Personal Assistant to Managing Director (f / m / d)

Digital Realty Global; Frankfurt; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading provider of data center services is seeking a highly organized Personal Assistant to support the Sub-Regional Managing Director in Frankfurt. This full-time role involves managing administrative tasks, communication with stakeholders, and ensuring efficient daily operations. Ideal candidates will have relevant experience, proficiency in MS Office, and fluency in both German and English. Join a dynamic team that offers extensive social benefits and career development opportunities.

Leistungen

Flexible working hours

Digital meal vouchers

Bike leasing

Pension plans

Free drinks

Fresh fruit

Team events

Qualifikationen

• Proven experience in office management and administrative tasks.
• Proficient in MS Office applications.
• Strong organizational skills and ability to handle multiple tasks.

Aufgaben

• Provide administrative support to the Sub-Regional Managing Director.
• Manage the MD's electronic calendar and prioritize appointments.
• Organize meetings and prepare agendas and minutes.

Kenntnisse

Organizational Skills

Interpersonal Communication

Fluency in German

Fluency in English

MS Office Proficiency

Jobbeschreibung

We are seeking a highly organized and proactive Personal Assistant (PA) to support the Sub-Regional Managing Director (MD) DACH in optimizing their daily operations. In this role, you will handle administrative and organizational tasks, enabling the MD to focus on strategic business initiatives. This is an excellent opportunity to join a dynamic team and make a direct impact on business success.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to the MD, ensuring effective time management and smooth daily operations.
• Serve as the first point of contact for internal and external parties, ensuring professional communication and swift inquiry resolution.
• Manage the MD's electronic calendar, assess priorities, and rearrange appointments to maximize efficiency.
• Coordinate and secure signatures for important documents to ensure timely execution.
• Organize and coordinate meetings, events, and conferences, preparing agendas, pre-meeting briefings, and meeting minutes.
• Arrange travel, transport, and accommodation, including travel expense reports and absence planning.
• Manage purchase orders, invoices, and follow-up actions to ensure smooth operations.

Your Profile:

• Proven experience in office management and administrative tasks, including electronic diary management.
• Proficient in MS Office applications (Word, Excel, PowerPoint) with the ability to quickly learn company-specific software.
• Skilled in meeting and event planning, including logistical coordination and preparing detailed agendas.
• Exceptional interpersonal and communication skills to engage effectively with senior leadership and external stakeholders.
• Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.
• A proactive approach to work, capable of managing changing priorities and solving problems independently.
• Fluency in both German and English to ensure seamless communication within the DACH region and beyond.
• Discretion, tact, diplomacy, and loyalty when managing confidential information and sensitive issues.
• Experience with an open-door culture, short communication paths, and flat hierarchies.
• Opportunities for personalized onboarding, education programs, and personal development in a fast-growing environment.
• Extensive social benefits, including flexible working hours, digital meal vouchers, bike leasing, pension plans, and more.
• Additional perks such as free drinks, fresh fruit, and team events.

About Us:

Digital Realty is a leading provider of carrier- and cloud-neutral data center services, offering a full spectrum of data center, colocation, and interconnection solutions. Our PlatformDIGITAL provides a secure data meeting place and a proven PDx methodology for powering innovation and managing Data Gravity challenges. With over 300 facilities across 50 metros in 28 countries and a global team of 3,500 colleagues, we are committed to creating meaningful connections and solutions.

What We Offer:

Join a courageous and passionate team in a rapidly evolving sector. We foster a supportive and inclusive environment where you can bring your whole self to work, collaborate across business areas, and develop your career. This is an exciting opportunity to influence our future and grow with us. Apply now to make your mark!

Required Experience: Director

Key Skills: Abinitio, Lifting Equipment, Customer Service, Focus, Business Analysis, CFA

Employment Type: Full-Time

Department / Functional Area: Administration

Experience: years

Vacancy: 1