Project Coordinator

mars agency; Frankfurt; Remote; EUR 42.000 - 58.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Bonuses and benefits

Personal development opportunities

Zusammenfassung

Mars Agency in Frankfurt is seeking a Project Coordinator in Event Concept & Management to take full responsibility for your own event projects from A to Z, from client briefing through conception, pitch and calculation to detailed planning, on-site delivery and final project accounting.

You will combine creativity, organization and strong commercial thinking, owning projects end to end and managing internal teams, partners and vendors with a focus on margins and successful close.

Qualifikationen

• A degree or training in event management, business administration, marketing, communication or comparable.
• At least 2 years of relevant professional experience, ideally in an event or agency environment.
• Experience in independently leading and delivering smaller event projects.
• Very good business understanding and a strong affinity for numbers.
• Confident handling of calculations, budgets, cost controlling and commercial project management.
• Creative understanding and a good feel for event conception, aesthetics and staging.
• Professional appearance towards clients and partners as well as a self-reliant, proactive and solution-oriented way of working.
• Very good and efficient command of Microsoft Office, especially Excel and PowerPoint.

Aufgaben

• Independent overall responsibility for smaller event projects from the first client briefing to the successful project close.
• Developing event concepts and creative ideas as well as creating pitches, presentations and moodboards.
• Independent client communication as well as coordinating internal teams, partners and external vendors.
• Obtaining, evaluating and negotiating quotes as well as managing all relevant trades.
• Creating and managing project, production and time schedules.
• Independently creating and owning project calculations, budgets and cost overviews.
• Ongoing cost controlling and commercial management of the projects, including margin and budget control.
• Planning and overall coordination of the on-site delivery as well as managing the involved partners on site.

Kenntnisse

Excel

PowerPoint

German language

English language

Canva

Adobe

Organizational skills

Budgeting

Ausbildung

Degree in event management or related

Business administration / marketing / communications training

Tools

Canva

Adobe

Jobbeschreibung

As Project Coordinator in the Event Concept & Management area you take on full responsibility for your own event projects and manage them independently from A to Z.

From the client briefing through conception, pitch and calculation to detailed planning, on-site delivery and the final project accounting, you own the entire course of the project.

In doing so, you combine creativity, organization and strong commercial thinking. Because for us, successful projects must not only convince creatively and organizationally, but also be commercially successful.

• Independent overall responsibility for smaller event projects from the first client briefing to the successful project close
• Developing event concepts and creative ideas as well as creating pitches, presentations and moodboards
• Independent client communication as well as coordinating internal teams, partners and external vendors
• Obtaining, evaluating and negotiating quotes as well as managing all relevant trades
• Creating and managing project, production and time schedules
• Independently creating and owning project calculations, budgets and cost overviews
• Ongoing cost controlling and commercial management of the projects, including margin and budget control
• Planning and overall coordination of the on-site delivery as well as managing the involved partners on site
• Proactively identifying challenges and independently developing and implementing suitable solutions
• Responsibility for project accounting, post-calculation, documentation and a professional project close

. Your profile

• A degree or training in event management, business administration, marketing, communication or comparable
• At least 2 years of relevant professional experience, ideally in an event or agency environment
• Experience in independently leading and delivering smaller event projects
• Very good business understanding and a strong affinity for numbers
• Confident handling of calculations, budgets, cost controlling and commercial project management
• Creative understanding and a good feel for event conception, aesthetics and staging
• Professional appearance towards clients and partners as well as a self-reliant, proactive and solution-oriented way of working
• Very good and efficient command of Microsoft Office, especially Excel and PowerPoint
• Very good Excel skills for project calculations, budgets, cost control and post-calculation
• Very good PowerPoint skills for the professional creation of pitches, concepts and client presentations
• Confident use of Canva and Adobe
• Very good German and English skills, spoken and written
• Willingness to travel and to work on site

. What matters most to us in this role

As Project Coordinator you take on responsibility. You don't just coordinate individual tasks – you own your event projects as a whole: creatively, organizationally and commercially.

You know at any time where your project stands, how costs and budget are developing and which decisions are necessary to bring a project to a successful close.

Our ambition is to realize events that convince creatively, are delivered professionally and are managed commercially successfully.

. What you can expect from us

• Working in a special place: your workplace is located in the Omniturm in the heart of Frankfurt – one of the most famous and modern buildings in Germany. Modern agency life in an environment with matching standards.
• Your own projects & real responsibility: you get the trust to lead your event projects independently and to own them from the first idea to the successful close.
• National & international projects: different clients, event formats, cities and locations make sure that hardly any project is like another.
• Room to shape things: we don't want you to just execute existing processes. You should think along, contribute ideas, make decisions and make things better.
• Individual development: together we define your personal learning and development program and invest specifically in your professional and personal growth.
• Attractive compensation: a good salary, additional bonus opportunities and further benefits are a given for us.
• Experiencing more together: from team trips within Germany and Europe to joint activities, we want to create special moments outside of everyday project life as well.
• And yes – we can do events for ourselves too: our Christmas parties are not obligatory functions. We develop them with just as much creativity and ambition – and make sure they become evenings people talk about for a long time.

Sounds like you?