Office & Team Assistant (Part-Time)

GotPhoto; Berlin; Vor Ort; EUR 42.000 - 52.000; Vollzeit

Benefits dieser Stelle

Unlimited holidays

Education budget

Classpass fitness membership (subsidy)

Urban Sport Club discount

SpendIt Card

Work equipment provided

Yearly team holidays

Learning budget €500

Zusammenfassung

GotPhoto is seeking an Office & Team Assistant in Berlin to keep our workspace pristine, manage the returns flow, and support our CEO with calendar and travel planning. You will help build a vibrant culture with the People Team and own daily operations across both physical and digital spaces.

You will thrive in a fast-paced startup environment, communicating fluently in English and German, and leveraging Google Workspace and Excel to stay organized and proactive in a dynamic, international

Qualifikationen

• Owns own domain and hits daily operational goals.
• Takes initiative to fix, tidy, or adjust tasks proactively.
• Balances physical tasks with digital coordination.
• Experience in SaaS/tech/startup environments a plus.
• Fluent in English and German communication.
• Prioritizes tasks and keeps travel requests organized.
• Background in Office Management or Team Assistance.
• Proficient with Google Workspace and Excel.
• High trust and discretion for executive logistics.

Aufgaben

• Ensure the Berlin workspace looks pristine and manage office areas.
• Manage product returns logistics, track via Excel, and keep within daily window.
• Coordinate CEO-office calendar and travel itineraries; avoid scheduling conflicts.
• Partner with People Team to foster a positive workplace culture.
• Protect and organize calendar, travel, and executive arrangements.

Kenntnisse

Autonomy

Hands-on

Fast-paced environments

SaaS/Tech exposure

Bilingual communication

Organizational excellence

Office management

Discretion

Google Workspace

Excel

Tools

Google Workspace

Google Calendar

Microsoft Excel

Jobbeschreibung

Overview

At GotPhoto, we are transforming a highly manual industry—Volume Photography—into a seamless digital experience.

Responsibilities

• As our Office & Team Assistant, you act as an operational self-starter who loves variety: from ensuring our physical space looks pristine and managing our product returns process, to keeping our CEO-office’s calendar and team perfectly organized.
• Champion our Office Environment: Take absolute ownership of the morning look and feel of our Berlin workspace; manage physical tidiness and keep standard office areas organized.
• Streamline the Returns Lifecycle: Manage the daily incoming logistics and inventory for package returns, ensuring items are processed, tracked via Excel, and organized within a tight daily window.
• Empower our CEO-office: Act as the strategic time manager for our CEO-office; proactively handle calendar scheduling, coordinate travel itineraries, and shield them from scheduling conflicts or double-bookings.
• Build a Vibrant Workplace Culture: Partner closely with the People Team to create an organized, positive atmosphere where employees and visitors love to spend their time.

Qualifications

• Deeply Autonomous: You enjoy having ownership over your domain, working independently to hit daily operational goals.
• Hands-on & Proactive: You don’t wait for a manual; you see what needs to be fixed, tidied, or adjusted and you take immediate care of it.
• Fast-Paced Fluency: You have previously worked in environments that required handling physical tasks alongside digital coordination seamlessly.
• SaaS or Tech Exposure: Experience working in a dynamic, international startup or scale-up ecosystem is a plus.
• Flawless Communication: You possess strong, clear verbal and written communication skills in English and German.
• Organizational Brilliance: You know how to prioritize incoming tasks dynamically, keeping logistical data organized while simultaneously managing executive travel requests.
• The Operational Core: You have a background in Office Management, Team Assistance, or a deeply customer‑centric environment such as a premium hotel reception or hospitality desk.
• Tool Proficiency: You are fully literate in Google Workspace (especially Google Calendar) and comfortable managing spreadsheets in Microsoft Excel.
• High Trust & Discretion: You possess the professional maturity and discretion required when handling executive logistics and collaborating directly with C-level leadership.

Benefits

• Unlimited paid holiday and sick leave.
• Development & learning opportunities through regular check‑ins with your team lead, team exchanges, and development reviews.
• Education budget that allows you to grow professionally and explore new ideas.
• Subsidised fitness membership through Classpass.
• Urban Sport Club membership discount to keep active even in these isolated times.
• Unlimited holidays (26 days are the minimum).
• SpendIt Card – with a monthly sum to spend on your groceries or whatever you like (after your probation period).
• We’ll provide you with all the relevant work equipment you need to successfully work from the office or your home office.
• Yearly team holidays at an awesome location (after a successful business year).
• Learning budget for regular trainings and coaching, book‑ & online course‑budget of at least €500.