Sales Administrator

TN Germany; Dresden; Vor Ort; EUR 35.000 - 55.000; Vollzeit

Zusammenfassung

An established industry player is seeking a detail-oriented Sales Administrator to join their international team. This role involves managing orders, preparing quotations, and ensuring compliance with regulations. The ideal candidate will have experience in sales administration and proficiency in SAP, CRM, and Excel. You will play a vital role in coordinating activities with customers and internal departments, ensuring smooth operations and customer satisfaction. If you thrive in a fast-paced environment and enjoy collaborating with diverse teams, this opportunity is perfect for you.

Qualifikationen

• Experience in a sales administration role is essential.
• Ability to manage multiple projects with high accuracy.

Aufgaben

• Manage and coordinate orders, prepare quotations, and monitor deliveries.
• Support the booking process and ensure compliance with regulations.

Kenntnisse

Sales Administration

SAP

CRM

Excel

Project Management

Ausbildung

Commercial Apprenticeship

Bachelor's Degree

Tools

SAP

CRM Systems

Excel

Jobbeschreibung

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Based in Europe to primarily support our European team and customers, this role is part of an international team in which we work together to ensure business support continuity globally.

The Sales Administrator manages and coordinates orders, prepares quotations, monitors deliveries, coordinates activities with customers and internal departments, keeps customer databases up to date, and manages sales-related documentation. The essential responsibilities for the role are:

• Creating quotations for all products sold through the channel with the help of the account manager, division admin, and product owner.
• Ensuring standardization of quotes, and capturing supporting documents for any deviations.
• Coordinating the GM% deal sheet process.
• Tracking SCD from the field with follow-up: reviewing open topics, following up with the field sales and service team, and providing feedback to the project manager.

Booking support

• Supporting iDeliver as part of the booking process and pre-shipment definition.
• Initiating the order process in SAP upon receipt of the purchase order.
• Verifying order supporting documents and posting in IDeal, following booking rules: final quotation, equipment specifications, and legal agreements.
• Submitting to OA and issuing order acknowledgment to the customer.
• Ensuring extended warranties are created in the sales order when applicable.

Booked to FPA support

• Planning the shipping and/or receiving date in agreement with the customer and the planning team of the product divisions.
• Coordinating and planning dispatch of equipment once tested and conforming, liaising with the customer’s technical teams, the internal dispatch team, and various divisions of KLA.
• Overseeing compliance with regulations at each administrative stage related to dispatch and/or delivery of equipment.

Reporting

• Supporting forecasts.
• Assisting in driving adoption of the iDeliver process through regular progress reporting.
• Updating weekly dashboards (booking and revenue) and quarterly results for QBR.
• Communicating region order schedules to the account manager and service team.

Minimum Qualifications

• Commercial apprenticeship or bachelor’s degree.
• Experience in a sales administration role.
• Ability to manage multiple projects with high accuracy in a fast-paced environment with frequent interruptions.
• Ability to analyze customer data and generate reports using SAP/CRM and Excel proficiency.
• Ability to collaborate with a diverse group of managers, service engineers, sales staff, and other team members.