Operations Manager Assistant

French Consulting; Sinsheim; Hybrid; EUR 35.000 - 55.000; Vollzeit

Zusammenfassung

French Consulting in Sinsheim, Germany, seeks an Operations Manager Assistant to support the ADCMS team. You will manage personnel records, draft documents, and help with HR databases while coordinating travel.

This role covers onboarding, badge management, payroll questions via QuickBooks, expense reviews, and staffing reporting, plus confidential handling of information.

Hybrid work at HQ Sinsheim Office with varied administrative duties and opportunities to grow within the organization.

Qualifikationen

• Strong customer service skills.
• Excellent time management and organizational abilities.
• Effective written and verbal communication.
• Strong interpersonal skills and teamwork abilities.
• Decision-making and problem-solving capabilities.

Aufgaben

• Maintain personnel records and update HR databases.
• Conduct new-hire orientations and complete In-Processing/Out-Processing.
• Submit badge requests and maintain badge/access records.
• Assist employees with basic HR/payroll questions and QuickBooks payroll needs.
• Provide logistical support for business-related travel.
• Review and process expense reports for personnel.
• Maintain site training records and training rosters.
• Prepare staffing updates, trackers, and other administrative reports.
• Handle same-day coverage requests and call-ins.
• Keep the OM updated on staffing, attendance, and personnel issues.
• Assist the OM with administrative needs for new contracts.
• Assist with quarterly employee awards and recognition.
• Maintain confidentiality of employee information.
• Other related tasks and duties as assigned.

Kenntnisse

Customer service

Microsoft Office

Time management

Organizational skills

Communication

Interpersonal skills

Decision making

Tools

Microsoft Office

QuickBooks payroll

Jobbeschreibung

We are looking for people who want to join our Team at HQ in Sinsheim, Germany!

JOB OPENING

• Title: Operations Manager Assistant
• Location: Hybrid (HQ Sinsheim Office)
• Start Date: Immediately
• Job-Type: Full-Time

Company Overview

We are French Consulting, a dynamic organization seeking an exceptional Operations Manager Assistant to join our team in Sinsheim. Our company values innovation, teamwork, and excellence.

Job Description

Your primary responsibility as an Operations Manager Assistant will be to provide top-notch support to the ADCMS (Army Direct Care Medical Services) team. Key tasks include maintaining personnel records, drafting essential documents, updating HR databases, validating employee timesheets, and arranging travel accommodations as needed.

Responsibilities

• Maintain personnel records and update HR databases
• Conduct new-hire orientations and complete In-Processing/Out-Processing
• Submit badge requests and maintain badge/access records
• Assist employees with basic HR/payroll questions and QuickBooks payroll needs
• Provide logistical support for business-related travel
• Review and process expense reports for personnel
• Maintain site training records and training rosters
• Prepare staffing updates, trackers, and other administrative reports
• Handle same-day coverage requests and call-ins
• Keep the OM updated on staffing, attendance, and personnel issues
• Assist the OM with administrative needs for new contracts
• Assist with quarterly employee awards and recognition
• Maintain confidentiality of employee information
• Other related tasks and duties as assigned

Required Skills And Qualifications

To excel in this role, you should possess strong customer skills, strong Microsoft Office skills, excellent time management and organizational abilities, effective communication and interpersonal skills, and strong decision-making skills.

French Consulting is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.