RFP Programs Coordinator (m/f/d) – Design Hotels

Design Hotels; Berlin; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Benefits dieser Stelle

Luxury boutique hotels

International team

Mon-Fri schedule

Hotel discounts

Career development

Zusammenfassung

Design Hotels in Berlin is seeking an experienced RFP Programs Coordinator to drive the RFP process and achieve set revenue targets. You will coordinate the global RFP cycle, support corporate and consortia bids, and manage data across Cvent Transient and related platforms.

You will collaborate with the Distribution Team and hotels, ensuring accurate rate loading and timely communications. A hospitality background and strong English skills are essential for success in this role.

Qualifikationen

• Hospitality background is essential; sales experience is a bonus.
• Strong written and verbal English communication.
• Proactive, solution-focused with initiative.

Aufgaben

• Coordinate the global RFP cycle and workflow with Manager RFP Programs.
• Assist with RFP tasks for new corporate & consortia season.
• Manage RFP data in Cvent Transient and other platforms.
• Support hotels with issues between corporate accounts and Cvent Transient.
• Build relationships with member hotels; serve as main RFP contact.
• Coordinate system optimizations with Cvent support.

Kenntnisse

English communication

Team player

Project coordination

Analytical skills

Time management

Initiative

Reliability

MS Office (Excel)

Tools

Excel

Keynote

Jobbeschreibung

RFP Programs Coordinator - Design Hotels

Job Number: 24039041

Job Category: Sales & Marketing

Location: One Marriott Drive, Berlin, Germany, 10245

Schedule: Full Time

Located Remotely?: N

Position Type: Non-Management

IN A NUTSHELL

In this position, you drive the RFP Process towards the set goals and revenue targets.

Tasks & Responsibilities

• Together with Manager RFP Programs, coordinate the global RFP cycle and workflow
• Support with various RFP tasks in the preparation of the new RFP corporate & consortia season
• Add corporate, consortia, and other RFP offers in Cvent Transient, control the process, and manage data in Cvent Transient and other RFP-relevant platforms
• Support member hotels with problem-solving between corporate accounts and Cvent Transient
• Build relationships with member hotels and serve as the main point of contact for hotels in the RFP management
• Coordinate Cvent optimizations and fix system issues together with Cvent’s support team / main contact
• Support Manager RFP Programs with positioning member hotels within the different corporate programs
• Work closely with the Design Hotels Distribution Team to ensure correct rate loading
• Manage the ticketing system together with Manager RFP Programs
• Organize, lead and take minutes in the Business Travel Call
• Prepare production figures and gather data from various sources, incl. Tableau
• Prepare presentations for RFP, Sales and Travel Trade Marketing
• Assist in gathering and organizing market research data to identify industry trends, competitive insights, and opportunities for growth within the travel trade segment
• Support Manager RFP Programs with Salesforce
• Control the implementation process of the new member hotels
• Support year‑end RFP analysis, support the delivery of Membership Services, and contribute to cross‑departmental projects and synergies

Experience & Mindset

• Hospitality background is essential, sales experience would be a bonus
• Team player with excellent written and verbal English communication skills
• Strong project coordination, planning and organizational skills, with the ability to manage multiple workstreams and competing deadlines
• Strong analytical and administrative skills with excellent attention to detail and data accuracy
• Proactive, solution‑oriented self‑starter who takes initiative and identifies practical solutions
• Excellent time management and prioritization skills in a fast‑paced environment
• Entrepreneurial spirit and a self‑starter; able to work both independently and in a team
• Demonstrates reliability and builds effective relationships with internal teams, member hotels, and external partners
• Proficiency in MS office (particularly Excel) and experience working with Keynote beneficial

Perks & Benefits

• A great experience in the niche market of luxury boutique hotels
• Working in a motivated and international team from over 39 countries at the global Headquarters of Design Hotels located in the creative Media Spree area in Berlin
• Regular working schedule from Monday to Friday
• Great benefits at member hotels and brand partners from employee discounts to special offers, including Marriott Explore rates
• Career development opportunities in an international company

Equal Opportunity Statement

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people‑first culture. We are committed to non‑discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.