Ofiice Manager (m/f/d) IRTG FORSCALE

Albert-Ludwigs-Universität Freiburg; Freiburg im Breisgau; Hybrid; EUR 40.000 - 50.000; Teilzeit

Zusammenfassung

Eine renommierte Universität in Deutschland sucht einen Office Manager zur Unterstützung der Graduate Research Training Group FORSCALE. Die Stelle umfasst administrative Aufgaben für bis zu 20 Doktoranden und bietet ein internationales Arbeitsumfeld sowie flexible Arbeitszeiten mit der Möglichkeit für Telearbeit. Bewerbungen sind bis zum 15. Oktober 2025 einzureichen.

Leistungen

Internationale Arbeitsumgebung

Flexible Arbeitszeiten

Möglichkeiten zur Weiterbildung

Qualifikationen

• Abgeschlossene Ausbildung im Bereich Administration oder langjährige Erfahrung in einem ähnlichen Arbeitsumfeld.
• Ausgezeichnete Kenntnisse in Deutsch und Englisch, sowohl schriftlich als auch mündlich.
• Erfahrung im Umgang mit Content-Management-Systemen.

Aufgaben

• Organisation und Verwaltung aller Aspekte der Graduate Research Training Group.
• Finanzbuchhaltung und Erstellung von Finanzberichten.
• Unterstützung bei der Organisation von Veranstaltungen.
• Interne und externe Kommunikation in Englisch.

Kenntnisse

Organisationsfähigkeit

Kommunikationsfähigkeit

Teamarbeit

Deutsch (fließend)

Englisch (fließend)

Ausbildung

Abgeschlossene Ausbildung im Bereich Verwaltung oder Wirtschaft

Tools

Microsoft Office

SAP

Jobbeschreibung

Office Manager (m/f/d) IRTG FORSCALE

The International Research Training Group "FORSCALE" is recruiting an Office Manager (m/f/d) for the IRTG FORSCALE at the University of Freiburg.

The University of Freiburg seeks to fill the position of Office Manager for the administrative support of the Graduate Research Training Group FORSCALE as soon as possible. This is a part-time position (50%), TV-L E9a.

The international DFG-financed Research Training Group FORSCALE at the University of Freiburg, in partnership with Canadian universities, seeks an Office Manager. The position is limited until 30 September 2030, with an option for extension dependent on future funding. The Office Manager holds a central position in managing the administrative parts of the training group for up to 20 doctoral students. The position is available immediately, but should be filled no later than 15 October 2025.

Your responsibilities

• Organization and administration of all aspects of the Graduate Research Training Group in close cooperation with the scientific coordinator and the FORSCALE management team.
• Financial accounting and preparation of financial statements/reports.
• Preparation and processing of business travel arrangements.
• Processing applications for the employment of student/research assistants.
• Supporting the organization of events of the Graduate Research Training Group, such as conferences, seminars, and summer schools.
• Internal and external communication in English.
• Update of the program’s website.
• Support for visiting scholars.

Your essential qualifications

• A completed vocational training in administration or business (e.g., administrative assistant, office management) or long-standing experience in a similar work environment.
• Proficient use of the Microsoft Office suite.
• Excellent command of German and English, both written and spoken.
• Strong organisational and communication skills and a high degree of teamwork.

Desirable qualifications

• Several years of experience in university administration, ideally including the administration of collaborative projects.
• Knowledge of SAP.
• Experience working with content management systems.
• Knowledge of French would aid communication with Canadian partners, where appropriate.
• Experience working in multi-national environments.

We offer

• An international work environment.
• Flexible working hours with partial remote work possible.
• Remuneration according to TV-L E9a.
• Opportunities for further training.
• Flat hierarchies.
• The chance to contribute to a large innovative research project.

Please apply with meaningful application documents and supporting documentation, indicating the reference number. Please apply through the University’s online system. For further information, please contact [e-mail].

The position is limited to 30. September 2030. The salary will be determined in accordance with E9a TV-L.

We will be particularly pleased to receive applications from women for the position advertised here.

Bewerbung / Application

Please send your application in English including supporting documents citing the reference number 00004489, by 15. Oktober 2025 at the latest. Please send your application to the following address in written or electronic form:

Prof. Dr. Thomas Seifert
Speaker FORSCALE
Chair of Forest Growth and Dendroecology
Tennenbacher Str. 47, 9199 Freiburg, Germany

For further information, please contact Mr. Michael Wohlwend at [phone] or [e-mail].