accuracy in university systems (e.g., adjunct faculty data, timetable information, etc.)
• Monitoring and controlling timetable planning, including oversight of the overall course offerings, tracking teaching hours for internal and external instructors, and planning and supervision of degree programs
• Development and implementation of room utilization concepts for lecture halls and other spaces for both academic and non-academic events, as well as evaluation and continuous improvement of effective room usage
• Creation and development of course and event calendars
• Support in the enrollment process (e.g., monitoring group size limits, providing timetable information)
• Organization and support of EHL on the study programmes offered every semester
• Participation in accreditation processes for existing and new programmes
• Oversee student-facing service delivery via on-site service hours and digital communication
• Lead case management for complex student cases in collaboration with service department counterparts
• Lead evaluation, implementation, and optimization of digital tools supporting scheduling operations
• Support the Director of Student Services on strategic development and continuous improvement plans
• Manage the implementation of a new scheduling tool by September 2027

Your profile

• Completed university degree and relevant professional experience in higher education administration.
• Initial experience in leading and managing teams.
• Ideally, practical user knowledge of the CampusNet database system or a comparable scheduling and planning system.
• Enjoy working with cross-campus teams and collaborating with various stakeholders and functional interfaces.
• Fluent German and English language skills, both written and spoken.
• A high level of initiative, organizational talent, teamwork, reliability, commitment, loyalty, and flexibility completes your profile.

Why us?

What we offer:

• Opportunity to work with a great team in a dynamic and international environment
• 30 days of vacation /5 working days per week
• After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services
• Various online language courses and opportunities to participate in online collaboration courses
• Numerous campus events from the fields of art, culture, business and science
• Opportunity to develop and implement new ideas and concept

As an employer, we are committed to equal opportunity and support for minorities. We do not discriminate based on ethnic origin, skin colour, religion, sexual orientation, gender identity, national origin, disability or legally protected status