Personal Assistant to Project Manager / On-site Coordinator

Intelli-Eng Europe GmbH; Ingelheim am Rhein; Vor Ort; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

Intelli-Eng Europe GmbH is seeking a part-time administrative support professional for a large-scale pharmaceutical project in Ingelheim. The role involves scheduling, document management, communication with stakeholders, and project support tasks. Candidates should possess a BS or High School degree, fluent German, English skills, Microsoft Office proficiency, and organizational abilities. This opportunity offers immediate skill development in a collaborative environment focused on innovative healthcare solutions.

Leistungen

Immediate skill development through practical learning

Collaboration on innovative projects

Expertise in contemporary construction methodologies

Energetic, cross-functional teamwork environment

Qualifikationen

• Able to manage multiple tasks and prioritize effectively.
• Able to communicate effectively, both verbally and in writing.
• Accuracy and meticulousness in managing documents and data.
• Experience in construction-related administration, customer service, or project management preferred.

Aufgaben

• Scheduling appointments, managing calendars, and coordinating meetings for the construction team.
• Organizing and managing construction-related documents, reports, and files.
• Acting as a point of contact for internal and external stakeholders.
• Assisting with project planning, organizing site visits, and managing logistical aspects.
• Maintaining accurate records and data for various aspects of the construction project.

Kenntnisse

Fluent written German

Fluent spoken German

English B2 - C1

Microsoft Office proficiency

Document management

Communication skills

Organizational skills

Ausbildung

BS or High School degree

Jobbeschreibung

Intelli-Eng is a specialized engineering and project consultancy that implements complex projects in the pharmaceutical, data center, industrial, and life sciences sectors. With expertise in BIM & digital engineering, commissioning, automation, and project management, we deliver reliable results that promote innovation, health, and progress.

Our mission: Planning security for our customers through discipline, expertise and excellent implementation.

More at: www.intelli-eng.com

The Role:

In this position, you will support our construction and project team in the implementation of a demanding, large-scale project in the pharmaceutical sector. You will assume administrative, organizational, and communication tasks, thus making a significant contribution to the project's success.

This is an ON-SITE, part-time (up to 30 hours/week) role, based in Ingelheim or near.

Main areas of activity:

• Administrative Support: scheduling appointments, managing calendars, and coordinating meetings for the construction team.
• Document Management: organizing and managing construction-related documents, reports, and files.
• Communication: acting as a point of contact for internal and external stakeholders, such as contractors, suppliers, and clients.
• Project Support: assisting with project planning, organizing site visits, and managing logistical aspects of the construction process.
• Data Entry: maintaining accurate records and data for various aspects of the construction project, including costs, schedules, and progress.

Qualifications:

• BS or High School degree.
• Fluent written and spoken German, B2 - C1 level English.
• Able to manage multiple tasks, prioritize effectively, and meet deadlines is crucial.
• Proficient in using office software like Microsoft Office (Word, Excel, Outlook) is essential.
• Able to communicate effectively, both verbally and in writing, is vital for coordinating with different stakeholders.
• Accuracy and meticulousness are required for managing documents and data.
• Experience in construction-related administration, customer service, or project management is preferred.

Key Benefits:

• Immediate skill development through practical, workplace-integrated learning.
• Collaborate on innovative projects shaping the future of healthcare solutions.
• Gain expertise in contemporary construction methodologies and advanced organizational systems.
• Thrive in an energetic, cross-functional environment focused on teamwork and shared success.