Payroll & Time Management Manager (m / f / d)

GXO Logistics, Inc.; Dormagen; Hybrid; EUR 60.000 - 80.000; Vollzeit

Zusammenfassung

A leading logistics provider is seeking a Payroll & Time Management Manager in Dormagen, Germany. This role involves designing and overseeing payroll and time tracking processes while ensuring compliance with German labor laws. Candidates should have at least 5 years of relevant experience, strong skills in project management, and fluency in German and English. Mobile work is possible, with regular on-site presence expected.

Qualifikationen

• 5+ years of experience in payroll and/or time management.
• Minimum of 2 years in a leadership or process ownership role.
• Deep knowledge of German payroll and time tracking legislation.
• Experience with collective labor agreements and works councils is advantageous.

Aufgaben

• Design and govern end-to-end payroll and time tracking processes.
• Ensure compliance with local labor, tax, and social security laws.
• Monitor legislative changes for ongoing compliance.
• Serve as the escalation point for complex payroll and time tracking issues.

Kenntnisse

Process improvement

Project management

Fluent in German

Fluent in English

Stakeholder management

Ausbildung

Bachelor’s degree in Business Administration, HR, Finance, or related field

Tools

SAP HCM

DATEV

Workday

ATOSS

Excel

Jobbeschreibung

Logistics at full potential

We are seeking a proactive and experienced Payroll & Time Management Manager to lead and improve payroll and time tracking processes for our operations in Germany. This strategic role involves designing and overseeing efficient, compliant, and user-friendly systems and processes, while local teams handle operational execution. The ideal candidate will challenge existing structures, identify optimization opportunities, and implement best practices tailored to the German regulatory environment. Additionally, this role includes leading payroll-related projects and contributing to broader cross-functional initiatives within Germany.

This position requires a structured and strategic thinker capable of bringing clarity and calmness to a fast-paced environment. The ideal candidate is highly organized, solution-oriented, and able to drive topics forward with focus and consistency, even under pressure.

Responsibilities of the Payroll & Time Management Manager include:

• Design, implement, and govern end-to-end payroll and time tracking processes for Germany, ensuring compliance with local labor, tax, and social security laws.
• Provide standardized, efficient, and scalable systems and tools to support local payroll and timekeeping activities.
• Ensure local teams receive clear guidance, training, and support to carry out payroll and time tracking accurately and punctually.
• Review and optimize existing workflows, introducing automation and efficiency improvements.
• Lead payroll and time management projects, including system implementations, vendor transitions, and process redesigns.
• Contribute to cross-functional and strategic projects at the national level, representing payroll and time management functions.
• Monitor legislative changes to ensure ongoing process compliance.
• Serve as the escalation point for complex payroll and time tracking issues.
• Support internal and external audits and implement strong internal controls.
• Provide functional guidance to local payroll and timekeeping contacts across sites (matrix responsibility).

Success factors for the role include:

• Bachelor’s degree in Business Administration, HR, Finance, or a related field.
• At least 5 years of experience in payroll and/or time management, with a minimum of 2 years in a leadership or process ownership role.
• Deep knowledge of German payroll and time tracking legislation, tax, and social security regulations.
• Experience with payroll and time tracking systems such as SAP HCM, DATEV, Workday, ATOSS, and strong Excel skills.
• Proven record in process improvement and project management.
• Experience working with collective labor agreements (Tarifverträge) and collaborating with works councils (Betriebsräte) is advantageous.
• Fluent in German and English, both written and spoken.
• Excellent communication and stakeholder management skills.
• Highly organized and structured working style.

Workplace setting:

• Mobile work is possible, but regular on-site presence is expected.
• Occasional travel within Germany may be required.