Scheduling Expert (m, f, d) - UE Hamburg

Applied Sciences GmbH; Hamburg; Vor Ort; EUR 35.000 - 45.000; Vollzeit

Benefits dieser Stelle

30 vacation days

Health budget for well-being

Online language courses

Participation in campus events

Zusammenfassung

Applied Sciences GmbH in Hamburg seeks a dedicated Scheduling Team member to facilitate the coordination of academic schedules. You will liaise with faculty to organize staffing needs, create timetables, and manage inquiries in both English and German.

The ideal candidate holds a university degree, possesses extensive MS Office skills, and thrives in an international environment. The role offers 30 vacation days, health benefits, and diverse opportunities for professional development.

Qualifikationen

• University degree and extensive MS Office skills.
• Experience with administrative work, enjoys organizing and planning.
• Knowledge of CampusNet or another student information system.
• Good written and spoken German and English skills.
• High degree of reliability, initiative, organizational skills, team spirit, commitment, and flexibility.
• Open to working in an international environment.

Aufgaben

• Liaise with academic staff to determine and coordinate staffing needs.
• Schedule all courses for Berlin location and assist other campuses as needed.
• Create timetables for all degree programs.
• Draw up teaching assignments for freelance lecturers and ensure onboarding.
• Support academic team in calculating professorial quotas for study programs.
• Coordinate and edit timetables in cooperation with lecturers.
• Answer student inquiries regarding scheduling in English and German.
• Reserve rooms based on availability and course needs.
• Enter and manage data in the student administration system CampusNet.

Kenntnisse

MS Office skills

Organizational skills

Communication skills in German

Communication skills in English

Intercultural awareness

Ausbildung

University degree

Tools

CampusNet or similar student information system

Jobbeschreibung

Your Responsibilities

The University of Europe for Applied Sciences (UE) is a vibrant and dynamic institution that is dedicated to providing top-quality education to students from all around the world. Our programmes are delivered in English and/or German language, and with more than 100 nationalities represented on campus, we are proud to have one of the most diverse student bodies in Europe. Our campus locations in Berlin, Potsdam, Hamburg, Iserlohn, and Dubai (UAE) provide a truly international experience for our students and staff alike.

At UE, we are more than just a university – we are a family and we believe our employees are our most valuable asset, and we are committed to creating a supportive and inclusive work environment where everyone can thrive.

With approximately 87,000 students across 57 locations worldwide, GUS provides an unparalleled international network for learning and collaboration.

If you are passionate about education and want to join a dynamic and innovative institution that values diversity, quality teaching, and its people, then we invite you to join our UE family today.

We are looking for new colleagues to join our Scheduling Team at our UE Innovation Hub in Hamburg on a full-time basis /40 hour a week, starting as soon as possible.

Key Activities & Responsibilities

• Liaising with the academic staff to determine, schedule and coordinate individual staffing needs based on student numbers and program requirements
• Scheduling of all courses for Berlin location and, if needed, provide support to the Scheduling team at the other campuses in Potsdam, Iserlohn and Hamburg
• Creating timetables for all degree programs at the campus in CampusNet
• Drawing up teaching assignments for freelance lecturers and ensuring onboarding
• Supporting the academic team by calculating the professorial quotas for the individual study programs
• Coordination and editing of the timetables in cooperation with the lecturers of all departments
• Answering to student inquiries regarding Scheduling related matters in English and German
• Reservation of rooms for optimal planning based on availability, student numbers, and course needs, in compliance with various safety concepts
• Entering and managing data in the student administration system CampusNet

Your profile

• You have university degree and have extensive MS Office skills
• You have experience with administrative work and enjoy organizing and planning
• You have knowledge of CampusNet or another student information system
• You have good written and spoken German and English skills
• You are enthusiastic about the higher education sector and demonstrate a high degree of reliability, initiative, organizational skills, team spirit, commitment, and flexibility
• You are open to working in an international environment and display great communication skills, intercultural awareness, and openness to new experiences and challenges

Why us?

What we offer:

• Opportunity to work with a great team in a dynamic and international environment
• 30 days of vacation /5 working days per week
• After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services
• Various online language courses and opportunities to participate in online collaboration courses
• Numerous campus events from the fields of art, culture, business and science
• Opportunity to develop and implement new ideas and concept