Research Alliances Operations Coordinator (f/m/d)

I10141 GE Healthcare GmbH; München; Hybrid; EUR 65,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Employee wellbeing programs

Job summary

GE HealthCare is seeking a Research Alliances Operations Coordinator to manage study applications for investigator-led programs and ISTs. You will coordinate contracts, supply and payments across Legal, Finance, and Supply Chain, while maintaining accurate records through the study lifecycle.

The role involves global collaboration, AI-enabled process improvements, and ensuring adherence to GCP/SOPs. Hybrid work options available in Munich or Chalfont St Giles, with potential remote EU

Qualifications

• Bachelor’s degree in life sciences or a related field, exposure to clinical research operations or healthcare coordination.
• Proficiency with Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams, SharePoint).
• Working knowledge of AI tools and interest in applying digital solutions to improve operations.
• Strong planning, prioritization and ability to manage multiple studies and deadlines.
• Excellent written and verbal communication skills in English.

Responsibilities

• Coordinate intake, review, approval, and ongoing administration of applications for early investigator-led research programs and ISTs.
• Initiate and track study contracts, supply, milestones, invoices and payments with Legal, Finance and Supply Chain.
• Maintain inspection-ready records across the study lifecycle from application to close-out.
• Act as day-to-day contact for investigators, research sites, suppliers and internal partners.
• Track deliverables such as reports and publications; flag risks and delays early.
• Prepare meetings materials, record decisions and follow up with owners.
• Support advisory boards, symposia and alliance events; assist with travel and logistics.
• Improve templates, processes, trackers, Smartsheet solutions and dashboards.

Skills

English communication

Planning & prioritization

Cross-functional collaboration

Attention to detail

Multistudy management

Education

Bachelor’s degree in life sciences

Master’s degree in life sciences / healthcare

Tools

Microsoft 365

Smartsheet

Job description

Job Description Summary

Join GE HealthCare's Research Alliances team and help bring new diagnostic innovations from research to patients. You will coordinate the day-to-day operations of our research programs, from early investigator-led research to Investigator-Sponsored Trials (ISTs): studies led by external academic investigators using GE HealthCare imaging agents that are still in development. Working with colleagues across Legal, Finance, Supply Chain, Medical and Compliance, you will keep studies moving smoothly from application through to close-out and help us improve how our programs run.

What you will gain

• Structured onboarding and training, including Good Clinical Practice (GCP).
• Broad exposure to the full clinical research lifecycle in a global medical technology and diagnostics company.
• Close collaboration with leading academic institutions worldwide and senior internal stakeholders.
• The opportunity to shape and improve how our research programs are run, using digital tools such as Smartsheet and AI.

This position will be hired hybrid in Munich, Germany or Chalfont St Giles, UK. Other european locations might be considered remotely.

Key Responsibilities

• Study administration Coordinate the intake, review, approval, and ongoing administration of applications for early investigator-led research programs and ISTs.
• Contracts, supply and payments: Initiate and track study agreements, milestones, product supply, invoices and payments, working with Legal, Finance and Supply Chain in line with approved terms and internal processes.
• Maintain complete, accurate, inspection-ready records across the study lifecycle, from application and approval through reporting and close-out.
• Stakeholder communication: Act as the day-to-day contact for investigators, research sites, suppliers and internal partners.
• Track study deliverables such as progress reports, publications and final reports, and flag missing information, risks and delays early.
• Meetings and events: Prepare agendas and materials, record decisions and actions, and follow up with action owners.
• Support advisory boards, symposia, alliance summits and related travel and logistics.
• Process improvement: Maintain and improve templates, process guides, trackers, Smartsheet solutions and dashboards, and contribute ideas to make our operating model more scalable, consistent and data-driven.
• Standard processes: Work in line with GCP, internal SOPs and GE HealthCare policies on interactions with healthcare professionals, data privacy and transparency reporting.
• Other duties as reasonably assigned to support the Research Alliances team.

Qualifications

• Bachelor’s degree in life sciences or a related field. Exposure in clinical research operations, healthcare project coordination, research administration, or a comparable regulated environment, including managing structured records, trackers, and controlled documents.
• Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams, SharePoint)
• Working knowledge of AI tools and an interest in applying digital solutions to improve operational efficiency.
• Strong planning and prioritization skills, with the ability to manage multiple studies, stakeholders, and deadlines.
• Excellent written and verbal communication skills in English.
• High attention to detail, sound judgment, and a proactive approach to identifying gaps and driving follow-up.

Desired qualifications and experience

• Master’s degree in life sciences, healthcare, clinical research, or similar.
• Experience using Smartsheet for trackers, workflows, dashboards, or reports.
• Basic knowledge of clinical research principles and Good Clinical Practice (GCP).
• Experience with clinical trial management, contract lifecycle management, or electronic document management systems; process improvement, project management, or clinical research certification is an advantage.

Benefits

Benefits and compensation packages are aligned with local market practices and regulations and therefore may vary by country. Regardless of location, GE HealthCare offers competitive rewards, professional development opportunities, flexible working arrangements, and programs that support employee wellbeing.

Additional Information

Relocation Assistance Provided: No

At GE HealthCare, we see possibilities through innovation. We’re partnering with our customers to fulfill healthcare’s greatest potential through groundbreaking medical technology, intelligent devices, and care solutions. Better tools enabling better patient care. Together, we are not only building a healthier future but living our purpose to create a world where healthcare has no limits.

About us

GE HealthCare is a leading global medical technology and digital solutions innovator with over 100 years of healthcare industry experience and around 50,000 employees globally. We enable clinicians to make faster, more informed decisions through intelligent devices, data analytics, applications and services, supported by our Edison intelligence platform. We operate at the center of an ecosystem working toward precision health - digitizing healthcare, helping drive productivity and improving outcomes for patients, providers, health systems and researchers around the world. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world‑changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support. GE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare - Creating a world where healthcare has no limits #LI-VW1 #LI-HYBRID