Sales & Marketing Assistant (f/m/d)

BD; Karlsruhe; Vor Ort; EUR 47.000 - 71.000; Vollzeit

Zusammenfassung

BD in Karlsruhe is seeking a proactive professional to join our Sales and Marketing Operations team, focusing on events, CRM, and cross-functional administration. You will coordinate congresses, workshops, and observerships across the DACH region, and manage budgets, sponsorships, and contracts with a strong emphasis on process discipline.

You will also build CRM data new dashboards to turn activity into measurable outputs, automate repetitive tasks, and collaborate across Sales, Marketing,

Qualifikationen

• Experience in Sales Operations or Marketing Operations.
• Strong commercial awareness and structured, organized work style.
• Advanced Microsoft Excel skills.
• Experience with Salesforce or another CRM is desirable.
• Strong interest in data-driven administration, reporting and analytics.
• Focus on continuous process improvement and operational excellence.
• Fluent in German and English.

Aufgaben

• Coordinate congresses, workshops, scientific dinners and observerships across Germany, Switzerland and Austria in line with Ethics & Compliance requirements.
• Coordinate with congress organizers, hospitals, HCPs/HCOs, booth builders and external partners from planning through event close-out.
• Manage event administration in iHub and related systems, including HCP/HCO setup, MPRs, PO requests, banking details, invoices and manual invoicing where required.
• Prepare and coordinate sponsorships, Educational Grants, MSAs, SOWs, Letters of Notification and No-Fee agreements using approved templates and processes.
• Support invoice review, contract follow-up and cross-functional coordination with Ethics & Compliance, Accounting and internal stakeholders.
• Create and maintain Salesforce, contacts, participants and DPNs, ensuring reliable and consistent CRM data across relevant activities.
• Move recurring administrative processes from static Excel-based tracking toward structured CRM- and data-driven workflows wherever feasible.
• Develop simple dashboards, trackers and reporting views that turn administrative activity into measurable outputs such as event participation, contract status, lead follow-up, process cycle times and budget visibility.
• Proactively identify opportunities to simplify, automate or standardize recurring Sales and Marketing processes.
• Create and maintain event numbers and support Marketing and Sales budget planning, tracking and reconciliation with relevant stakeholders.
• Act as a reliable connection point between Sales, Marketing, Finance, Ethics & Compliance and external partners, ensuring timely follow-up and clear ownership of open actions.
• Take an active role in improving operational ways of working rather than only executing established processes, bringing forward practical ideas that increase efficiency and transparency.

Kenntnisse

Sales Operations

Marketing Operations

Event Management

Commercial Administration

Salesforce

CRM Data Management

Data Analytics

Process Improvement

German language

English language

Excel

Tools

Salesforce

Excel

Jobbeschreibung

We are the people who give possibilities purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

Job Description

Key Responsibilities

1. Congresses, Workshops & HCP/HCO Operations

• Coordinate congresses, workshops, scientific dinners and observerships across Germany, Switzerland and Austria in line with Ethics & Compliance requirements.
• Coordinate with congress organizers, hospitals, HCPs/HCOs, booth builders and external partners from planning through event close-out.
• Manage event administration in iHub and related systems, including HCP/HCO setup, MPRs, PO requests, banking details, invoices and manual invoicing where required.

2. Contracts, Equipment & Commercial Administration

• Prepare and coordinate sponsorships, Educational Grants, MSAs, SOWs, Letters of Notification and No-Fee agreements using approved templates and processes.
• Support invoice review, contract follow-up and cross-functional coordination with Ethics & Compliance, Accounting and internal stakeholders.

3. CRM, Data Management & Measurable Administration

• Create and maintain Salesforce, contacts, participants and DPNs, ensuring reliable and consistent CRM data across relevant activities.
• Move recurring administrative processes from static Excel-based tracking toward structured CRM- and data-driven workflows wherever feasible.
• Develop simple dashboards, trackers and reporting views that turn administrative activity into measurable outputs such as event participation, contract status, lead follow-up, process cycle times and budget visibility.
• Proactively identify opportunities to simplify, automate or standardize recurring Sales and Marketing processes.

4. Budget, Process Ownership & Cross-functional Support

• Create and maintain event numbers and support Marketing and Sales budget planning, tracking and reconciliation with relevant stakeholders.
• Act as a reliable connection point between Sales, Marketing, Finance, Ethics & Compliance and external partners, ensuring timely follow-up and clear ownership of open actions.
• Take an active role in improving operational ways of working rather than only executing established processes, bringing forward practical ideas that increase efficiency and transparency.

Candidate Profile

• Experience in Sales Operations, Marketing Operations, Event Management, Commercial Administration, or a similar business environment
• Strong commercial awareness combined with a structured and organized working style
• Advanced Microsoft Office skills, particularly Excel
• Experience with Salesforce or another CRM system is highly desirable
• Strong interest in data-driven administration, reporting, and analytics
• Focus on continuous process improvement and operational excellence
• Fluent in German and English

Personal Competencies

• Proactive, self-driven, and takes ownership of responsibilities
• Strong attention to detail and high level of accuracy
• Hands-on, solution-oriented approach to challenges
• Leverages CRM systems and data to increase transparency and drive measurable outcomes
• Able to manage multiple priorities effectively and reliably
• Strong collaboration skills across Sales, Marketing, Ethics & Compliance, Finance, and external partners
• Challenges inefficient or outdated processes and ways of working
• Identifies risks and issues early and proactively addresses them
• Brings practical ideas to simplify, standardize, and optimize operational processes
• Committed to a mindset of continuous improvement and operational efficiency

The position is ideally based in Karlsruhe; however, office space can also be provided in Heidelberg.

Why Join Us?

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive.

We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.

To learn more about BD visit https://bd.com/careers.

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.

Primary Work Location

DEU Karlsruhe

Additional Locations

DEU Heidelberg - Tullastrasse

Work Shift

At BD, we reward, support and develop our associates through our comprehensive Total Rewards program. We are committed to attracting and retaining high quality talent by providing reward and recognition opportunities that promote a performance-based culture, as well as a competitive package of compensation and benefits programs. You can learn more on our career site under "Our Commitment to You."

Our salary or hourly rate ranges reward associates fairly and competitively. We regularly review these ranges and factors, such as location, contribute to the range displayed.

Our pay is based on the role and the necessary skills and education to perform it successfully. The salary or hourly rate offered is determined by the role's specific requirements, including any applicable step rate pay system at the work location. Salary or hourly pay ranges are influenced by labor laws and Collective Bargaining Agreement (CBA) requirements applicable to the work location which may also affect the workplace arrangement of the role.

Salary Range Information

€46.500,00 - €70.950,00 EUR Annual