Project and Office Coordinator (m/f/d)

Aroundtown; Berlin; Hybrid; EUR 34,000 - 52,000; Full time

Benefits offered by this job

Flexible Arbeitszeiten

Home-Office-Option

Flache Hierarchien

Weiterbildung/Training

In-house Gym / Fitnessangebote

Gesundheitsmanagement

Jobticket/ÖPNV-Zuschuss

Betriebliche Altersvorsorge

Job summary

Aroundtown sucht eine engagierte Assistenz im Bereich Bürokoordination und Projektunterstützung in Berlin. Sie unterstützen das Management bei Planung, Dokumentation, Terminplanung und Kommunikationsabläufen in einem dynamischen Umfeld.

Zu den Aufgaben zählen Büroverwaltung, Ansprechpartner für Anfragen und Unterstützung bei Onboarding sowie Berichten. Erwartet wird Organisationsstärke, Diskretion und eine proaktive, serviceorientierte Arbeitsweise.

Qualifications

• Erfahrung in Bürokoordination, Administration oder Projektunterstützung.
• Ausgeprägte Organisations- und Koordinationsfähigkeiten mit hohem Detailgrad.
• Gute schriftliche und mündliche Kommunikation.
• Eigenständige Arbeitsweise und Multitasking über mehrere Stakeholder.
• Vertraulichkeit und professioneller Umgang mit sensiblen Informationen.

Responsibilities

• Unterstützung der Projektmanager bei Planung, Nachverfolgung und Berichterstattung.
• Allgemeine Büroverwaltung, erster Ansprechpartner für Anfragen, Dokumentenablage.
• Koordination von Terminen, Mails, Protokollen und Berichten.
• Unterstützung beim Onboarding neuer Teammitglieder und interne Kommunikation.

Skills

Organisationstalent

Selbstständiges Arbeiten

MS Office

Kommunikationsstärke

Multitasking

Diskretion

Zeitmanagement

Teamfähigkeit

Tools

MS Office Suite

Job description

Location: Berlin

Your tasks

Project Coordination

• Support project managers in planning, tracking, and monitoring project progress.
• Prepare project documentation, meeting agendas, minutes, and reports.
• Assist in coordinating deadlines, deliverables, and communication between internal and external stakeholders.
• Ensure projects remain on schedule by following up on action items.

Office Administration

• Manage the day-to-day administrative tasks of the office.
• Serve as the first point of contact for general inquiries and correspondence.
• Maintain filing systems (digital and physical) and ensure accurate record-keeping
• Oversee office supplies and liaise with vendors for procurement and services.
• Travel & Events Management
• Arrange and coordinate travel logistics, including flights, hotels, and transportation for executives.
• Organize conferences, meetings, and company events, ensuring all details (venue, catering, materials, itineraries) are in place.

Administrative Support

• Manage calendars, schedule meetings, and support executives with organizational tasks
• Draft and format correspondence, presentations, and reports.
• Support onboarding of new team members and coordinate internal communications.

Your profile

• Proven experience in office coordination, administration, or project support roles.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) or similar tools.
• Strong written and verbal communication skills.
• Ability to work independently while supporting multiple stakeholders.
• Discretion and professionalism in handling sensitive information.
• Proactive and solution-oriented mindset.
• Excellent time management and prioritization abilities.
• Strong interpersonal skills and team spirit.
• Flexibility and adaptability in a dynamic work environment.

Your perspective

• Interesting, varied and broad range of tasks in one of the largest real estate companies in Germany and Europe
• Good working atmosphere, communication culture “on a first-name basis” and a pleasant working atmosphere in an environment with flat hierarchies
• Individual training and coaching for professional and personal development in our
  Academy and with our in-house business coach
• Professionally equipped, in-house gym with trainers and courses at the headquarters in
  Berlin as well as fitness and health offers through the Wellhub platform at all external locations
• Comprehensive company health management and company pension scheme
• Support on the way to work through a subsidy for the use of public transport and the option of leasing a bicycle through Eurorad
• Modern IT equipment
• Mobility and flexibility through the use of pool cars
• Flexible working hours and mobile working for an even better work-life balance
• Exciting virtual range of family-friendly benefits, including vacation programs, leisure and sports activities and consulting services with our partner company Voiio
• Opportunity to attend Bundesliga matches of FC Union Berlin, our favorite club
• Discounts in selected hotels worldwide with up to 30% on overnight stays and special conditions on food and drinks
• Employee discounts for special conditions in the areas of media, fashion, leisure, facilities and much more via a partner company
• Drinks and a selection of fruit
• Additional days off on Christmas Eve & New Year's Eve

Have we sparked your interest?

Aroundtown, Personalabteilung, Wittestraße 30, Haus F, 13509 Berlin