Recruitment Assistant

Civitta; Frankfurt; On-site; EUR 36,000 - 43,000; Full time

Benefits offered by this job

Full-time temporary role for 9 months

Job summary

AMLA in Frankfurt am Main seeks a Recruitment Assistant to support the HR team in managing recruitment processes within a dynamic EU institution. You will handle end-to-end screening, testing coordination, and interviews while liaising with external providers for assessments.

You will draft offers, coordinate pre-employment checks, and publish vacancies. Strong English (C1), organizational skills, and discretion are essential for this fast-paced role.

Qualifications

• Post-secondary education attested by a diploma.
• At least 1 year of professional experience in recruitment and selection activities.
• Experience with structured recruitment and selection procedures in EU institutions is an advantage.
• Good command of Microsoft Office 365 (Word, Excel, Outlook, Teams); knowledge of recruitment IT tools is an advantage.
• English at C1 level, as English is the working language at AMLA.
• Strong organizational skills and ability to manage several recruitment processes.
• Excellent attention to detail and accuracy in handling recruitment documentation and candidate data.
• Ability to handle confidential information with discretion.
• Good drafting skills and ability to prepare clear correspondence and reports.
• Strong communication and interpersonal skills in a multicultural team.

Responsibilities

• Support end-to-end selection process from screening applications to coordinating tests and interviews.
• Assist Selection Committees at all stages of recruitment procedures.
• Liaise with external service providers to organise supervised assessments.
• Draft offer letters and coordinate pre-employment medical examinations.
• Draft, publish and promote vacancy notices across relevant channels.
• Help manage recruitment plans, talent pools and reserve lists, keeping records accurate.

Skills

English C1

Organizational skills

Attention to detail

Drafting and reporting

Communication and interpersonal skills

Education

Post-secondary education diploma

Tools

Microsoft Office 365

Job description

Our client, the EU Authority for Anti-Money Laundering and Countering the Financing of Terrorism (AMLA) , aims to transform the anti-money laundering and countering the financing of terrorism AML/CFT supervision across the EU and enhance cooperation among Financial Intelligence Units (FIUs).

The Authority is located in Frankfurt am Main, Germany. Civitta in cooperation with Synergie Personal Deutschland GmbH is providing temporary staffing services to the agency.

Recruitment Assistant

As a Recruitment Assistant at AMLA, you will support the HR team in managing recruitment and selection procedures. You will play a hands-on part in building the Authority’s workforce in a dynamic and multicultural EU institution.

You will

• Support the end-to-end selection process for AMLA staff, from screening applications to coordinating written tests and interviews
• Assist Selection Committees at all stages of recruitment and selection procedures
• Liaise with external service providers, including proctoring companies, to organise supervised assessments
• Draft offer letters, coordinate pre-employment medical examinations and handle related administrative tasks
• Draft, publish and promote vacancy notices across relevant channels
• Help manage recruitment plans, talent pools and reserve lists, and keep recruitment records accurate and up to date

Requirements

• Post-secondary education attested by a diploma
• At least 1 year of professional experience in recruitment and selection activities
• Experience with structured recruitment and selection procedures in EU institutions, bodies, agencies or international organisations is an advantage
• Good command of Microsoft Office 365 (particularly Word, Excel, Outlook and Teams), with good knowledge of Excel and confidence in learning new IT systems; knowledge of recruitment IT tools is an advantage
• English at C1 level, as English is the working language at AMLA
• Strong organisational skills, with the ability to manage several recruitment processes at once and meet deadlines
• Excellent attention to detail and accuracy in handling recruitment documentation and candidate data
• Ability to handle confidential and sensitive information with discretion
• Good drafting skills and the ability to prepare clear and concise correspondence and reports
• Strong communication and interpersonal skills, a service-oriented attitude, and the ability to work in a multicultural and multilingual team

What We Offer

• Full-time temporary role for 9 months, with possible extension based on operational needs
• Hourly salary: €24.56 (based on 145 working hours per month, the gross monthly salary would be €3,570)
• Opportunity to work in a prestigious EU Authority within a multicultural environment
• A position that provides interesting, varied tasks with a healthy work-life balance
• The expected start date for this position is as soon as possible