Receptionist Site Assistant mfd

JSD-JLL Services; Düsseldorf; Vor Ort; EUR 30.000 - 50.000; Vollzeit

Zusammenfassung

Ein etabliertes Unternehmen sucht einen engagierten Empfangsmitarbeiter, der die erste Anlaufstelle für Besucher ist. In dieser Rolle sind Sie verantwortlich für die Begrüßung und Unterstützung von Besuchern, die Verwaltung von Anrufen und die Organisation von Besprechungen. Das Unternehmen bietet kreative Freiräume und Möglichkeiten zur persönlichen und beruflichen Weiterentwicklung. Sie werden Teil eines dynamischen Teams, das sich für hervorragenden Service und eine positive Arbeitsumgebung einsetzt. Wenn Sie eine freundliche, professionelle Einstellung haben und die Fähigkeit, in einem schnelllebigen Umfeld zu arbeiten, dann könnte diese Position genau das Richtige für Sie sein.

Leistungen

Kreative Freiheit für Aufgaben und Projekte

Aktiver Austausch im globalen Branchennetzwerk

Raum für persönliches Wachstum

Anerkennung von Leistungen

Möglichkeiten zur beruflichen Weiterentwicklung

Qualifikationen

• 3 Jahre Erfahrung als Empfangskraft oder in ähnlicher Rolle.
• Proficient in Microsoft Office Suite und starke Kommunikationsfähigkeiten.

Aufgaben

• Besucher registrieren und Informationen bereitstellen.
• Anrufe an die entsprechenden Mitarbeiter weiterleiten und verwalten.

Kenntnisse

Kommunikationsfähigkeiten

Organisationsfähigkeiten

Multitasking

Microsoft Office Suite

Deutsch (Muttersprache)

Englisch (fließend)

Ausbildung

Hochschulabschluss oder gleichwertig

Zusätzliche Qualifikationen in Büroverwaltung

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Jobbeschreibung

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades, or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We currently have an excellent opportunity for a Receptionist / Site Assistant (m/f/d) to join our Integrated Facilities Management team in Dusseldorf.

Responsibilities:

• Register visitors upon arrival and issue visitor badges.
• Provide visitors with necessary information about the site including EHS (Environmental Health and Safety) guidelines.
• Assist visitors including booking and coordinating taxi service.
• Answer and direct phone calls to appropriate personnel.
• Manage incoming and outgoing mail and packages and run the internal distribution.
• Maintain a clean and organized reception area.
• Greet and welcome visitors in a professional and friendly manner.
• Manage the availability of meeting rooms and help to plan and execute meetings.
• Prepare and distribute correspondence, memos, and reports.
• Maintain and update company databases and records.
• Order and manage office supplies and inventory.
• Manage Purchase Orders (POs) through their life cycle including handling of invoices.
• Register new Vendors and manage the relationship.
• Assist with scheduling and coordinating meetings and appointments.
• Assist with the setup and maintenance of office equipment and facilities.
• Perform daily site inspections.
• Manage the site keys.
• Coordinate with vendors and service providers for site-related needs including organization of handyman support.
• Point of contact / Support in emergencies.
• Support the site leader with various tasks and projects as needed.
• Ensure compliance with company policies and procedures.

Your Profile:

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• 3 years of experience as a receptionist, administrative assistant, team assistant, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Language skills: German (mother language), English (fluent).
• Strong organizational and multitasking abilities.
• Highly motivated.
• Friendly and professional demeanor.
• Ability to work independently and as part of a team.

Our Offer:

• Creative freedom for tasks and projects.
• Active exchange in the global industry network.
• Working together at eye level.
• Space for personal growth not only for work.
• Acknowledgement of achievements, including monetary benefits.
• The opportunity to enhance your skills and advance your career locally as well as regionally.

Help shape JLL

We look forward to receiving your application stating your earliest possible starting date and your salary expectations.

Please understand that paper applications cannot be accepted and due to reasons of data protection will be destroyed.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLL's recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details, please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, including the online application and/or overall selection process, you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.