Operations & Compliance Coordinator – Family Office (m/f/d)

TieTalent; Hamburg; Vor Ort; EUR 35.000 - 50.000; Vollzeit

Zusammenfassung

A leading company in Hamburg seeks an organized and detail-oriented Operations & Compliance Coordinator to support its Family Office. This entry-level role involves maintaining records, executing compliance processes, and assisting in financial tasks, providing a great opportunity for professional growth in a relaxed, international work atmosphere.

Qualifikationen

• Degree or vocational training in a relevant field.
• 1+ year of experience in an administrative or legal/financial operations role.
• Fluency in English; German is advantageous.

Aufgaben

• Maintain data and records, ensuring organization of filing systems.
• Execute KYC/AML processes for private market subscriptions.
• Prepare payment instructions and manage related documentation.

Kenntnisse

Organizational skills

Attention to detail

Familiarity with KYC/AML

Fluency in English

Ausbildung

Degree or vocational training in Business Administration, Finance, Law, or a related field

Tools

Microsoft Office

Document management systems

Jobbeschreibung

Operations & Compliance Coordinator – Family Office (m/f/d)

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About

Founded in 1921, OLDENDORFF CARRIERS combines its history as a German shipowner with the network of one of the world's leading drybulk operators. We currently control some 700 chartered and owned vessels of 40 mio tdw, and we carry around 380 mio tons of raw materials and semi-finished products across the seven seas each year. Our customers can expect 100% performance. All the way.

We are looking for a highly organized and detail-oriented Operations & Compliance Coordinator (m/f/d) to support the operational backbone of our Family Office. This junior-level role is ideal for someone with a strong administrative mindset and an interest in legal, financial, and compliance processes. You will play a key role in ensuring smooth day-to-day operations across multiple domains including accounting, legal, tax, and payments.

Responsibilities

• Maintain data and records in Canoe Intelligence and PS Plus.
• Organize and maintain physical and digital filing systems (e.g., investment documents, research material, etc.).
• Manage, scan, and archive documentation (e.g., bank correspondence, LP resolutions, etc.).
• Prepare, track, and archive documentation for Family Office entities.

Legal & Compliance

• Maintain and update KYC/AML documentation.
• Execute KYC/AML processes for private market (PM) subscriptions.
• Pre-fill and manage subscription documents for PM investments.
• Collect, prepare, and handle information for regulatory filings.

Tax & Reporting

• Archive tax-related documents in accordance with internal protocols.
• Support the preparation and organization of reporting materials.

Payments

• Prepare payment instructions and ensure timely processing.

Qualifications

• Degree or vocational training in Business Administration, Finance, Law, or a related field.
• At least 1 year of experience in an administrative, legal, or financial operations role.
• Familiarity with compliance processes (KYC/AML) is a strong plus.
• Proficiency in Microsoft Office and document management systems.
• Strong organizational skills and attention to detail.
• Discretion and reliability in handling sensitive information.
• Fluency in English is a must, German is advantageous.

Work Environment & Culture

Our corporate culture is relaxed and international, open, and traditionally with flat hierarchies. We value teamwork and quick decision-making, encouraging employees to realize their ideas and initiatives. Our offices are located in Lübeck and Hamburg.

Nice-to-have Skills

• Documentation
• Research
• Finance
• Payments
• Reporting
• Administration

Additional Information

• Location: Hamburg, Germany
• Experience: Administrative, Legal
• Languages: English (required), German (advantageous)
• Employment type: Full-time
• Seniority level: Entry level