REFA Legal Administrative Assistant

Covington & Burling LLP; Frankfurt; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

Covington & Burling LLP recherche un secrétaire administratif pour fournir un service de secrétariat et d'administration de premier ordre. Le candidat idéal aura d'excellentes compétences techniques, une capacité à gérer efficacement son temps et à travailler en équipe, tout en maintenant la confidentialité des informations. Ce rôle implique la préparation de documents juridiques, la gestion des agendas des avocats et la communication avec les clients.

Leistungen

Sessions de formation pour applications logicielles

Guides et vidéos en ligne pour l'utilisation des logiciels

Option de télétravail le vendredi

Événements sociaux réguliers

Repas à prix réduit à la cantine

Opportunités de formation continue

Environnement de travail collaboratif

Qualifikationen

• Fluent in German (written and spoken) and very good English skills.
• Experience with MS Office applications is essential.
• Knowledge of foreclosure proceedings is desirable.

Aufgaben

• Prepare cost accounting and correspondence with clients and authorities.
• Manage daily diaries for attorneys and coordinate travel.
• Maintain confidentiality of all client and Firm information.

Kenntnisse

Compétences techniques

Gestion du temps

Travail en équipe

Confidentialité

Communication efficace

Tools

MS Word

Excel

PowerPoint

Intapp

ChromeRiver

Jobbeschreibung

To promote and provide a first-class secretarial and administrative service as part of the Covington & Burling LLP secretarial services team.

Duties & Responsibilities :

1. Prepare cost accounting and cost determination according to the RVG (Das Rechtsanwaltsvergütungsgesetz).
2. Correspond appropriately with clients, courts, and authorities.
3. Collect, examine, and organize evidence and other legal documents for review and case preparation.
4. Research regulations, laws, and legal articles to assist with reports, case files, and legal advice.
5. Coordinate and maintain effective office procedures and workflow; comply with employer policies; establish harmonious working relationships with supervisors, co-workers, and clients.
6. Work effectively as part of the secretarial team; provide cover during absences, handle calls, and volunteer for overflow work when possible.
7. Maintain confidentiality of all client and Firm information, records, and files.
8. Manage daily diaries for attorneys; schedule meetings, arrange itineraries, and coordinate travel.
9. Communicate effectively with clients; handle calls, sort and read incoming emails and documents, and file appropriately.
10. Type and compose correspondence, documents, memos, reports, presentations, ensuring accuracy and timeliness.
11. Use the Firm’s computer systems and software effectively; maintain filing systems in both hard copy and electronic formats.
12. Record attorney’s time daily into Intapp; finalize entries with the Accounting Department by month-end.
13. Manage billing processes, liaising with billing coordinators as needed.
14. Coordinate reimbursement requests and payments for out-of-pocket expenses and invoices.
15. Keep secretarial handover notes up-to-date for each attorney.
16. Perform other ad hoc secretarial or administrative duties as required.

Skills and Behaviours :

• Confident handling of beA.
• Monitor deadlines and appointments in Outlook and the deadline diary (Fristenbuch).
• Knowledge of foreclosure proceedings is desirable but not essential.
• Be a good team player.
• Maintain good attendance and punctuality.
• Possess excellent technical skills with the Firm’s software applications.
• Provide quality service and perform self-review of work.
• Liaise professionally with clients.
• Organize and prioritize workload effectively to meet deadlines.
• Be flexible to work additional hours as needed.
• Experience with MS Word, Excel, PowerPoint, and Outlook.
• Experience with Intapp, ChromeRiver, and billing is a plus.
• Fluent in German (written and spoken) and very good English skills (written and spoken).

What we Offer :

• Training sessions for software applications.
• Online guides and videos for software use.
• Option to work from home on Fridays.
• Social events (e.g., Tuesday Snacks, Wednesday Lunch).
• Regular firm events.
• Reduced-price meals in the in-house canteen.
• Opportunities for further education.
• Collaborative team environment.

Note : This role may include other duties as deemed necessary by the Firm; this description is not exhaustive.

Covington & Burling LLP is an equal opportunity employer and does not discriminate based on race, color, ethnicity, religion, gender, age, marital status, sexual orientation, disability, or other improper criteria.