Operations Assistant – Executive Education Operations Hub (gn*)

Kuehne Logistics University gGmbH; Deutschland; Vor Ort; EUR 30.000 - 45.000; Vollzeit

Benefits dieser Stelle

Job-Ticket subsidy

Company pension plan

Bicycle leasing

Sports offers

Flexible working hours

Home office options

Zusammenfassung

Kuehne Logistics University gGmbH is seeking an Operations Assistant to support the Executive Education Operations Hub and the Program Management team. This full-time role (40 hours/week) focuses on hands-on operational and administrative support to ensure smooth delivery of programs and high-quality participant experiences.

The role involves event planning, logistics management, invoicing, CRM and data maintenance, and collaboration across departments in an international university environment

Qualifikationen

• Completed commercial/vocational training (e.g., office management) or a university degree with relevant practical experience.
• Strong organizational, structured and reliable work approach.
• Hands-on mindset with coordinating operations and administrative tasks.

Aufgaben

• Coordinate operational delivery of executive education programs, including event planning, participant management, scheduling, and on-site support.
• Organize program logistics: room bookings, catering, travel, and other needs for seamless participant experience.
• Handle invoicing, contract coordination with external partners, and internal documentation.
• Maintain program systems and data (CRM, learning platforms, project tools) for accuracy and efficiency.
• Collaborate with Program Management, Faculty, Marketing, Accounting and others to prepare materials and support website updates.

Kenntnisse

Organizational skills

Detail-oriented

Communication

MS Office

CRM systems

Ausbildung

Commercial/vocational training

University degree

Tools

CRM systems

Project tools

Digital learning platforms

Jobbeschreibung

We are seeking for

We are looking for a motivated Operations Assistant (gn*) to join our Executive Education Operations Hub and support the Program Management team. This is a full‑time position (40 hours/week), initially limited to two years, with the clear intention of long‑term employment. In this role, you will provide hands‑on operational and administrative support that ensures the smooth delivery of our programs and a high‑quality participant experience.

Your Responsibilities

• Coordinate the operational delivery of executive education programs, including event planning, participant management, scheduling, and on‑site support during program delivery, including MBA weekend sessions (typically once per month) with time‑off compensation provided.
• Organize and manage program logistics, such as room bookings, catering, travel arrangements, and other operational requirements to ensure a seamless participant experience.
• Handle administrative processes, including invoicing, contract coordination with external partners, and internal documentation.
• Maintain and update program‑related systems and data (e.g., CRM, learning platforms, project tools), ensuring accuracy and efficient program operations.
• Collaborate closely with Program Management, Faculty, Marketing, Accounting, and other stakeholder to prepare program materials, support website updates, and ensure the smooth execution of all program‑related activities.

Your qualifications

Must‑haves

• You have completed commercial/vocational training (e.g., office management, business administration) or hold a university degree combined with relevant practical experience.
• You demonstrate strong organizational skills and work in a structured, detail‑oriented, and reliable way.
• You bring a hands‑on mindset and enjoy coordinating operational and administrative tasks in a service‑oriented environment.

Nice to have

• You have gained initial experience in operations, administration, event coordination, or project support.
• You are familiar with working across different functions and stakeholders and have been exposed to data management or process documentation.
• You are confident using MS Office; experience with CRM systems, project tools, or digital learning platforms is an advantage.
• You communicate confidently in English and German, both written and spoken, and ideally have experience in an international or academic environment.

Personal qualities that make the difference

• You take responsibility for delivering reliable and high‑quality operational results.
• You are highly organized and dependable, with strong attention to detail and quality.
• You collaborate effectively with different stakeholders and contribute to a positive, team‑oriented environment.
• You are motivated to learn, grow, and build expertise in operations, thriving in a role where structure and consistency create impact.

This role is well suited for career starters or professionals returning to work who are eager to gain hands‑on experience in operations and program management in a dynamic, international university environment.

We offer

At KLU, you will work with open‑minded and ambitious colleagues in an international and collaborative environment located in Hamburg’s HafenCity.

• A dynamic and growing work environment in higher education with a visible impact on our executive education participants and corporate partners.
• Opportunities to learn, grow, and take responsibility early, including insights into program management and process optimization in the Operations Hub.
• Modern workplaces with attractive surroundings.
• Flexible working hours and home office options.
• Additional benefits such as subsidy for the public transit “Job‑Ticket”, company pension plan, bicycle leasing, and sports offers.

We value diversity

We value diversity and therefore welcome all applications regardless of gender, nationality, ethnic and social origin, religion and worldview, disability, age, sexual orientation, and identity.

Contact

Please send your complete application documents, including a cover letter, resume, relevant references, and your possible start date and salary expectations, by email to [e-mail] or via the Apply button. gn = gender neutral