Project Coordinator Finance (m/w/d)

Telio Management GmbH; Hamburg; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Modern office

Open culture

Hybrid work

30 days leave

Company pension

JobRad bicycle leasing

Pluxee vouchers

Transit subsidy

Parking allowance

EGYM Wellpass

Job summary

Telio Management GmbH in Hamburg is seeking a diligent finance coordinator to support the Head of Group Accounting & Reporting across the finance function. You will help organize processes, track actions, and prepare materials for decision-making in a cross-functional, international setting.

The role offers a hybrid work model, a proactive team, and opportunities to drive standardization of administrative finance workflows while ensuring accurate documentation and timely closings and audits.

Qualifications

• Completed commercial qualification, ideally in finance or tax-advisory.
• Initial professional experience in finance, accounting, auditing, project coordination, or related admin role.
• Strong documentation mindset with clear deadlines and orderly records.
• Structured, detail-oriented, and able to coordinate topics independently.
• Excellent prioritization, ownership, and follow-through.
• Proactive, hands-on, and service-oriented mindset.
• Ability to build relationships with internal and external stakeholders.
• Excellent written and verbal German and English communication.
• Professional communication style for an international environment.

Responsibilities

• Support Head of Group Accounting & Reporting with organizational, coordination, and project activities across the finance function.
• Coordinate smaller finance projects and workstreams with tracking, decision materials, and follow-up actions.
• Develop trackers, checklists, filing structures, and status overviews for closings, audits, tax returns, and deadlines.
• Manage key finance documents including engagement letters, annual financial statements, tax returns, and audit reports.
• Act as liaison between local Finance teams, Group Finance, and external stakeholders.
• Support reporting, compliance, tax, closing, and audit processes, including exit-related information requests.
• Drive standardization and continuous improvement of administrative finance processes.
• Help establish robust coordination and follow-up mechanisms to ensure timely completion.

Skills

Finance administration

Project coordination

Documentation discipline

MS Office Expert

German & English

Communication skills

Cross-functional collaboration

Education

Commercial qualification

Tools

Excel

Word

Outlook

SharePoint

Microsoft Teams

Planner

Job description

Your mission

• Support the Head of Group Accounting & Reporting with organizational, coordination, and project-related activities across the finance function.
• Coordinate smaller finance projects and workstreams, ensuring clear structures, tracking open items, preparing decision‑making materials, and following up on actions through to completion.
• Develop and maintain trackers, checklists, filing structures, and status overviews to ensure transparency around financial closings, audits, tax returns, deadlines, approval workflows, and outstanding documentation.
• Manage and coordinate key finance documents, including engagement letters, annual financial statements, tax returns, shareholder resolutions, audit reports, and other supporting documentation, ensuring accurate and traceable records.
• Act as a point of contact between local Finance teams, Group Finance, and external stakeholders, proactively monitoring deadlines, information requests, and outstanding actions.
• Support reporting, compliance, tax, closing, and audit processes, as well as special finance projects, including exit‑related information requests where applicable.
• Drive the standardization and continuous improvement of administrative finance processes, creating practical and sustainable solutions that enhance transparency, accountability, and efficiency.
• Help establish robust coordination and follow‑up mechanisms to ensure finance activities are completed accurately and on time.

Your profile

• A completed commercial qualification or training in a tax advisory environment, ideally with exposure to finance, accounting, or bookkeeping.
• Initial professional experience in finance, accounting, auditing, project coordination, or a comparable administrative role.
• A strong understanding of the importance of accurate documentation, clear deadlines, and well‑maintained records.
• A highly structured, detail‑oriented, and reliable way of working, combined with the ability to coordinate topics independently and think ahead.
• Strong organizational skills with a natural sense of priorities, ownership, and effective follow‑through.
• A proactive, hands‑on, and service‑oriented mindset.
• The ability to build relationships and collaborate professionally with internal and external stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Experience with SharePoint, Microsoft Teams, Planner, or similar collaboration tools is a plus.
• Excellent written and verbal communication skills in both German and English.
• A clear, reliable, and professional communication style, along with the ability to thrive in an international and cross‑functional environment.

Why us?

Our Attractive Benefits

• Modern, centrally located office: Just a 5-minute walk from Bahrenfeld train station, ensuring easy access.
• Open company culture: Be part of an international working environment where ideas and diversity are encouraged and valued.
• Collaborative work atmosphere: Enjoy a supportive workplace characterized by teamwork and a hands‑on mentality.
• Hybrid working model: Benefit from flexibility by combining on‑site and remote work.
• 30 days of annual leave: More time to relax and recharge. Plus additional days off on December 24 and December 31, and a half‑day off on your birthday.
• Attractive compensation package: We recognize and reward your performance appropriately.
• Pluxee vouchers: Helping you enjoy worry‑free meals during your workday.
• Public transport or parking subsidy: Support for a convenient commute, either through an HVV public transport contribution or underground parking allowance.
• Company pension scheme: Benefit from a generous employer contribution of 25%, up to €75 per month.
• JobRad bicycle leasing: Take advantage of our bike leasing program after successfully completing your probation period.
• EGYM Wellpass: Make the most of this opportunity to keep yourself physically and mentally fit after your trial period.

About us

Telio is a medium-sized, internationally active, rapidly growing company in the field of telecommunications and IT services in the prison sector. As the European market leader, we have been providing communications solutions for prisons and their inmates worldwide for over 25 years. With more than 300 employees, we are active in 23 countries and develop, install and operate communication and media systems that make an important contribution to resocialization in prisons as well as in correctional facilities.