Research Alliances Operations Coordinator (f/m/d)

GE HealthCare (United States); München; Hybrid; EUR 70,000 - 90,000; Full time

Benefits offered by this job

Structured onboarding (GCP)

Global exposure to clinical lifecycle

Collaboration with leading academic"

Hybrid work model

Job summary

GE HealthCare’s Research Alliances team coordinates day-to-day operations of research programs, from investigator-led research to ISTs, including external academic investigators using GE imaging agents still in development.

Role involves collaboration across Legal, Finance, Supply Chain, Medical, and Compliance to keep studies moving smoothly from application to close-out, with access to Smartsheet and AI tools for process optimization.

Qualifications

• Bachelor’s degree in life sciences or a related field.
• Exposure in clinical research operations, healthcare project coordination, research administration, or a comparable regulated environment.
• Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams, SharePoint)
• Working knowledge of AI tools and an interest in applying digital solutions to improve operational efficiency.
• Strong planning and prioritization skills, with the ability to manage multiple studies, stakeholders, and deadlines.
• Excellent written and verbal communication skills in English.
• High attention to detail, sound judgment, and a proactive approach to identifying gaps and driving follow-up.

Responsibilities

• Study administration: Coordinate intake, review, approval, and ongoing administration of applications for early investigator-led research programs and ISTs.
• Contracts, supply and payments: Initiate and track study agreements, milestones, product supply, invoices and payments, with Legal/Finance/Supply Chain guidance.
• Maintain complete, inspection-ready records across the study lifecycle from application to close-out.
• Stakeholder communication: act as day-to-day contact for investigators, sites, suppliers and internal partners; track deliverables and flag risks.
• Meetings and events: Prepare agendas, record decisions and follow-ups; support advisory boards and related travel.
• Process improvement: Maintain templates, guides, trackers, Smartsheet solutions, dashboards; contribute to scalable, data-driven operating model.
• Ensure compliance with GCP, SOPs and GE HealthCare policies on interactions with healthcare professionals and data privacy.
• Other duties to support Research Alliances as assigned.

Skills

English communication

Planning & prioritization

Attention to detail

Proactive problem solving

Education

Bachelor’s degree in life sciences

Master’s degree in life sciences or healthcare

Tools

Smartsheet

AI tools

Microsoft 365

SharePoint

Job description

Job Description Summary

Join GE HealthCare's Research Alliances team and help bring new diagnostic innovations from research to patients. You will coordinate the day-to-day operations of our research programs, from early investigator-led research to Investigator-Sponsored Trials (ISTs): studies led by external academic investigators using GE HealthCare imaging agents that are still in development.

Job Description Summary

Join GE HealthCare's Research Alliances team and help bring new diagnostic innovations from research to patients. You will coordinate the day-to-day operations of our research programs, from early investigator-led research to Investigator-Sponsored Trials (ISTs): studies led by external academic investigators using GE HealthCare imaging agents that are still in development.

Working with colleagues across Legal, Finance, Supply Chain, Medical and Compliance, you will keep studies moving smoothly from application through to close-out and help us improve how our programs run.

What you will gain

• Structured onboarding and training, including Good Clinical Practice (GCP).
• Broad exposure to the full clinical research lifecycle in a global medical technology and diagnostics company.
• Close collaboration with leading academic institutions worldwide and senior internal stakeholders.
• The opportunity to shape and improve how our research programs are run, using digital tools such as Smartsheet and AI.
  
  

This position will be hired hybrid in Munich, Germany or Chalfont St Giles, UK. Other european locations might be considered remotely.

At GE HealthCare, our machines, our software, our solutions, our services, and our people make a genuine difference to medical professionals and patients all over the world. That’s because we never lose sight of what healthcare really needs—the human touch.

Job Description

Join GE HealthCare's Research Alliances team and help bring new diagnostic innovations from research to patients. You will coordinate the day-to-day operations of our research programs, from early investigator-led research to Investigator-Sponsored Trials (ISTs): studies led by external academic investigators using GE HealthCare imaging agents that are still in development.

Working with colleagues across Legal, Finance, Supply Chain, Medical and Compliance, you will keep studies moving smoothly from application through to close-out and help us improve how our programs run.

What You Will Gain

• Structured onboarding and training, including Good Clinical Practice (GCP).
• Broad exposure to the full clinical research lifecycle in a global medical technology and diagnostics company.
• Close collaboration with leading academic institutions worldwide and senior internal stakeholders.
• The opportunity to shape and improve how our research programs are run, using digital tools such as Smartsheet and AI.
  
  

Key Responsibilities

• Study administration Coordinate the intake, review, approval, and ongoing administration of applications for early investigator-led research programs and ISTs.
• Contracts, supply and payments: Initiate and track study agreements, milestones, product supply, invoices and payments, working with Legal, Finance and Supply Chain in line with approved terms and internal processes.
• Maintain complete, accurate, inspection-ready records across the study lifecycle, from application and approval through reporting and close-out.
• Stakeholder communication: Act as the day-to-day contact for investigators, research sites, suppliers and internal partners. Track study deliverables such as progress reports, publications and final reports, and flag missing information, risks and delays early.
• Meetings and events: Prepare agendas and materials, record decisions and actions, and follow up with action owners. Support advisory boards, symposia, alliance summits and related travel and logistics.
• Process improvement: Maintain and improve templates, process guides, trackers, Smartsheet solutions and dashboards, and contribute ideas to make our operating model more scalable, consistent and data-driven.
• Standard processes: Work in line with GCP, internal SOPs and GE HealthCare policies on interactions with healthcare professionals, data privacy and transparency reporting.
• Other duties as reasonably assigned to support the Research Alliances team.
  
  

Qualifications

• Bachelor’s degree in life sciences or a related field.
• Exposure in clinical research operations, healthcare project coordination, research administration, or a comparable regulated environment, including managing structured records, trackers, and controlled documents.
• Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams, SharePoint)
• Working knowledge of AI tools and an interest in applying digital solutions to improve operational efficiency.
• Strong planning and prioritization skills, with the ability to manage multiple studies, stakeholders, and deadlines.
• Excellent written and verbal communication skills in English.
• High attention to detail, sound judgment, and a proactive approach to identifying gaps and driving follow-up.
  
  

Desired Qualifications And Experience

• Master’s degree in life sciences, healthcare, clinical research, or similar.
• Experience using Smartsheet for trackers, workflows, dashboards, or reports.
• Basic knowledge of clinical research principles and Good Clinical Practice (GCP).
• Experience with clinical trial management, contract lifecycle management, or electronic document management systems; process improvement, project management, or clinical research certification is an advantage.
  
  

Benefits: Benefits and compensation packages are aligned with local market practices and regulations and therefore may vary by country. Regardless of location, GE HealthCare offers competitive rewards, professional development opportunities, flexible working arrangements, and programs that support employee wellbeing.

If you are interested in learning more we are looking forward to your online-application!

Don't meet all the requirements? We are aware that there is almost never a perfect profile. You can learn (almost) anything as long as you are interested and enjoy new topics and challenges. In short: we look forward to receiving your application, even if you do not yet meet the requirements 100%!

About Us

GE HealthCare is a leading global medical technology and digital solutions innovator with over 100 years of healthcare industry experience and around 50,000 employees globally. We enable clinicians to make faster, more informed decisions through intelligent devices, data analytics, applications and services, supported by our Edison intelligence platform. We operate at the center of an ecosystem working toward precision health - digitizing healthcare, helping drive productivity and improving outcomes for patients, providers, health systems and researchers around the world.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.

GE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare - Creating a world where healthcare has no limits

Additional Information

Relocation Assistance Provided: No