Recruitment Assistant

Civitta; Frankfurt; Hybrid; EUR 34,000 - 46,000; Full time

Job summary

The EU Authority for Anti-Money Laundering and Countering the Financing of Terrorism (AMLA) in Frankfurt am Main seeks a Recruitment Assistant to support HR in managing recruitment and selection, handling tasks from screening applications to coordinating tests and interviews. You will draft offer letters, coordinate pre-employment checks, publish vacancies, and maintain recruitment records.

A diploma and at least 1 year in recruitment are required; English at C1; full-time 9-month contract with

Qualifications

• Post-secondary education attested by a diploma.
• At least 1 year of professional experience in recruitment and selection activities.
• Experience with structured recruitment in EU institutions is an advantage.
• Proficiency in MS Office 365; Excel knowledge; ability to learn IT systems.
• English at C1 level; working language is English.
• Strong organisational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Drafting clear correspondence and reports; good communication.
• Ability to work in a multicultural, multilingual team.
• Full-time temporary role for 9 months; start ASAP.
• Hourly salary: €24.56; full-time gross monthly ~€3,570.

Responsibilities

• Support end-to-end selection process from screening applications to coordinating tests and interviews.
• Assist Selection Committees at all stages of recruitment and selection procedures.
• Liaise with external service providers for supervised assessments.
• Draft offer letters and coordinate pre-employment medical examinations.
• Draft, publish and promote vacancy notices across channels.
• Maintain recruitment plans, talent pools and records up to date.

Skills

Recruitment experience

MS Office 365

English C1

Organizational skills

Education

Post-secondary diploma

Job description

Our client, the EU Authority for Anti-Money Laundering and Countering the Financing of Terrorism (AMLA), aims to transform the anti-money laundering and countering the financing of terrorism AML/CFT supervision across the EU and enhance cooperation among Financial Intelligence Units (FIUs).

The Authority is located in Frankfurt am Main, Germany.

Recruitment Assistant

As a Recruitment Assistant at AMLA, you will support the HR team in managing recruitment and selection procedures. You will play a hands-on part in building the Authority’s workforce in a dynamic and multicultural EU institution.

You will

Support the end-to-end selection process for AMLA staff, from screening applications to coordinating written tests and interviews

Assist Selection Committees at all stages of recruitment and selection procedures

Liaise with external service providers, including proctoring companies, to organise supervised assessments

Draft offer letters, coordinate pre-employment medical examinations and handle related administrative tasks

Draft, publish and promote vacancy notices across relevant channels

Help manage recruitment plans, talent pools and reserve lists, and keep recruitment records accurate and up to date

Requirements

• Post-secondary education attested by a diploma
• At least 1 year of professional experience in recruitment and selection activities
• Experience with structured recruitment and selection procedures in EU institutions, bodies, agencies or international organisations is an advantage
• Good command of Microsoft Office 365 (particularly Word, Excel, Outlook and Teams), with good knowledge of Excel and confidence in learning new IT systems; knowledge of recruitment IT tools is an advantage
• English at C1 level, as English is the working language at AMLA
• Strong organisational skills, with the ability to manage several recruitment processes at once and meet deadlines
• Excellent attention to detail and accuracy in handling recruitment documentation and candidate data
• Ability to handle confidential and sensitive information with discretion
• Good drafting skills and the ability to prepare clear and concise correspondence and reports
• Strong communication and interpersonal skills, a service-oriented attitude, and the ability to work in a multicultural and multilingual team
• Full-time temporary role for 9 months, with possible extension based on operational needs
• Hourly salary: €24.56 (full-time position gross monthly salary approx. €3,570)
• Opportunity to work in a prestigious EU Authority within a multicultural environment
• A position that provides interesting, varied tasks with a healthy work-life balance
• The expected start date for this position is as soon as possible