People Operations Manager (m/f/d) (German-Speaking)

Voy; Berlin; Hybrid; EUR 70,000 - 100,000; Full time

Benefits offered by this job

28 days vacation

NAVIT/Urban Sports Club membership

employee discounts

personal development budget

flexible working hours

remote work allowance (4 weeks peryear

Job summary

FORMEL SKIN, part of the VOY family, is seeking a hands-on People Operations Manager to lead HR systems, payroll, and lifecycle processes in a fast-growing digital health environment. You will drive HiBob migration, ensure GDPR German payroll compliance, and implement AI-driven process automation to scale operations.

Join a collaborative People team and help embed scalable, data-driven HR practices while delivering excellent employee experiences across Germany.

Qualifications

• Hands-on experience in People Operations, HR Administration, or a comparable role, ideally within a dynamic startup or scale-up.
• Strong experience working with HR systems, ideally HiBob, including employee data management, system administration, and workflow optimization.
• Practical experience coordinating payroll for different employment types, combined with a solid understanding of German payroll processes and relevant employment regulations.
• Experience managing onboarding and HR administration, including maternity protection and parental leave processes under German regulations.
• Confidence using AI tools and enthusiasm for implementing automation and improving operational workflows, combined with a structured, detail-oriented, and hands-on approach.
• Strong organizational and problem-solving skills, the ability to work independently in a fast-paced environment, and fluent German and English skills

Responsibilities

• HR Systems & Optimization: Play a key role in our migration from Personio to HiBob, from data transfer to workflows and templates, and continue developing the system afterwards. Take ownership of our HR systems, ensuring accurate employee data, efficient workflows, and continuous system improvements to streamline People Operations.
• Payroll Management: Support the team to independently coordinate and manage monthly payroll processes, including complex employment arrangements such as working students, mini-jobbers, variable bonuses, , ensuring accuracy and timely execution.
• Employee Lifecycle & Onboarding: Manage administrative processes throughout the employee lifecycle, including onboarding workflows, contractual documentation, employee changes, and offboarding, ensuring a smooth and structured experience.
• Maternity & Parental Leave Management: Independently coordinate maternity protection and parental leave processes, ensuring accurate documentation, compliance with German regulations, and reliable support for employees.
• AI & Process Automation: Identify opportunities to introduce AI-driven tools and automation into HR workflows, improving efficiency, reducing manual tasks, and creating scalable People processes.
• People Operations & Collaboration: Act as a reliable point of contact for operational HR matters, collaborate closely with the People team, and proactively identify opportunities to improve processes and ensure smooth day-to-day operations.

Skills

People Operations

HR Administration

HR Systems

Payroll

German payroll knowledge

AI-native mindset

Communication

Ownership

Fluent German and English

Tools

HiBob

Job description

At FORMEL SKIN, part of the VOY family, we're redefining how people access healthcare. Together, we're building one of Europe's leading digital health platforms, helping millions of people improve their health through personalised treatments across dermatology, weight management, and preventative care.

Backed by some of Europe's leading health and consumer investors, FORMEL SKIN and VOY combine medical expertise, technology, and customer-centric innovation to make evidence-based healthcare more accessible, convenient, and effective. To date, we have supported millions of customers and patients through personalised treatment journeys and continue to expand our impact across new health categories.

As a People Operations Manager (m/f/d) at FORMEL SKIN / VOY, you will play a crucial role in ensuring smooth and efficient People Operations across our organization. Your primary focus will be on managing HR systems, payroll, and employee lifecycle processes while continuously improving our operational workflows. Leveraging your hands-on HR expertise and interest in AI-driven solutions, you will help build scalable, efficient processes that support our employees and enable our team to focus on what matters most.

What you’ll be doing

• HR Systems & Optimization: Play a key role in our migration from Personio to HiBob, from data transfer to workflows and templates, and continue developing the system afterwards. Take ownership of our HR systems, ensuring accurate employee data, efficient workflows, and continuous system improvements to streamline People Operations.
• Payroll Management: Support the team to independently coordinate and manage monthly payroll processes, including complex employment arrangements such as working students, mini-jobbers, variable bonuses, , ensuring accuracy and timely execution.
• Employee Lifecycle & Onboarding: Manage administrative processes throughout the employee lifecycle, including onboarding workflows, contractual documentation, employee changes, and offboarding, ensuring a smooth and structured experience.
• Maternity & Parental Leave Management: Independently coordinate maternity protection and parental leave processes, ensuring accurate documentation, compliance with German regulations, and reliable support for employees.
• AI & Process Automation: Identify opportunities to introduce AI-driven tools and automation into HR workflows, improving efficiency, reducing manual tasks, and creating scalable People processes.
• People Operations & Collaboration: Act as a reliable point of contact for operational HR matters, collaborate closely with the People team, and proactively identify opportunities to improve processes and ensure smooth day-to-day operations.

What you need to shine

• People Operations Experience: Proven hands-on experience in People Operations, HR Administration, or a comparable role, ideally within a dynamic startup or scale-up environment.
• HR Systems Expertise: Strong experience working with HRsystems, ideally HiBob, including employee data management, system administration, and workflow optimization.
• Payroll & German HR Knowledge: Practical experience coordinating payroll for different employment types, combined with a solid understanding of German payroll processes and relevant employment regulations.
• Employee Lifecycle Expertise: Experience managing onboarding and HR administration, including maternity protection and parental leave processes under German regulations.
• AI-Native & Process-Oriented Mindset: Confidence using AI tools and enthusiasm for implementing automation and improving operational workflows, combined with a structured, detail-oriented, and hands-on approach.
• Communication & Ownership: Strong organizational and problem-solving skills, the ability to work independently in a fast-paced environment, and fluent German and English skills

Why work with us

• A great opportunity to develop your People & Culture expertise and knowledge: You’ll work as part of a small, collaborative People & Culture team. Upcoming projects like our HiBob migration give you the chance to learn, take ownership and develop your role over time.
• Benefits to perfectly fit you: every candidate is unique, and we're dedicated to supporting your specific needs and aspirations. To support this, we offer a diverse benefits package including 28 days vacation, a NAVIT or Urban Sports Club membership, employee discounts on our products, a personal development budget, flexible working hours & a remote work allowance (4 weeks per year).
• Building a great team together: At FORMEL SKIN / VOY, we believe that building a great team and fostering strong interpersonal relationships are fundamental to our success. If you're passionate about collaborating with like-minded individuals, you'll appreciate our approach, which includes regular company events, a team event budget, and bonuses for employee referrals.