Project Manager - Infrastructure & Expansion

ARX Robotics GmbH; München; On-site; EUR 70,000 - 100,000; Full time

Job summary

ARX Robotics GmbH in Munich is seeking a Project Manager for Construction & Expansion to coordinate building, fit-out and site-expansion projects from planning through handover. You will balance hands-on responsibility with end-to-end delivery, working with internal teams and external planners, contractors and suppliers.

You will manage schedules, budgets and risks, keep stakeholders informed, coordinate permits and safety requirements, and drive improvements.

Qualifications

• Experience in construction, fit-out, real estate, facilities or infrastructure project coordination.
• Ability to independently manage day-to-day project responsibilities and deliver work to schedule.
• Structured approach to schedules, budgets, documentation, risks, dependencies and follow-up.
• Sound judgement and escalation when issues arise within guidelines.
• Experience coordinating external contractors, planners, suppliers or project partners.
• Strong communication across teams and proactive information sharing.
• Willingness to travel to project locations as required.
• Fluent written and spoken German, and ability to communicate in English with colleagues.

Responsibilities

• Coordinate assigned construction, fit-out and expansion projects from approved brief through execution and handover, maintaining scope, milestones, owners and action plans.
• Gather and coordinate site requirements with internal stakeholders, planners, technical specialists and contractors.
• Support planning, tendering and procurement by coordinating information, quotations and supplier input.
• Track schedules, costs, invoices, risks, dependencies and changes; provide progress updates and flag deviations early.
• Coordinate contractors and project partners during delivery, monitor progress and quality, and follow up on actions.
• Coordinate site visits, meetings and communications, adapting updates to audiences and resolving views constructively.
• Support coordination of permits, inspections, safety requirements and technical approvals.
• Coordinate commissioning, snagging, handover and close-out documentation; share lessons learned.

Skills

Construction coordination

Stakeholder management

Scheduling & budgeting

Communication across teams

Risk management

Travel ready

Bilingual German/English

Tools

Project tracking tools

Job description

About the Role

ARX Robotics is growing its footprint to support the development and delivery of autonomous systems for demanding environments. As Project Manager for Construction & Expansion, you will coordinate assigned building, fit-out and site-expansion projects from planning through handover, helping create functional environments for our teams.

You will combine hands-on operational responsibility with end-to-end delivery of improvement and expansion initiatives. You will own day-to-day project coordination and recurring project responsibilities within agreed scope, budgets, timelines and guidelines. Working with internal stakeholders and external planners, contractors and suppliers, you will keep work moving, communicate progress clearly and ***

What You'll Build

• Coordinate assigned construction, fit-out and expansion projects from an approved brief through execution and handover, maintaining clear scope, milestones, owners and action plans.
• Gather and coordinate site requirements with internal stakeholders, planners, technical specialists, property representatives and contractors, as applicable.
• Support planning, tendering and procurement activities by coordinating information, quotations and supplier input in line with project requirements and approval boundaries.
• Track schedules, costs, invoices, risks, dependencies and changes; provide clear progress updates and flag deviations early.
• Coordinate contractors and project partners during delivery, monitor progress and quality, and follow up on open issues and agreed actions.
• Coordinate site visits, meetings and project communications, adapting updates to different audiences and helping teams resolve differing views constructively.
• Support the coordination of applicable permits, inspections, safety requirements and technical approvals with the responsible specialists and authorities.
• Coordinate commissioning, snagging, handover and close-out documentation; identify practical improvements within the project area and share lessons learned.

What You Bring

• Experience in construction, fit-out, real estate, facilities or infrastructure project coordination or project management.
• The ability to independently manage day-to-day project responsibilities and deliver assigned work to agreed quality and timelines.
• A structured approach to schedules, budgets, documentation, risks, dependencies and follow-up.
• Sound judgement to make decisions within defined guidelines and to recognise when an issue requires escalation.
• Experience coordinating external contractors, planners, suppliers or other project partners.
• Strong communication skills and the ability to coordinate effectively across teams, adapt communication to different audiences and share information proactively.
• A practical, solution-oriented approach to differing opinions, setbacks and competing priorities.
• Good attention to detail and a consistent focus on quality, reliability and completing agreed actions.
• Confidence using common digital workplace and project-tracking tools.
• Willingness to travel to relevant project locations as required.
• Fluent written and spoken German, and the ability to communicate confidently in English with colleagues and project partners.

Please note: You do not need to meet every single requirement to apply. We welcome motivated candidates who are eager to grow into the role and develop their expertise further.

About Us

ARX is a dual-use technology company that specializes in developing autonomous unmanned systems and sensors for the European defence sector. Our dual-use unmanned ground systems and sensors assist NATO Armies and civilian first responders in tackling their most challenging problems by providing them with training and information to make better decisions and take effective actions in life-or-death situations.
As our team continues to expand rapidly, we are seeking motivated candidates who are excited to work in a highly energetic, creative, and innovative team dedicated to developing autonomous systems for challenging environments. We operate in a dynamic sector where collaboration, sharing innovative ideas, and developing novel problem-solving strategies are ingrained in our work culture.
If you are passionate about overcoming challenges that have a real impact on the security of our democracies,
ARX is an equal-opportunity employer, and we encourage candidates from all backgrounds to apply.

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